A Senior Office Administrator is responsible for overseeing and monitoring the Office administrator and the team that coordinates the administrative tasks of the office. While duties vary as per the work settings, the following are certain core duties seen on the Senior Office Administrator Resume – welcoming visitors and handling their queries, monitoring the task of the clerks and assistants; coordinating and managing appointment and meetings; performing bookkeeping tasks such as invoicing and budget tracking; maintaining general office files and vendor files; purchasing office equipment and supplies; and performing other relevant duties.
The nature of the job demands the following skills and abilities – proficiency in using a wide range of computer software applications including MS Office Suite; comfortable in handling confidential information, staying aware of latest developments and strong vendor relationship skills. While a degree is not a mandatory requirement, possessing one will be useful.
Objective : Quick learner with proven success in general administration; exceptional interpersonal and follow-through skills; adept at creative problem solving, attention to detail and balancing overlapping requests.
Skills : Accounting, Human Resources, Marketin, Administrative.
Description :
Managed facility and office administration initiatives for a site with 175 associates.
Managed multiple successful internal office relocations, on time and on budget.
Oversaw day-to-day building management through collaboration with the corporate office security team, on-site IT Support Desk team, off-site management company and Property Manager.
Provided facility-related support to satellite office.
Assisted Manager with annual budget preparation and forecasting.
Cultivated collaborative vendor relations to obtain cost effective service agreements.
Made recommendations for changes and improvements as necessary.
Reviewed floor plan and assigned workspace for all new hires, internal moves, and contract staff.
Provided resolutions for all Facilities-related Help Desk tickets.
Experience
2-5 Years
Level
Junior
Education
Bachelor's
Jr. Senior Office Administrator Resume
Objective : A driven Senior Office Administrator professional seeking to utilize vast experience Strong interpersonal relationship skills Strategic & Tactical Planning P&L/Financial Reporting Fully Competent in Microsoft Office and POS Systems Strategic Meeting & Event Planning Team Building & Leadership Skills.
Skills : Billing, Microsoft Office, Microsoft Excel, Microsoft PowerPoint, Coding, American Sign Language, Valant.
Description :
Mentored of fellow employees.
Responsible for Customer service via telephone and walk-ins.
Responsible for Receipt and processing of payments by walk-ins and mail.
Processed and verified account accuracy of seventeen (17) agents.
Researched and corrected invalid premium postings.
Verified and keyed all new applications.
Scanned and transmissioned of all paperwork to the corporate office, including agent accounts, cash surrender/loan requests, all claims, and miscellaneous correspondence.
Experience
2-5 Years
Level
Junior
Education
Bachelors
Senior Office Administrator/Analyst Resume
Headline : Over ten years of experience as an Administrative Profession in collegiate, governmental, and various private sectors specializing in office administration. Highly skilled in providing customer service; exhibiting problem solving ability; and organization skills. Ability to utilize sociological and psychological skill sets to interpersonally assist and thoroughly provide aid in numerous environments.
Skills : Microsoft Office, Sap, Salesforce, Medisoft, AdvancedMD.
Description :
Formerly supported VP, Public Sector Sales for four years.
Directed support to the Localization Division head.
Responsible for the SharePoint site administrator of the SGD localization funding site.
Coordinated of the creation of work orders and payments to third-party vendors for localization work performed for foreign subsidiaries.
Facilitated payments to third party vendors to cover related overhead expenses.
Provided training to overseas employees via video conference when required.
Maintained of calendars and coordination of schedule of the division head.
Arranged routine meetings and recorded minutes for such, highlighting key points and distributing as appropriate.
Experience
5-7 Years
Level
Executive
Education
Diploma
Senior Office Administrator I Resume
Objective : Self-motivated professional with over 13 years of experience in coordinating and handling general office administration and human resources work. Proactive and reliable with the ability to develop and implement policies and procedures that direct and support the provision of services. Track record of maintaining administrative workflow, implementing cost reduction methods and generating reports. A team-player, who effectively develops rapport with staff, and researches and develops effective methods, sets priorities and resolves problems.
Skills : Microsoft Office, SalesLogix, Project Management Software.
Description :
Organizes and schedules meeting requests using MS Outlook.
Prepares agendas and reports for managers and meetings.
Prints and organizes necessary reports for daily manager meetings.
Manages inter-office mailings and distribution to managers/staff.
Assists in management and distribution of payroll stubs, W-2's, and checks.
Ensures adequate levels of office supplies are available and coordinates distribution.
Allocates time to ad-hoc requests from infrastructure, business, testing and OPA teams.
Serves as a back-up for Project Management Team.
Prepares requisitions for supplies, printing and other services.
Experience
2-5 Years
Level
Junior
Education
Bachelor's
Senior Office Administrator II Resume
Headline : Senior Office Administrator provides administrative support to the President and Director of Operations. This includes managing the day-to-day office operations, coordinating with vendors and contractors, and keeping the office running smoothly.
Greets patients and direct them to the appropriate persons according to their needs.
Maintains scheduling and event calendar.
Confirms appointments for clients, customers, or supervisor.
Opens and closes offices as per procedure.
Undertakes projects and general administration tasks as required by management.
Operates office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Monitors stationary, ink and filing cabinet levels and be proactive to ensure levels do not runt too low.
