Description :

1. Answered all incoming calls on heavy 6 line switchboard.
2. Made sure proposals were entered into the in-house program (job nimbus) with correct pricing, square footage, types of stones to be used/asphalt. Sent to current customers or prospective clients in a timely manner, to meet the deadline.
3. Kept up with "leads" who were prospective customers & helped them understand the difference of all driveway stones/asphalt to fit their needs.
4. Collected any/all payments for petrol fuel (we collected their customer's payments only).
5. Scheduled drive by appointments and meetings with potential new clients for salespersons.
6. Scheduled & organized their schedules to go over ongoing jobs, personal calendar.
7. Dealt with all heavy incoming mail and packages & distributed to correct persons.
8. All invoices stamped & sent out in timely fashion to meet the monthly payment deadline.

Experience

0-2 Years

Level

Entry Level

Education

MBA

Description :

1. Maintaining and update filing, inventory, mailing, and database systems, either manually or using a computer.
2. Opening, sorting, and routing incoming mail, answer correspondence and prepare outgoing mail.
3. Compiling, copying, sorting, and filing records of office activities, business transactions, and other activities.
4. Computing, recording, and proofreading data and other information, such as records or reports.
5. Reviewing files, recording, and other documents to obtain information to respond to requests.
6. Assisting the fiscal group by entering multiple purchase requests from the department.
7. Contacting clients in person, by phone, or in writing to ensure they have completed required or recommended actions.

Experience

7-10 Years

Level

Executive

Education

Certification

Description :

1. Providing a professional and courteous greeting to all clients, vendors, employees, responsible for answering and directing incoming company calls, including the Sacramento and outside offices, to the appropriate party.
2. Overseeing the opening, sorting, and routing of incoming mail, packages, and deliveries.
3. Assisting with department tasks and projects including data input, scanning/saving statements, and maintaining APC intranet phone list.
4. Assisting with all departments projects including census, extensions, 1099s, and FTPs.
5. Processing all incoming census, fast forms, and trust information to include scanning/saving and completing the WIP process.
6. Participating in the group or individual discussions regarding department process or policy improvements.
7. Responding to customer inquiries in person and over the phone; liaise with cross-functional teams in support of customer needs.
8. Organizing calendars and schedules to align with executive needs and company goals mechanical bar managed a high-volume workload within a deadline-driven environment.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
2. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
3. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
4. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
5. Compute, record, and proofread data and other information, such as records or reports.
6. Handled email, phone and in person inquiries collected personal information from customers; improved customer database.
7. Reviewed and analyzed insurance applications and documents; expedited materials.
8. Used multi- phone systems, general computers, and helped with other office duties as needed.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Performing general front desk duties including scheduling/confirming appointments, create and filling of paperwork, answering phones, manage and purchase supplies.
2. Preparing the patients records for examinations, and translate for the doctor from Spanish to English.
3. Providing patients with information regarding their treatment and answer any questions.
4. Responsible for maintaining the sanitation of the environment prior to the patient's admission for treatments.
5. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
6. Managing a multi-line, high volume phone and directed calls to the appropriate employee.
7. Collecting, sorting, and alphabetizing various documents for filing, storage, or processing.

Experience

2-5 Years

Level

Junior

Education

Associate

Description :

1. Answered directed calls to appropriate individuals/take written message.
2. Tracked supplies to ensure inventory levels met the requirements; submitted a request to replenish for re-stocking and delivery to work stations.
3. Prepared and updated customer database entering demographic data for the distribution of monthly reports.
4. Coordinated subscription files by stapling and folding forms in alphabetical order.
5. Assisted setting up instruments, tables, and chairs needed for special scheduled events for the department monthly.
6. Oversaw front-office operations and provided impeccable customer service.
7. Assisted with marketing scheduling for busy office averaging 52 appointments/tickets weekly.
8. Maintained records of employee timesheets, the database, and made weekly schedules for the staff.
9. Answer phones, greet and help customers with queries and resolve basic concerns.
10. Processed incoming/outgoing shipments and ordered/restocked office supplies.

