Purchasing Assistant Resume Samples

A Purchasing Assistant is tasked with the responsibility of procuring supplies and equipment based on the company’s need. The Purchasing Assistant Resume mentions the following duties and description – identifying purchasing needs and monitoring stock levels, researching potential vendors, updating internal databases, recording all orders with order details, maintaining a database of vendors and suppliers, conducting market research, identifying pricing difference, evaluating offers and negotiating terms with vendors; preparing cost analyses, following up with suppliers and tracking orders.

Apart from proven work experience, the following skills will be needed – solid understanding of supply chain procedures and policies; hands-on experience with purchasing software, experience and proficiency in conducting market researches, and advanced MS Excel skills. It is commonplace for job applicants to depict in the resume a degree in logistics or Business Administration.

Purchasing Assistant Resume example

Inventory/Purchasing Assistant Resume

Summary : Inventory/Purchasing Assistant with extensive experience in MRO sourcing, organizing, planning and working with multiple departments in manufacturing and quality controlled industries. Ability to multi-task to meet deadlines while offering consistent quality. Mindful of budget constraints and cost reduction measures. A highly dedicated and loyal person who takes pride in my job. Driven and accountable in my commitments. To enhance business with hard work, dedication, and teamwork using skills acquired in college and throughout a career.

Skills : Time Management, Retail, Customer Service, Merchandising, Teamwork, Microsoft Office, Data Entry

Description :

    1. Responsible for an average of 1.5 million dollars of products and create an average savings of 5.3% per year.
    2. Used MRP systems, including fourth shift and SAP to plan and control inventory to meet production and inventory needs.
    3. Supported and implemented corporate purchasing policies, strategies, inventory stocking levels, and cost reduction programs.
    4. Developed supplier relationships to assure consistent quality and cost control measures.
    5. Conducted and managed negotiations for non-critical materials and services.
    6. Negotiated and maintained contracts for gas, autoclaves, water, HVAC, copiers, waste disposal, sharps removal and other preventative maintenance of equipment.
    7. Provided support for Production, R&D, QA, Lab Services, Warehouse, Maintenance, Field Service, Equipment Support, Engineering and Tech Support at several locations.
    8. Worked synergistically as a team to problem solve and complete common goals.

     

Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Diploma


Purchasing Assistant Manager Resume

Summary : Versatile, reliable, and efficient Purchasing Assistant Manager with 20+ years of experience supporting managers and executives in a busy office environment. Diversified skills include inventory control, cost analysis, and building vendor relationships. Dedicated team player who works well under pressure and with minimum supervision. To succeed in maintaining a position where I may utilize my creative, multi-tasking, technical problem-solving skills, customer service, sales, and purchasing experience.

Skills : Microsoft Word, Windows XP, MS Excel, AS-400, MS Outlook, PowerPoint, Lotus, Lotus Notes, Direct Ship Program, Supply Chain Database, Lead Tracking Systems

Description :

    1. Reporting to Purchasing Manager and assisting him with daily routine inventory duties or any general office functions, including entering all orders and faxing purchase orders to different vendors.
    2. Billing and invoicing for all retailers carrying our wholesale line of fabrics.
    3. Adding and maintaining ASN (Advance Shipping Notice) data on excel spreadsheet report.
    4. Coordinating with vendors from the far east about data requirements and corrective action.
    5. Updating management reports such as inventory levels, supply chain analysis.
    6. Processing all return material authorization shortages into Oracle database.
    7. Processing orders and updating new information pertaining to the orders that are given by sales representatives or faxed in by customers daily.
    8. Working closely with other departments to help expedite shipments and help with issues regarding customer's orders, invoices, and container shipments/tracking.
    9. Handling customer service inquiries and problems via telephone, internet or written correspondence.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Diploma


Purchasing Assistant /Contract Resume

Summary : Purchasing Assistant/Contract seeking a position where I can communicate with other departments, vendors, and executive management to ensure that production/procurement/shipping and receiving goals are met. Capable of actively assisting in all aspects involving inventory control, including purchase order generating, processing and follow up. Knowledgeable of premise liability law, responsible for the management of company Liability Claims and evaluation of policies.

Skills : Microsoft Office, Word, Powerpoint, Excel, Access, Analytics, Organizational, Detail Oriented, Written, And Verbal Communication, Intermediate Excel

Description :

    1. Responsible for evaluation of reports and production of blanket orders, purchase orders, tracking, and recording.
    2. Supporting shipping through tracking and documenting order correspondence from beginning to end.
    3. Monitoring incoming part quantities and or shortages and corresponded with vendors regarding precise shipments.
    4. Responsible for management and proper recording of all material certifications of machined parts with precise detail in regards to lot and heat numbers.
    5. Responsible for reading/evaluating general liability policy and reporting errors to management.
    6. Accountable for negotiations with general liability agents regarding company policy loss claims.
    7. Preparing cost statement reports to evaluate potential savings of office supplies and outside services.
    8. Reducing landscaping, cleaning and supply cost dramatically on all accounts.
    9. Selected to assist outside sales representatives by keeping detailed notes regarding contacts and sales leads.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Arts

Purchasing Assistant/Account Receivable Assistant Resume

Objective : Purchasing Assistant/Account Receivable Assistant with 4 and a half years of purchasing and procurement experience and a solid background in a distribution environment. Comprehensive knowledge of large scale purchasing methods, procedures, contracts, research methods, and techniques. Strongly organized, self-motivated, and goal-oriented. Excellent ability to maintain an active awareness of best practices within the disciplines of procurement and sourcing.

