Office Secretary Resume Samples

The reason behind the smooth running and operations of an office is the Office Secretary. The person undertakes a variety of clerical and administrative duties. A well-drafted Office Secretary Resume mentions the following core duties and tasks – handling office schedules, coordinating meetings; organizing files; answering phone calls, performing a huge array of essential tasks, maintaining office calendar, planning meetings; handling mail, preparing and editing documents; maintaining databases and filing systems; and maintaining inventory.

Employers prefer to hire those possessing the following skills and abilities – knowledge of office general procedures; knowledge of word processing and spreadsheet software; ability to operate office equipment; proficiency in proofreading, spelling, grammar, and punctuation; and knowledge of tape transcription and ability to take shorthand. A high school diploma is normally required. But changes of job enhancement are bright for those possessing additional qualifications.

Office Secretary Resume

Objective : Office Secretary, Office Manager, Accounts Payable, Accounts Receivable, and Payroll Clerk, Budget Technican.

Skills : Microsoft, Windows, Billing, Medical Records, Filing, Receptionist, Medical Terminology.

Description :

    1. Served as the principal office assistant performed various administrative and clerical duties in support of the organization.
    2. Performed office automation support using multiple automated programs and software such as Word and Excel in support of administrative and clerical work.
    3. Prepared a wide variety of recurring and nonrecurring correspondence, reports and other documents and reviewed and finalized correspondence/documents prepared by others in handwritten or electronic drafts.
    4. Reviewed and processed incoming and outgoing correspondence, materials, regulations, and directives.
    5. Established and monitored suspense dates and brought to supervisor's attention when there was a conflict.
    6. Responsible for coordinating the work of the office with other offices and organizations.
    7. Received telephone calls, greeted visitors, and ascertained the nature of the calls or visits.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma In General Studies


District Office Secretary Resume

Summary : Reliable and friendly in any work environment. I quickly learns and masters new concepts and skills. Passionate about helping customers and creating a satisfying shopping experience. Upbeat and flexible cashier with 2 years experience in retail sales. Driven and results-focused professional seeking a customer service position in a fast-paced retail environment.

Skills : Microsoft Office.

Description :

    1. Designed electronic file systems and maintained electronic and paper files.
    2. Maintained the front desk and reception area in a neat and organized fashion.
    3. Planned meetings and prepared conference rooms.
    4. Dispersed incoming mail to correct recipients throughout the office.
    5. Made copies, sent faxes and handled all incoming and outgoing correspondence.
    6. Posted open positions on company and social media websites.
    7. Organized files, developed spreadsheets, faxed reports and scanned documents.
    8. Created weekly and monthly reports and presentations.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma


Front Office Secretary Resume

Summary : Highly-motivated professional with experience in the legal, medical and food industry. I have Exceptional level of versatility gained from a wide array of responsibility and progressive authority in each of the fields I have worked in. Outstanding people skills, proficient computer abilities, with proven expertise in prioritizing and multi-tasking several projects simultaneously.

Skills : Receptionist, Office Administration, General Office.

Description :

    1. Front office receptionist, first point of contact.
    2. Operated various office machines including, multi-line telephone system, personal computer, typewriter, adding machine, photocopier and fax.
    3. Issued and collected various forms, including annual membership, grievance, and request for legal assistance.
    4. Maintained membership database with speed and accuracy.
    5. Maintained file room and record retention schedule.
    6. Processed both incoming and outgoing mail.
    7. Planned logistics for and executed social events and monthly meetings for membership.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Business Administration

Main Office Secretary Resume

Headline : Dedicated health care provider with past experience as a medical assistant and providing volunteer care for elderly and handicap individuals. Additional experience as an office administrative manager.

Skills : Communications, Bilingual, Reading Compreshensoin, Microsoft Office.

Description :

    1. Receives all proposed contracts from other departments.
    2. Maintains department files within each attorney's office including current contracts, legal issues, administration and other work-related documents.
    3. Maintains completed contract files and other legal-related files in the File Room.
    4. Prepares purchase orders, check requests, travel reimbursement forms and other such departmental forms.
    5. Screens incoming calls, faxes and correspondence; exercises judgment and responds accordingly.
    6. Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
    7. Maintains and operates office machines, equipment, and computers.
    8. Coordinates general maintenance and repair.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Consultant
Education
Education
International Business

Office Secretary II Resume

Summary : A competent self-starter with a multitude of experience seeking a challenging and rewarding position that will utilize my training, experience and maximize my potential. An ideal position should allow for my professional and personal growth.

Skills : Customer Service, Multi Tasking, Microsoft Programs,.

Description :

    1. Answer telephones and give appropriate information to callers, take messages, or transfer calls to appropriate individuals.
    2. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need Maintain scheduling and event calendars.
    3. Schedule and confirm appointments for supervisors Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
    4. Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
    5. Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
    6. Provide superior customer services to customers, such as account information Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
    7. Pre School Teacher Facilitates learning for core academic subjects (language arts, math, science, social studies and writing) using exploration, manipulative and hands on activities.
    8. Provides ongoing support to students to promote academic and social skills.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate In Pre Nursing

Office Secretary III Resume

Summary : Management responsibilities, cash handling, customer service, inventory control, ordering, and food handling. Also have experience working in an office filing papers, answering phones, data entry and bill collections. I enjoy working in a fast paced environment, using my mind, and learning new things.

Skills : RELEVANT SKILLS: Computer literate. General administrative.