Experience

0-2 Years

Level

Entry Level

Education

Diploma

Description :

1. Ordering and distributing office supplies while adhering to a fixed office budget.
2. Answering and managing incoming and outgoing calls while recording accurate messages.
3. Greeting numerous visitors, including VIPs, vendors and interview candidates.
4. Maintaining a clean reception area, including lounge and associated areas.
5. Screening all visitors and directed them to the correct employee or office.
6. Completing data entry tracked resumes and maintained the applicant tracking system.
7. Greeting customers entering the store to ascertain what each customer wanted or needed.
8. Distributing flyers, brochures, or other informational or educational documents to inform members of a targeted community.
9. Performing various clerical duties including answering customer calls and collecting monthly payments interpreted and translated English/Spanish maintained and scheduled appointments and document filing I am working in conjunction with ms.
10. Advising clients or community groups on issues related to improving general health, such as diet or exercise.

Experience

10+ Years

Level

Management

Education

HS

Description :

1. Managing to the schedule of appointments and routing for the sales team and customers.
2. Working primarily with the home depot account and assist with major's leads.
3. Answering phones, schedule appointments, take payments in person or over the phone, file job folders and invoices, scan, fax, and makes copies of documents as needed.
4. Coordinating with multiple counties to set up final inspection on completed jobs.
5. Creating folders for new jobs being sent to production, also making "red carpet" folders for our customers upon completion of their job.
6. Providing administrative support to the supervisory staff and sales team as needed.
7. Maintaining updated client records with plans, notes, appropriate forms, or related information.
8. Providing recognized outstanding customer service to clients, in person, through written correspondence, and telephone.
9. Performing data entry into a county community service database, including entry of new client intakes, tracking of application documents, and enrollment documents.
10. Assisting the concerned authorities in matters related to the preparation of annual reports, files, weekly reports, and annual magazines.

Experience

7-10 Years

Level

Executive

Education

Diploma

Description :

1. Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
2. Transmit information or documents to customers, using computer, mail, or facsimile machine.
3. Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, and other documents.
4. Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.
5. Process and prepare memos, correspondence, travel vouchers, or other documents.
6. Collect, sort, distribute and prepare mail, messages and courier deliveries.
7. Performed regular secretarial duties such as copying, mailing letters to students, and filing documents.
8. Prepared informative packets and gift bags for student orientations in an effort to transition students into college life.
9. Scheduled personnel for various events vital to deployment into combat operations.
10. Inserts and extracts materials from subject matter files classify material by nature of subject matter.

Experience

5-7 Years

Level

Executive

Education

GED

Description :

1. Greeting visitors entering the office determined the nature and purpose of visit and directed them to the appropriate destination.
2. Research, proposing and implementing vendor services to decrease costs to the organization.
3. Locating and attaching appropriate files to incoming correspondence requiring replies.
4. Frequently used word processing, spreadsheet, database, and presentation software coordinated work between multiple departments.
5. Answering and managing incoming and outgoing calls while recording accurate messages.
6. Maintaining a clean reception area, including lounge and associated areas.
7. Maintaining and updating filing, inventory, mailing, and database systems, both manually and using a computer.
8. Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
9. Opening, sorting, and distributing incoming correspondence, including faxes and email.
10. Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Experience

7-10 Years

Level

Executive

Education

MBA

Description :

1. Answered all incoming calls and routed them to the appropriate departments/units.
2. Ordered all office supplies needed for the building Maintained service calls on all copiers Called for daily pickups to DHL and FEDEX Distributed bi-weekly payroll checks to employees.
3. Monitored all cameras and firewalls for the building.
4. Assisted the nursing department in making transportation arrangements for the doctor, surgery, and test appointments.
5. Assisted the Administrator with administrative duties to include copying, faxing, filing, emailing, and answering telephone calls.
6. Attended scheduled DSS appointments in Baltimore City, Baltimore County, and Howard County to make Long Term Care Medical Assistance applications for families/residents.
7. Updated Comp data with Medicare rug scores.

Experience

10+ Years

Level

Senior

Education

AAA

Description :

1. Designed reports and tracked leads from various sources to determine best marketing strategies.
2. Designed, implemented and tracked enrollment statistics.
3. Analyzed trends in marketing as it pertained to enrollment.
4. Made changes as necessary.
5. Assisted accounting with accounts receivables.
6. Maintained employee records, new hire materials, employee handbooks and processed paperwork.
7. Researched and recommended various options for capital improvements at FBO's (Crystal & Flying Cloud).

Experience

2-5 Years

Level

Executive

Education

Management

Description :

1. Used computers for various applications, such as database management or word processing.
2. Answered telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Collected and deposited money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
4. Created, maintained, and entered information into databases.
5. Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
6. Operated office equipment, such as fax machines, copiers, or phone systems.
7. Completed forms in accordance with company procedures.