Skills : Expense Reports, Receptionist, Customer Service, Training, Data Entry, Inventory, Sales, Microsoft Office

Description :

    1. Providing computer and clerical support to the purchasing department, including processing accurately coded invoices/check requests on a timely basis, maintaining records, and coordinating the computerized inventory.
    2. Providing back-up in the absence of the Purchasing Director in obtaining prices and placing approved orders for materials and supplies.
    3. Receiving and recording all incoming and outgoing orders and preparing all outgoing shipments making sure of proper routing of shipping memos, invoices, and packing slips.
    4. Verifying shipments received against existing purchase orders to ensure material received is as ordered.
    5. Maintaining an open purchase order file and notifying Purchasing Director if open purchasing orders are not received in a timely manner.
    6. Distributing materials to the appropriate department if specifically requisitioned.
    7. Properly storing and maintaining building raw materials and office supplies in an orderly fashion.
    8. Clearing and cleaning loading dock and staging areas of debris and maintaining materials handling the equipment.
    9. Following all procedures and controls to minimize waste re-orders inventory maintained for stock.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associates

Purchasing Assistant (Contractor) Resume

Headline : Highly motivated skilled Purchasing Assistant with dedication, fresh ideas, initiative, and experience while demanding excellence and consistently meeting or exceeding business objectives. Exceptional ability to work under high pressure, while continuing to build excellent vendor and internal customer relations. A recognized expert offering forward-thinking methodologies leading to innovative processes. Enthusiastic individual with excellent work ethic. Ensure customer service and satisfaction is afforded the highest attention and priority.

Skills : SAP, Marketing Management, Hootsuite, Vendor Management, Contract Negotiation, Microsoft Word, Microsoft Excel

Description :

    1. Coded and entered at least 25 invoices each day into the in-house accounting software.
    2. Described product to customers and accurately explained details and care of merchandise.
    3. Communicated with vendors regarding back order availability, future inventory and special orders.
    4. Recommended, selected and helped locate and obtain out-of-stock product based on customer requests.
    5. Effectively communicated with and supported sales, marketing, and administrative teams on a daily basis.
    6. Handled the daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and shipping problems.
    7. Investigated and resolved customer inquiries and complaints in a timely and empathetic manner.
    8. Ensured superior customer experience by addressing customer concerns, demonstrating empathy and resolving problems on the spot.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associates

Purchasing Assistant - Temp Resume

Objective : Talented and effective Purchasing Assistant who has an energetic approach to work and a friendly personality. Culturally sensitive and internationally traveled. Excellent common sense and decision-making abilities. Ability to communicate effectively. To obtain a rewarding job in an environment where I can use my talents and good work ethic to build a successful future for my employer and myself.

Skills : Microsoft Word, Microsoft Excel, Microsoft Outlook, 10-Key, Filing, Bookkeeping, Multi-Line Phone System, Purchasing, Coupa, Management, Adobe, Customer Service, Freight Processing

Description :

    1. Verified Purchase Order (PO) information, product, quantity and packing information as well as shipping and delivery information for 13 warehouses nationwide.
    2. Created documentation to assist the company in servicing and supporting customers, reviewed packing lists for accuracy and helped resolved discrepancies.
    3. Maintained effective communication with various internal departments and external partnerships in Korean business culture.
    4. Manually calculated vendor gross/net deductions, discrepancies, and promotional discounts.
    5. Developed and communicated the plan of action to staff for product development and marketing.
    6. Communicated with suppliers and vendors for delivery issues, damages, and other related discrepancies.
    7. Assisted with the reconciliation of procurement transactions and maintained supporting documentation, such as order confirmation, invoices, and other receiving documents; also helps troubleshoot invoice issues.
    8. Coordinated acquisition of supplies and materials from vendors, tracking and managing the process from order to checking in the shipment and confirmation of delivery.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associates

Senior Sales Manager/ Purchasing Assistant Resume

Summary : A highly creative, goal-oriented Senior Sales Manager/ Purchasing Assistant with 10 years of customer service experience. Extremely organized with the ability to manage multiple projects and meet deadlines. A strong work ethic combined with a commitment to excellence in all projects undertaken. A team player, working effectively with co-workers in accomplishing objectives. Purchasing Assistant/Office Administration with demonstrated ability to model professionalism and customer service utilizing respectful and cooperative interpersonal on a consistent basis.

Skills : Microsoft Office, Multitasking, Organization, Bookkeeping, Problem Solving, Team Work, Native Spanish Speaker.

