Procurement Assistant Resume Samples

Description :

1. Managed the Visual Rollout Program for Ann Inc Global Procurement for four brands and several hundred stores.
2. Assisted the construction of new, temporary, and remodeled stores for Ann Inc; while managing budgets and creating purchase orders.
3. Successfully completed summer Refresh programs spanning hundreds of locations.
4. Worked on a team to build new stores for Kendra Scott Jewelry including the development of fixtures to decrease cost for our client.
5. Managed the replacement of chairs in a dozen La Madeline Cafes due to a lawsuit settlement, and due to efficiency.
6. Helped establish a relationship with Black Walnut Cafe in hopes of gaining procurement in addition to the already established construction contract.
7. Assisted in billing procedures to help collect payment for remodeling work done at numerous Chase Bank locations.

Experience

2-5 Years

Level

Junior

Education

Management

Description :

1. Prepared minutes of meetings between BINUB procurement and vendors.
2. Received and classified all incoming and outgoing Mails, Fax, Correspondence, Vendor registration requests.
3. Provided and assisted asset's sales process; Issued Vendor registration forms and relevant instructions.
4. Evaluated the potential vendor basing on the documentation provided the accuracy of the information and in accordance with the evaluation criteria.
5. Performed Procurement activities as Conducted market surveys, identified new companies, issued solicitation documents.
6. Reviewed responses received and prepared bid abstracts of bids within two days after receipt of offers.
7. Negotiated terms and conditions of orders/contracts under the guidance of the Procurement Officer.

Experience

7-10 Years

Level

Management

Education

BS

Description :

1. Preliminary evaluation, participation in technical and financial evaluation, preparing protocols for contract awards.
2. Preparation of Purchase orders and contracts in and outside Atlas, vendor creation in Atlas, maintenance of the filing system in the procurement Unit.
3. Tracking of all procurement processes up to delivery, acceptance, and payment.
4. Follow-up with requesting units on their procurement requisitions, ensuring that all requirements are met.
5. Preparation of routine correspondence, faxes, memoranda and reports on procurement in accordance with CO SOP.
6. Update of the rosters of suppliers for main types of goods/services in the local market.
7. Support in market research of the local market for procurement of generic services for office needs stationery, transportation.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Organized, planned, and managed intra-office working groups tasked with improving company performance metrics.
2. Data management software to create advanced reports in Excel and PowerPoint.
3. Procure lab and non-pharmaceutical products for two projects and Global Fund - Voluntary Pooled Procurement.
4. Performed purchase order filing, data audits; contact appropriate people to assure files and data are complete.
5. Monitored and documented the processing of contracts, grants, invoices, volunteer reimbursements, and their related expenses.
6. Independently write, edit, and audit Request for Quotation's, Request for Proposal's, and other procurement documents for two supply chains.
7. Maintained, researched and cultivated multiple databases for client and internal office use.

Experience

2-5 Years

Level

Junior

Education

Masters

Description :

1. Established and maintain a capable supply base for assigned commodities, including supplier visits to determine capacity and capability.
2. Measured and rate supplier performance, and be ultimately responsible for supplier problem resolution.
3. Conduct a cross-functional review of current and potential supplier performance with quality, engineering, cost accounting.
4. Reduced materials cost by conducting cost/value analysis with current suppliers.
5. Created and negotiated agreements with suppliers to provide the best value and to develop a long-term positive relationship.
6. Provided well-rounded industry knowledge in the commodity groups assigned and provide a thorough understanding of industry-related production.
7. Provided support to other purchasing and materials management associates.

Experience

5-7 Years

Level

Executive

Education

Business

Description :

1. Supported the Contracting Officer with daily coordination of acquisitions in the purchase of hardware, software and maintenance renewals.
2. Identified new qualified vendors; created vendor profiles in the database system.
3. Established and maintained effective working relationships with new and existing vendors.
4. Liaison between vendors and Contracting Officer. Prepared RFQ's for new acquisitions.
5. Resolved issues, escalated complex issues to Contracting Officer.
6. Supplier performance to prepare a detailed plan to meet the overall project delivery schedule.
7. Received, evaluated and processed quotes from vendors and monitored procurement through eRequester, a web-based.

