School Administrative Assistant Resume Samples

Description :

1. Worked in a collegial setting where the faculty and administration collaborated to ensure a high-quality education experience for students while benefiting from supportive parent partners who are deeply committed to their children’s success.
2. Created lifelong learners and equipped staff with the opportunities to successfully shape and transform lives by cultivating learners.
3. Worked together to advance the mission, goals, and educational philosophy of the school by planning and facilitating learning activities and experiences that strengthen the intellectual, emotional, physical, and social growth of students, while enabling students to develop competencies, skills, and disposition to function successfully in society.
4. Participated in a variety of meetings, workshops, and/or training to provide or receive information, record minutes, and support the needs of the attendees.
5. Organized, scheduled, and conducted parent and teacher training sessions.
6. Assisted in the maintenance of database information required for district, state, and federal reports.
7. Prepared a variety of reports, documents, and correspondence of a confidential and non-confidential nature to communicate information and/or create documentation in conformance with established guidelines.

Experience

0-2 Years

Level

Entry Level

Education

GED

Description :

1. Managed daily attendance records for students and school staff.
2. Maintained a wide variety of manual and electronic document files and provided up-to-date information and/or historical references by established administrative guidelines and legal requirements.
3. Assisted school nurse and administrator with students referred for illness or those referred for disciplinary action to ensure student welfare and maintain a secure office environment.
4. Oversaw day-to-day office workload to ensure the completion of activities in an accurate and timely manner.
5. Worked closely with the Chair(s), Vice Chair, and other Board members on key initiatives aimed at advancing the school's mission and objectives.
6. Reviewed and updated the Director’s contract and staff contracts, ensuring all necessary signatures are obtained and documents are accurately maintained.
7. Reviewed advertising materials and flyers prepared by the Director, placed ads, and planned/facilitated open houses and marketing events. Maintained social media platforms to enhance the school's online presence.

Experience

0-2 Years

Level

Fresher

Education

GED

Description :

1. Reviewed receipts, and logs, and approved SCCNS expenses for final processing by the Church Finance Office. 
2. Collected, invoiced, and recorded all SCCNS revenues, ensuring timely billing to parents, following up on late payments, and creating customized payment plans and receipts for tuition and registration upon request. 
3. Tracked SCCNS enrollment registration, ensuring class spots are filled correctly.
4. Developed and maintained school registration and payment platforms.
5. Reviewed monthly financial statements, analyzed performance vis a vis the budget, and reported to the Board on financial results. Respond to parent questions and concerns regarding financial matters.
6. Monitored emails, maintained email lists, and created/updated class lists. 
   Collected, recorded, and followed up regarding immunization forms, ensuring compliance with regulatory requirements.
7. Assisted the Director in various administrative tasks such as creating class lists and email lists, organizing the August Welcome Email, and organizing/tracking immunization records.

Experience

2-5 Years

Level

Junior

Education

GED

Description :

1. Knowledge of Blackbaud, Microsoft, and Google platforms and adept at learning new systems and databases.
2. Maintained confidentiality and displayed discretion, sound judgment, and integrity.
3. Communicated meeting information with all participants including Google Drive invitations and access information for virtual meetings.
4. Provided administrative support to the Unit/Program head in support of the overall administrative effectiveness of the program(s) and candidate experience within the Graduate School of Education (GSE).
5. Provided support in student recruitment by answering and forwarding requests for information as well as organizing application materials.
6. Assisted in the admissions and student registration process and records overrides of courses as approved.
7. Served as administrative liaison between unit faculty, administrative offices, and external constituents.

Experience

7-10 Years

Level

Senior

Education

GED

Description :

1. Assisted in the preparation of seminars and candidate registration for clinical experience.
2. Assisted with the processing of student appeals as appropriate.
3. Assisted in the organization of faculty meetings as appropriate,
4. Assisted and supported efforts for continuous improvement of state approval of programs and national accreditation.
5. Performed general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
6. Prepared and distributed memos, letters, reports, and other documents.
7. Maintained office supplies and inventory and organized and maintained physical files.

Experience

5-7 Years

Level

Executive

Education

GED

Description :

1. Ensured the health, safety, and well-being of participants in the program by always providing appropriate supervision.
2. Maintained accurate program documentation (attendance, sign-in/out forms, behavior reports, incident reports, and accident reports, as appropriate).
3. Maintained attendance online systems, AS400, Youthservice.net, EZreports, and supported Youth and Family data check work.
4. Prepared attendance sheets and binders for all community school programs.
5. Worked cooperatively with professional staff, teachers, and other program and school staff.
6. Promoted an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.
7. Created and maintained a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.

Experience

10+ Years

Level

Management

Education

GED

Description :

1. Worked with DOE school staff to ensure attendance and paperwork were collected (lesson plans, attendance sheets).
2. Managed the school's main email account and responded promptly to inquiries.
3. Assisted with general administrative tasks, including data entry, filing, and photocopying.
4. Supported the school's leadership team in organizing meetings, events, and appointments.
5. Maintained accurate student records and updated the school's database.
6. Worked under the guidance of senior staff to provide general clerical, administrative, and financial support to the school.
7. Promoted and safeguarded the welfare of children and young people within the school.

Experience

7-10 Years

Level

Consultant

Education

GED

Description :

1. Analyzed and evaluated data/information and produced reports/information/data as required.
2. Undertaken typing and word processing and complex ICT-based tasks.
3. Provided administrative and organizational support to other staff.
4. Undertaken administration of complex procedures, completed and submitted more complex forms, and returns including those to outside agencies.
5. Operated relevant equipment/complex ICT packages.
6. Monitored and managed stock within an agreed budget, cataloging resources and undertaking audits as required.
7. Managed uniform within the school and liaised with Trust staff as appropriate.

Experience

5-7 Years

Level

Senior

Education

GED

Description :

1. Assisted with marketing and promotion of the school including updating the school’s website as required.
2. Managed administration of facilities including use of school premises.
3. Contributed to the planning, development, and organization of support service systems/procedures/policies.
4. Provisioned effective and efficient administration support for operational processes that maintain the effective running of the College of Arts and its constituent Schools. 
5. Provisioned of flexible administrative and clerical support within the School of Modern Languages and Cultures Administrative Office.
6. Provided high-quality personal reception support and dealt with all inquiries within the School of Modern Languages and Cultures Administrative.
7. Supported the administration of all courses across the School, including clerical duties relating to general course administration and admissions processes across the School's subject areas.

Experience

2-5 Years

Level

Junior

Education

GED

Description :

1. Assisted with student recruitment, seminars, and other School events management, liaising with administrative colleagues across the School.
2. Engaged in reasonable professional development activities as appropriate.
3. Contributed to the delivery of an excellent level of administrative support for staff and students across the School, supporting colleagues in the wider administrative team and undertaking other duties as required by the team Head of Professional Services. 
4. Provided administrative support to the school and its staff, as well as handling a variety of tasks related to student records and enrollment.
5. Performed basic bookkeeping tasks, such as preparing invoices and processing payments.
6. Answered phone calls and responded to emails from parents and other stakeholders.
7. Handled basic office tasks, such as filing and photocopying.

Experience

0-2 Years

Level

Entry Level

Education

GED