Description :

    1. Prepared Expediting Report and send to the manufacturer to obtain updated ETA on open POs.
    2. Updated POs with correct ETA’s stated by the manufacturer.
    3. Assisted warehouse on delivery appointment issues by contacting the vendor and acting accordingly.
    4. Reviewed Receiving Discrepancy Report (RDR) and identify any problems with inbound shipments from the manufacturer such as shipping shortages, overages, miss picks, and damages.
    5. Informed Accounts Payable Department of any needed invoice adjustments before payment and notify the vendor. Obtain proper documentation for short paying vendor invoices.
    6. Purchased Order Process - Entered PO into People Soft, dispatch to the vendor, log the PO information into ESKER, confirmed acknowledgments sent back from the manufacturer and follow up on status.
    7. Used Match Exception Report to find shipping, billing, and pricing errors when Receiving Discrepancy Report (RDR) is not provided from Warehouse. Additionally, review to identify any late shipments.
    8. Answered inquiries from Customer Service and Distributor Sales Representatives dealing with ETA’s, backorders, and pricing quote.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
Associates

Receiving/Purchasing Assistant Resume

Headline : A team-oriented Receiving/ Purchasing Assistant able to work in a fast-paced environment. Proficient in prioritizing and completing tasks in a timely manner. Qualifications include analytical skills, highly detail-oriented, written and verbal communications, organizational skills, and intermediate excel skills. Ability to use tact and diplomacy in interactions with diverse personalities and effectively handle interpersonal interactions with co-workers and the general public. Ability to work in a team environment

Skills : MS Access, MS Excel, MS Powerpoint, MS Word, MS Outlook, Establishing Vendor Relationships, Inventory Management, Cost Savings

Description :

    1. Provided administrative support to Buyers, Project Managers, And Engineers for a private engineering firm in the pulp and paper industry.
    2. Contacted vendors if any discrepancy on the purchase order receiving shipping billing work on daily reports.
    3. Assisted with preparing formal bid documents for items and services for the purpose of ensuring that material is in compliance with all federal and state procurement regulations.
    4. Maintained records and follow up files of purchases, shipments, and related matters.
    5. Followed up on orders to ensure that materials are shipped and delivered on promised dates.
    6. Responsible for the ordering of materials, supplies, and/or equipment, and the follow through with vendors on shipment and delivery.
    7. Received purchase orders from each department & logged them, ensured that orders are received on time for jobs/projects.
    8. Enhanced the contractor safety documentation to provide contractors with a packet on the corporate safety and environmental policies to ensure a safe and clean work zone.
    9. Provided vendor management to control cost and receive goods in a timely manner.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associates

Accounting/Purchasing Assistant Resume

Summary : Proactive, reliable Accounting/Purchasing Assistant using established contacts and knowledge gained through 9 plus years of practical experience with the ability to quickly learn new systems of operation. Whose overall responsibilities encompass the following; Acceptance and processing of purchase requests from various departments as per clientele requirements. Direct contact with suppliers for the most cost-effective solution for the needed product. Generating the required purchase orders, the track said orders to assure accurate product receipt and distribution.

Skills : Proficient With Microsoft Office, Accounts Payable, Customer Service, Coaching And Developing

Description :

    1. Responsible for contacting vendors to negotiate to price, placing material orders, and tracking these orders to ensure on-time delivery.
    2. Attending all project planning and review meetings to expedite the purchasing and delivery of desired project materials.
    3. Facilitating daily review meetings with Receiving Department Supervisor to anticipate and/or correct delivery issues.
    4. Scheduling pickup of all raw material scrap bins through our scrap processing vendor.
    5. Running daily material tracking reports, as well as weekly vendor reports to ensure on-time delivery.
    6. Responsible for data entry, entering purchasing orders, expediting rush orders, order acknowledgments, and discrepant invoice resolution.
    7. Working with accounts payable, receiving and vendors in handling pricing, terms or receiving discrepancies.
    8. Coordinating delivery schedule with the vendors and the sub-contractors.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Associates

Purchasing Assistant Manager Resume

Summary : An experienced Purchasing Assistant Manager, who is highly organized with the ability to manage multiple tasks in a fast-paced environment and has a proven background in initiative and collaboration. Operated phone systems with as many as 100+ lines. Assisted the purchasing team with inventory updates, delivery times and delays, and returns.

Skills : Microsoft Word, Microsoft Powerpoint, Answering Phones, Computer, ADP, Office, Microsoft Excel

Description :

    1. Assisted in expediting deliveries for corporate and plant buyers as directed.
    2. Responsible for departmental record-keeping, filing, scanning, routing purchase orders, invoices, new vendor setups, payment terms, through approval processes.
    3. Followed up on orders to ensure that materials are shipped and delivered on promised dates.
    4. Maintained records and follow up files of purchases, shipments, and related matters.
    5. Assessed and provided guidance for streamlining reporting and consolidation of data to increase productivity and efficiency.
    6. Assisted site buyers with communication and building of relationships between vendors.
    7. Inspected products received for quality and quantity to ensure adherence to specifications.
    8. Maintained records and followed up files of purchases, shipments, and related matters.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Bachelors of Science