The job role of a Main Office Secretary is to perform day-to-day administrative and secretarial duties in the main office. While the duties are determined by the place and size of the workplace, the following are certain core tasks mentioned on the Main Office Secretary Resume – reporting to management, drafting documents and entering data, scheduling appointments, typing, and editing documents; liaising with internal departments and communicating with the public; arranging and scheduling appointments, events and meetings; preparing and arranging refreshments for visitors and guests; and observing the meetings and making notes.
To provide such type of secretarial service, the following skills are needed – proficiency in managing documents, spreadsheets, and databases; the ability to liaise internally and externally on administrative matters, exceptional filing, recordkeeping, and organizational skills, working knowledge of printers, copiers, scanners, and fax machines; and proficiency in appointment scheduling and call forwarding systems. A high school diploma and a formal qualification in secretarial work are needed.
Summary : Main Office Secretary is managing various accounts including but not limited to picture money for PTA, petty cash, and special event funds (if applicable); arranging routine and special transportation needs for all students, including disabled student population; making arrangements for field trips and/or maintains field trip documentation; placing service calls for copiers and other office equipment.
Skills : Customer Service, Organic Synthesis, Gen5 Biochemical Assay, Fluent In Verbal And Written Polish Language, Microsoft Office.
Description :
Self-taught Administrator for PowerSchool, PowerTeacher, ParentPortal, and SchoolMessenger, the school's data and communication programs.
Reorganized data and created separate elementary and middle school to better accommodate a Pk-8 institution and out-of-town high schools making communication and running of reports workable.
Served as main point of contact for students, teachers and parents regarding any program issues, communication, and resolutions.
Updated school website as needed, creating pages, and editing.
Created communications to parents and/or staff to be sent out through School Messenger.
Registered all students PK-8, obtaining the proper paperwork, and following protocols.
Input all student schedules, maintaining and changing schedules as needed in PowerSchool.
Experience
7-10 Years
Level
Management
Education
Certification In Legal Secretarial
Main Office Secretary Resume
Summary : Dedicated, service-focused Main Office Secretary professional seeking to transition into healthcare as a medical assistant Highly motivated to gain healthcare experience before applying to Physician Assistant graduate programs Reliable worker with the ability to learn new concepts and skills very quickly.
Skills : Microsoft Office, Famous Database, Destiny Library Database.
Description :
Answered phone calls, computer/filing work, ordering of supplies, payroll, teacher scheduling/ student attendance, assising teachers, students and principals in daily activities.
Directed guests and routed deliveries and courier services.
Managed and ordered office supplies.
Answered and managed incoming and outgoing calls while recording accurate messages.
Opened and properly distributed incoming mail.
Helped distribute employee notices and mail around the office.
Maintained a clean reception area, including lounge and associated areas.
Experience
10+ Years
Level
Senior
Education
Associate Of Applied Science
Main Office Secretary Resume
Summary : To obtain a Main Office Secretary position where I can use my skills and talents to make a positive difference within a business or educational environment. Preparing and maintaining the calendars of activities for the assigned administrator(s), counselors, parent/teacher conferences, room facilities; orders and distributes supplies and equipment, but ensures adequate inventory levels are maintained.
Responsible for ensuring that the Main Office is open and ready for customers and staff as well as closing the office in the afternoons and nights that we are open.
Used I have very effective time-management skills because I am a firm believer in multi-tasking as much as possible.
Drafted biweekly time sheets for 55 teachers and support staff.
Completed data entry, (student attendance, teacher attendance, student discipline and suspensions, teacher and support staff schedules, and all other documents pertaining too the middle school.) Compiled company information and related material and distributed it to candidates.
Created, edited and maintained subject sections making sure that all coding is proper for state reporting and student integration.
Coordinated and maintained bus and evacuation lists.
Supervised, trained and directed office assistants, monitored attendance and performance.
Experience
7-10 Years
Level
Management
Education
Associate In Liberal Arts
Main Office Secretary Resume
Objective : Qualified individual inquiring for a position in a social service occupation to gain further experience and utilize my knowledge and skills and in turn provide exceptional customer service to patrons and fellow peers. Preparing reports from confidential records; establishes and maintains files/records and prepares reports in a timely manner to meet district, state and federal regulations or deadlines.
Skills : Planning, Secretary Management.
Description :
Will coordinated schedules for substitute teachers, prepare and record reports, and purchase orders as assigned.
Supervised mail distribution and bulk mailings.
Maintained personnel files, log absences, and conferences.
Prepared and maintained inventories and manual as assigned.
Maintained records for budgets, purchase orders, & check request.
Inventory controlled of supplies for building.
Maintained emergency log and accident reports.
Experience
2-5 Years
Level
Executive
Education
High School Diploma
Main Office Secretary Resume
Summary : Seeking a Main Office Secretary position where I can use my academic background and work experience to help my employer execute plans and achieve objectives. Using a computer or standard office equipment to prepare, create, and compose letters, labels, handbooks, newsletters, rosters, reports, bulletins, and other documents for the school, division, department or instructional programs; answering routine correspondence for the administrator; preparing documents from rough draft, notes, recordings, or oral instructions.