Experience

2-5 Years

Level

Executive

Education

BS

Description :

1. Coordinated expenditure records with the accounts payable department to ensure prompt and accurate payment to vendors.
2. Prepared formal bid documents for services and products and analyzed price quotations.
3. Tracked and responded to customer and supplier inquiries about requisitions, order status, changes, or cancellations.
4. Liaised with suppliers to schedule/expedite deliveries and to resolve shortages, missed or late deliveries amongst other problems.
5. Reviewed requisition orders in order to verify accuracy, terminology, and specifications.
6. Maintained purchasing documents files and records; Processed financial data and documents.
7. Checked shipments when they arrive to ensure that orders have been filled correctly and that the goods met the set specifications.

Experience

5-7 Years

Level

Consultant

Education

CPA

Description :

1. Performed pre-award and contract administration duties for a variety of contracts and agreements.
2. Composed memorandum to the file to explain discrepancies, insufficient information and extraordinary circumstances not captured in contract files.
3. Reviewed contracts to ensure contracts were executed in accordance with FAR regulations and office procedures.
4. Proposed recommendations to ensure compliance by contract specialists in future requirements.
5. Drafted guidance and procedures for agency-wide use for the purchasing of official business cards using appropriated funds.
6. Participated in the drafting of the new policy to govern Agency environmentally preferable purchasing.
7. Represented OACM at Green Policy meetings and provided feedback regarding draft policy in accordance with the FAR.

Experience

5-7 Years

Level

Executive

Education

Sociology

Description :

1. Tracked all activity of any given requisition to the inception of the contract; this was practically a daily data entry function.
   
2. Responsible for updating the website to include all open solicitations, sole-source awards, awards, re-bids.
3. Responsible for conducting all Bid Openings in compliance with purchasing guidelines of the State of Virginia.
4. Communicated with vendors in reference to bid/proposals with the most responsible discretion.
5. Provided administrative support to one manager and five contract officers in preparing RFP's/IFB's and PO's.
6. Assisted in the coordination of implementing state electronic requisitioning system called EVA.
7. Maintained all records of contract, purchase orders, Eva orders to include the retention of each.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Organize all procurement activities relating to a request for proposals, sealed bids, and price quotes.
2. Review requisitions for completeness and accuracy, follow up on any discrepancies with the initiating department.
3. Organize and maintain computerized records containing vendor and bid information.
4. Process requisitions into purchase orders. identify available suppliers for each requisitioned item.
5. Receive, open, screen, log, and date stamp bid responses and quotations, mail as required and organize bids.
6. Maintain and update professional library publications Perform general clerical duties
7. Maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Implemented an organization system for all department documents within our filing cabinets and within electronic logs.
2. Maintained records for all purchases requested and completed.
3. Accountable for notifying all new vendors of our Terms and Conditions, Ethics Rules, and completion of documents.
4. Responsible for distributing the fuel cards and keeping an accurate log of their use.
5. Reconciled all company credit card and fuel card statements, collecting proper backup documentation to support each charge.
6. Responsible for all vehicle registrations upon purchase and renewal, retained DMV records for all company vehicles.
7. Responsible for office supplies for the entire organization, both set supply, and special order.

Experience

5-7 Years

Level

Executive

Education

Education

Description :

1. Provide an exemplary level of administrative support to a division of 25-30 FDA Contract Specialists and senior management.
2. Compile division budgetary information for use in Agency-wide reporting.
3. Train newly contracted employees on Standard Operating Procedures and assist with the completion of daily operations.
4. Schedule conference rooms and perform administrative tasks as needed for senior officials.
5. Maintain a working knowledge of the Federal Acquisition Regulation (FAR) and agency supplemental regulations.
6. Communicate orally in order to brief all customers on proposed acquisition cycles award processes.
7. Monitored purchasing activity and resolved scheduling problems by negotiating delivery schedule changes with a vendor and end-user.

Experience

7-10 Years

Level

Management

Education

Literature