Experience
5-7 Years
Level
Executive
Education
Bachelor's
Senior Office Administrator III Resume
Summary : Senior Office Administrator proud of achievements and look to continue career as a Senior Office Administrator. Provides general administrative support to a facility/department. Maintains the facility/department daily operations.
Skills : Office Administration, Management.
Description :
Maintained payroll records and worked with payroll processor to ensure the correct preparation of tax, voluntary and non-voluntary deduction reports.
Processed levies and garnishments, prepared accounting transactions and documents, documented and updated procedures, and prepared special reports for management.
Worked with the business owner and senior management, contract administration included drafting contracts, understanding each client's contract practice and regulations, identifying relevant ethical concerns and dealing with them, responding to the needs and desires of employer, attorneys.
Responsible for Accounts payable Pay vendor invoices, negotiate with vendors, ensure vendor performance.
Responsible for Accounts Receivable Batch and manually generate invoices, post payments, post adjusting transactions, reconcile bank statements, provide CPA with monthly reports.
Responsible for enrolling new employees into the payroll, healthcare termination and retirement systems.
Conducted right-to-work background checks.
Met with employee to discuss administrative duties related to their timesheets, benefits, and pay.
Prepared all paperwork needed for employee terminations and assisted former employee with their post-termination actions.
Experience
7-10 Years
Level
Management
Education
Bachelor's
Asst. Senior Office Administrator Resume
Objective : A driven professional seeking to utilize vast experience Strong interpersonal relationship skills Strategic & Tactical Planning P&L/Financial Reporting Fully Competent in Microsoft Office and POS Systems Strategic Meeting & Event Planning Team Building & Leadership Skills.
Coordinates tasks, such as the weekly report to the INL Bureau, welcome homes and any other INL/KM submissions across the three divisions, compiling, editing and ensuring submissions are compliant with the tasker
Clears tasks with division directors and office director before submitting them on behalf of the office
Tracks Executive Office and Front Office taskers for the INL/KM office, keeping a spreadsheet and updating the office director and division directors on progress
Develops tracking spreadsheets and other tools to track implementation of INL/KM programs across the three divisions
Liaises closely with staff in all three divisions, ensuring good relationships and smooth operations of office, especially in answering outside and within house taskings
Inputs purchase requests into the Ariba system and tracks them for INL/KM, notifying managers of issues or further actions that need to be taken
Acts as a backup on budget taskers, compiling input, and clearing documents with the division and office directors
Experience
2-5 Years
Level
Junior
Education
BBA
Associate Senior Office Administrator Resume
Headline : To obtain an Senior Office Administrator position that will allow to use strong organizational skills and background, enabling to make a positive contribution to the organization.
Provides administrative support to upper level Executives within the company.
Responsible for Fast paced, office setting, carrying out various important administrative functions.
Tasks include but not limited to arranging calls and meetings, preparing reports and other paperwork.
Answers requests for information and general correspondence.
Develops daily and weekly team reporting, compliance and documentation.
Coordinates team building, meetings and vital input in daily operations and special projects.
Responsible for maintaining satisfactory performance at all levels of the client's contract.
Successfully decreased spending by controlling Inventory Lead translator for Spanish speaking employees by providing support for completion of all daily reports.
Experience
5-7 Years
Level
Executive
Education
Associates
Senior Office Administrator/Executive Resume
Headline : Senior Office Administrator administers, directs, and oversees all departments associated with patient care throughout a medical office. Facilitates the efficient operation of patient care areas and physician needs in delivering such care.
Skills : Management, Organizing.
Description :
Setup and organizes new office in Rockville.
Travels to remote field office in Annapolis once a week to ensure its stocked and running efficiently for the field engineers.
Implements standard operating procedures.
Dispatches incoming service calls.
Performs customer service duties.
Responsible for the daily administrative operation.
Performs light bookkeeping for field service branch offices.
Performs shipping and receiving duties.
Procures computer parts and perform inventory and asset control.
Experience
5-7 Years
Level
Executive
Education
Bachelor's
Senior Office Administrator Resume
Objective : Provides administrative assistance to the school principal and serves as team leader to oversee effective operations of the front office. Performs a variety of moderately complex work within established procedures and standard practices.
Skills : Microsoft Office, Management.
Description :
Performs secretarial and administrative work required to ensure the efficient operation of the office, such as entering time and attendance, faculty attendance, obtaining substitutes and scheduling building use.
Assists the principal with routine and confidential secretarial tasks by composing correspondence; scheduling interviews, designing and preparing forms, charts, calendars, handbooks or reports and maintaining the principal's appointment calendar.
Provides work direction, cross-training and guidance to office support personnel and student aides to ensure efficient front office operations and adequate office coverage at all times.
Monitors workflow and progress of work produced.
Meets regularly with office staff to communicate new or revised policies and procedures and to pinpoint employee concerns. Makes recommendations to administrative staff to improve office operations.
Provides bookkeeping services for the assigned school. Balances and maintains the accounts for both county appropriated funds and activity funds.
Prepares invoices to submit to accounts payable for payment and tracks status. Provides status reports to the Principal regarding the availability of funds. Utilizes the accounting system software currently used for school activity funds.
Collects activity fees for a variety of programs; records and reconciles all monies received. Writes checks and prepares reports of monthly transactions for the finance department.
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