Experience

2-5 Years

Level

Junior

Education

High School Diploma

Description :

1. Prepares Travel Authorization Expense Reports for staff and tracks/assures proper reimbursements Inputs data for tracking of program reporting such as numbers of individuals served, number of rehabilitations, number of plans, and prepares reports for bi-weekly, monthly and quarterly reports.
2. Answers telephones to assure effective and quality office operations.
3. Files documents for program staff to assure proper documentation of program records.
4. Types reports for submittal to funding agencies, Division Administration, Program Directors, etc.
5. Follow-up on financial documents and have contact with vendors who do business with the Navajo Nation.
6. Prepare and process financial documents for staff and track documents through financial office for proper processing in a timely manner.
7. Maintain an inventory of office supplies and order office supplies, if necessary.

Experience

5-7 Years

Level

Executive

Education

Bachelors

Description :

1. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
2. Answer telephones, direct calls, and take messages.
3. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
4. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
5. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
6. Compute, record, and proofread data and other information, such as records or reports.
7. Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
8. Review files, records, and other documents to obtain information to respond to requests.

Experience

7-10 Years

Level

Management

Education

Pharmacy Technician

Description :

1. Run financial documents from the Student Life Office down to Payroll.
2. Supervise activities in the Game Room; retain student ID cards when movies, games or outdoor activity equipment is checked out.
3. Make and set out the popcorn for students in the Game Room on certain days of the week.
4. Update Event Bulletin boards with flyers announcing upcoming activities sponsored/provided/offered by the Office of Student Life.
5. Takedown past event flyers to make room for upcoming events.
6. Prepare and set out coffee for the students in the morning in the student kitchenette.
7. Handle various tasks for upcoming activities; operate the helium tanks to fill up balloons.
8. Assisted with setting up for events, helped during events; giving out food and welcoming students and collecting signatures, and help with cleanup.

Experience

7-10 Years

Level

Consultant

Education

Associates In Fine Arts

Description :

1. Organized and filed invoices of individual renters, input data into a database system.
2. Answered phones, and transferred to the appropriate individuals.
3. Assisted renters with questions or concerns and performed other job-related duties upon request.
4. Helped kept files organized, office and lobby clean and customer friendly.
5. Assisted customers with any questions or concerns.
6. Skills Used Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication.
   
7. Mature and discreet with the ability to multi-task and prioritize.

Experience

2-5 Years

Level

Executive

Education

Diploma In General

Description :

1. Responsibility zero pay remits, identify potential discrepancies, research including billing and collections.
2. Work Health and Safety Office Services Assistant Accurate data collection pertaining to worker's compensation claims.
3. Gathered information and compiled routine or special reports pertaining to surgical cases.
4. Obtained insurance and demographic information, worked closely with physicians and emergency department staff.
5. Transcribed physician's orders, collected and entered into the hospital system.
6. Performed chart analysis duties relating to auditing, Outpatient and Inpatient records.
7. Provided hoteling support and making reservations for the professionals from other offices.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Provide customer services to a worldwide firm with more than 450 employees.
2. Coordinate with the Office services team on copy and printing projects.
3. Duties to include binding, heavy litigation scanning using copier/ scanner and desktop scanners.
4. Responsible for operation and maintenance, copy, fax, mail, and Stocking Supplies.
5. Sort and distribute mail and all incoming packages.
6. Coordinate with other staff on hourly mail/ records runs.
7. Kept kitchen and dining areas cleaned by washing tables, counters, refrigerators, sweeping and mopping floors.
8. Performs a variety of clerical duties to include sorting, collating and filing records, and data entry.

Experience

7-10 Years

Level

Management

Education

BBM

Description :

1. Maintained cleanliness and overall appearance of conference rooms, kitchen areas and common areas of the office.
2. Assisted with conference room set-ups for meetings.
3. Order department meal orders and coordinate delivery/pick-up timeframe.
4. Maintained file systems for accounts payable, order administration and contract operations.
5. Responsible for ordering, stocking and storing supplies.
6. Planned and coordinated interoffice moves and work with the Facilities Manager to coordinate office relocation and closing.
7. Work with Facilities Manager to coordinate office relocation and closing.
8. Responsible for operation and maintenance, copy, fax, mail, and Stocking Supplies.
9. Sort and distribute mail and all incoming packages.

Experience

10+ Years

Level

Senior

Education

Diploma