Managed and maintained student database including enrollments, discipline and attendance.
Organized and implemented schoolfunctions and activities.
Assisted visitors and parents entering the school; answer au incoming calls.
Entered all purchase orders for the school.
Maintained all teacher absences and payroll.
Maintained email correspondence and answered all incoming phone calls in a professional and polite manner.
Experience
10+ Years
Level
Senior
Education
Bachelors
Main Office Secretary Resume
Summary : Seeking a Main Office Secretary position committed to serving the needs of your company and our community members in a friendly and efficient manner, Answering incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel.
Monitors visitor access and issues passes.
Responds to questions about the high school and provides callers with addresses, directions, and other information. Maintaining fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Assisted Principal and Administrative group with daily clerical and administrative duties, including Word and Excel, prepared documents and booklets for parents, students or faculty, answered phones and satisfied or directed inquiries.
Worked with confidential records such as IEP's and student transcripts.
Enrolled students and kept database up to date with pertinent information regarding classes, incident reports, Counselor advisements, attendance.
Served as front line to assist or direct parents, students and staff as needed.
Researched a variety of topics for Administration and reported findings.
Planned and coordinated, with other Administrative Assistants, in house or off-premises student events.
Answered phones and greeted visitors.
Experience
10+ Years
Level
Senior
Education
Associates In Business
Main Office Secretary Resume
Headline : Ambitious and results-driven, detail oriented and resourceful individual. Possesses strong leadership skills and effectively interacts with colleagues and clients, Handle requests from employees for materials, Managing substitute coverage, including tracking absences and assigning substitutes, Following directions accurately and completes tasks.
Skills : Planning, Office Secretary, Planning.
Description :
Managed mailings.
Developed and produced weekly newsletter.
Coordinated school events.
Collected and filed attendance sheets.
Maintained attendance and payroll supplemental for staff.
Maintained master schedule for teacher and students.
Created procedure guides for position.
Experience
5-7 Years
Level
Executive
Education
Bachelor's
Main Office Secretary Resume
Objective : A creative support Main Office Secretary professional with a record of increased responsibility. Proficient in prioritizing and completing tasks in a timely manner, yet flexible to multitask when necessary. Enjoying learning new programs and processes. A team player who is attentive to detail and able to work in a fast paced environment. Excellent oral and written communication skills.
Skills : Oral Communication, Software Management.
Description :
Maintained records of staff and student attendance including but not limited to tardies,dismissals, loss of credit, report cards, student transportation, student discipline, etc.
Facilitated the budget process including but not limited to purchase orders, accountspayable, student activities, budget input, order and monitor building supplies, etc.
Processed resignations, postings for new hires, and helps coordinate paperwork for newhires as directed by supervisor(s).
Organized and maintains office files and records.
Maintained confidentiality of student/staff and building records and respects theconfidential nature of the school building and will refer to the Principal if a problemarises.
Used a variety of technological software applications as related to the schooloffice setting.
Monitored and retrieves required records from the sending schools of newly enteredstudents as well as processing of the records of students who are withdrawing to newschools and student registration.5.2.20Page 2 of 2s: jobdescriptionsecretarieselementarymainoffice200.doc.
Experience
2-5 Years
Level
Executive
Education
Master Of Arts In Education
Main Office Secretary Resume
Objective : Main Office Secretary with 2 years of experience in Removing and shred out of date materials, Sorting material in accordance with filing system used, Assisting with screening and directing incoming calls, Locating materials from files upon request, Tracking materials removed from files to ensure that files are returned appropriately.
Skills : Directing, Tracking, Staff Management.
Description :
Assisted in processing Building Use applications and payments by community groups,etc. and keeps master schedule using district computer program.
Developed, filed, and mailed correspondence to parents and others as requested bysupervisors.
Received and routed incoming telephone calls and inquiries.
Maintained office equipment and assists staff with its use.
Processed mail and other communications.
Greeted and directed school visitors with a warm and approachable tone.
Provided support and service to student, staff, and volunteers.
Experience
2-5 Years
Level
Executive
Education
GED
Main Office Secretary Resume
Objective : Main Office Secretary is working in a team environment with other staff members, Knowledged of district based programs (Eschool, IVisions, Hall Pass), Knowledged of Microsoft Office programs (Word, Excel, PowerPoint), Performing general office duties such as typing, operating office machines and sorting mail, Assisting building secretaries.
Skills : Team Environmental, Student Assistant.
Description :
Assisted supervisors in obtaining and scheduling substitute teachers during the schoolday.
Scheduled buses for field trips and school events.
Assisted PTA and School Council by providing guidance in duplicating information, scheduling meetings, and supporting their program as needed.
Processed paperwork for staff conference requests and course reimbursements.
Established and maintained cooperative relationships with others.
Performed other related tasks and assumes other related responsibilities as may fromtime to time be as assigned by the Principal.
Worked successfully with parents, students, and staff.
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