Description :

    1. Identified inefficiencies and made recommendations for process improvements.
    2. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
    3. Ordered and distributed office supplies while adhering to a fixed office budget.
    4. Server in the dining hall for Bell Trace Retirement Home.
    5. Supported lunch and dinner service for senior facilities for 40+ customers with wide variety of dietary limitations and allergy restrictions.
    6. Customer Relations: Earned highest marks for customer satisfaction.
    7. Developed long-term relationships with customers which increased repeat business.
    8. Maintained a positive dining experience for all restaurant patrons.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Early Childhood Education

Office Secretary/Executive Secretary Resume

Objective : An opportunity to express how my skill set could contribute to the successful day-to-day running of your company. I have 4 combining years of experience in a Health Care and Law Office setting and 8 years in a general office and public relations setting. Also demonstrating the ability to provide exceptional support and service; for a broad-range of staff, clients and consumers. I have a strong work ethic, professional demeanor and great initiative.

Skills : Medical Terminology, Office Administration, Server, Receptionist, Microsoft Office.

Description :

    1. Managing daily office operations and maintenance of equipment, preparing folders and maintaining accurate records for all clients and staff.
    2. Organizing charts regularly in accordance with agency policy and procedures.
    3. Providing efficient customer service to clients and staff.
    4. Assisting in all areas of administrative work including data entry, receptionist duties, file organization, research and development.
    5. Demonstrates proficiency in telephone, e-mail, fax and front-desk reception within a high-volume environment.
    6. Preparing a monthly report for records, closed terminated records, completing final audit of charts and insured that all documentation has been received and filed.
    7. Improving office organization by compiling quarterly client reports, yearly employee evaluations and vaccination reports, yearly recertification reminders, organizing charts and company data reports using Microsoft Excel, Word and Office functions.
    8. Arrange, schedule and coordinate all trainings and meetings for a staff of 60+ employees.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certificate

Office Secretary/Personnel Secretary Resume

Objective : Resourceful and accomplished Office Manager with extensive office operations and personnel organization expertise. Versatile worker offering administrative experience in both corporate and non-profit office environments.

Skills : Real Estate Agen, Office Management, Microsoft Office, Quickbooks, Accounts Payable, Payroll, Payroll Taxes, Sales Tax.

Description :

    1. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
    2. Complete forms in accordance with company procedures.
    3. Compose, type and distribute meeting notes routine correspondence and reports.
    4. Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
    5. Mail newsletters, promotional material and other information.
    6. Maintain schedul- ing and event calendars.
    7. Make copies of correspondence and other printed material.
    8. Open, read, route and dis- tribute incoming mail and other material and prepare answers to routine letters.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Diploma

General Office Secretary Resume

Objective : Helping patients no matter what their situation is. I worked in Pediatrics for close to 10 years, so i have dealt with families with newborns,adolescents,and young adults.

Skills : Microsoft Office, Data Entry, Customer Service.

Description :

    1. Provided annual reports of work related activities.
    2. Ministered to the homeless as well as provided essential services.
    3. Developed worship folders for each Sunday service.
    4. Engaged in both inbound and outbound phone calls and coordinated related activities accordingly.
    5. Coordinated with all members to ensure all objectives were met.
    6. Modified and updated church website monthly.
    7. Changed Church billboard sign daily to reflect latest news and updates.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Master of Science

Office Secretary I Resume

Summary : To secure a full-time position with a well-established company that will utilize my strong organizational skills, educational background, interpersonal skills, as well as my love for technology. Seeking to gain experience and in effect be an asset to a team.

Skills : People Person, Fast Learner, Great with Technology, Experience with taking vitals, finger sticks, IV care, etc, Trustworthy, Dedicated, Passionate.

Description :

    1. Meet and greet staff, students, parents and visitors.
    2. Make sure that office was conducted in a professional manner.
    3. Answered telephone, took down confidential messages, assist administrators with typing different correspondences, scheduling appointments,.
    4. Input student attendance into computer on a daily basis.
    5. Over seeing substitute teachers in classroom.
    6. Showing and listening to others concerns such as the students, parents and staff and giving the best advice of the different situations.
    7. Made sure that the front office was welcome friendly environment.
    8. Skills Used Making sure that students attendance was well kept, and entered into the computer daily.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate In Business/Education

Office Secretary Lead Resume

Summary : Dedicated and focused individual who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Flexible and hardworking individual with the drive to succeed.

Skills : Microsoft Office, Customer Service, Communication.

Description :

    1. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
    2. Planned meetings and prepared conference rooms.
    3. Dispersed incoming mail to correct recipients throughout the office.
    4. Made copies, sent faxes and handled all incoming and outgoing correspondence.
    5. Organized files, developed spreadsheets, faxed reports and scanned documents.
    6. Received and screened a high volume of internal and external communications, including email and mail.
    7. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
    8. Designed electronic file systems and maintained electronic and paper files.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Master of Science

Office Secretary Resume

Objective : Administrative Assistant who answers a high volume of incoming calls while handling in person inquiries from clients and colleagues. Flexible and hardworking with the drive to succeed. Multi-faceted, efficient & reliable administrative professional with 10+ years of experience supporting managers to improve internal operations. Proficient in all of the standard office desktop software.

Skills : Microsoft Office, Time Management, Office Machines, Customer Service.

Description :

    1. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
    2. Served as central point of contact for all outside vendors.
    3. Dispersed incoming mail to correct recipients throughout the office.
    4. Made copies, sent faxes and handled all incoming and outgoing correspondence.
    5. Organized files, developed spreadsheets, faxed reports and scanned documents.
    6. Managed the day-to-day calendar for the company's senior director.
    7. Managed daily office operations and maintenance of office equipment.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Bachelors In Education