Senior Secretary Resume Samples

Description :

1. Performed a wide range of functions and duties requiring leadership, initiative, problem identification and resolution in a timely and appropriate manner.
2. Provides support across five offices as well as the Director and the Deputy Director of InnoVision Directorate (I).
3. Provides support to NGA policy, procedures, and guidelines, resource management and a wide range of personnel actions via PeopleSoft, which include but not limited to awards, training, and sensitive personnel actions.
4. Serve as backup tasker coordinator and alternate workforce analyst.
5. Responsible for managing agency internal tasking procedures ensuring effective, efficient coordination and administration of agency correspondence, including staff package provided to the EXCOM.
6. Responsible for crafting and processing Assignment Opportunities (AON) and executing position management change requests.
7. Serve as the co-facilitator for the premier InnoVision INSYNC program.
8. Resulted in immediate resolution of training coordination issues with the InnoVision Resource, Decision and Acquisition Support (RDAS) Program Manager, in identifying potential conflicts with contractor training authorization and approval.

Experience

10+ Years

Level

Consultant

Education

Elementary Education

Description :

1. Provided high-quality administrative support to the Estelle Facility Medical Director.
2. Tracked and documented work time for over 250 clinic employees, received and distributed payroll checks, and served as main contact in assisting employees in learning about and signing up for benefits.
3. Compiled bi-weekly employee overtime reports and communicated any staffing or payroll issues with regional human resources and Galveston Human Resources Department.
4. Received and logged all incoming correspondence, facilitated telephone messages maintained departmental files and transcribed all outgoing correspondence and clinic notes from daily hospital rounds.
5. Prepared and distributed practitioner day and night call schedules while maintaining a daily bed census.
6. Received, distributed and tracked all medically recommended intensive supervision request and medical reprieves, assisting in obtaining information regarding plans of release for offenders approved for medical parole.
7. Retained and tracked credentials on all practitioners while simultaneously maintaining personnel files.
8. Arranged practitioner meetings, prepared meeting agendas and transcribed meeting minutes.

Experience

7-10 Years

Level

Senior

Education

Vocational

Description :

1. Provided administrative support to the Campus Director and was responsible for day-to-day office operations.
2. Composed and reviewed documentation; maintained calendar and scheduled appointments for the Director.
3. Answered phones and greeted customers; responsible for various data entry, record keeping, accounting and other computer work related to class schedules and payments for books and tuition.
4. Provided financial aid information to students; processed student enrollment including the input of demographic and course information into databases; developed, updated semester schedules Accepted payment for tuition and books; established, monitored and maintained book inventories and balanced the cash drawer daily.
5. Developed payment plans with students with outstanding bills.
6. Prepared customized budget reports for the Director and submitted reports and other financial information to the main campus Business Office.
7. Compiled payroll requirements for campus employees; supervised and approved payroll and timekeeping data; compiled budget data in regard to payroll and timekeeping.
8. Coordinated travel plans and prepared vouchers for professors.

Experience

7-10 Years

Level

Senior

Education

Bachelors of Science

Description :

1. Responsible for multiple functions including office management, administrative, human resources, recruiting, and acting as a liaison between departments and business units capitalizing on opportunities to maximize efficiencies across the organization.
2. Spearheaded structuring the recruitment infrastructure and processes of the company including strategy, techniques, resume review, and interview coordination resulting in exponential growth.
3. Drove the recruiting lifecycle from candidate identification to resume review, interviews, salary negotiation, and final offer.
4. Worked closely with company executives to align recruiting strategies and methods with company goals.
5. Successfully grew the size of division by 200% through effective recruiting strategies and techniques.
6. Decreased temp-to-hire conversion time from an average of 6 months to 3 months.
7. Administered Learning Management System utilizing its functionality to support business goals.
8. Managed highly complex, critical corporate office relocation project successfully maintaining operations through the transition.

Experience

7-10 Years

Level

Senior

Education

Masters of Business Administration

Description :

1. Performs general administrative duties that may include handling confidential matters, maintaining personnel records, monitoring timesheets, monitoring costs charges to the department, keeping budget records, make appropriate travel arrangements, and coordinate meetings for senior management.
2. Schedules appointments and coordinates the department's or manager's interface with other company organizations, clients, and external groups.
3. Establishes and maintains department and/or project files. Assist with document collection and proofreading final drafts for errors.
4. Coordinate travel arrangements for district personnel. Manage calendars for supervisors and troopers.
5. Facilitate vehicle repair requests with local approved repair companies. Provide customer service to customers both in-person and over the telephone by responding to questions regarding agency processes, policies, and procedures.
6. Develop, modify and maintain database management, office record-keeping, and filing systems.
7. Keep inventory and order supplies and equipment as needed.

Experience

5-7 Years

Level

Executive

Education

Bachelors of Science

Description :

1. Responsible for high-level support to Site Manager. Charged with time management/calendars, travel arrangements, administrative support, expense reports, petty cash, training, and correspondence.
2. Duties included: time management, master scheduling/calendar, facilitating meetings, requisitioning office supplies, equipment and furniture, and payment of vendor invoices.
3. Maintenance of secure filing system, coordinating and receiving office visitors, office access-security, maintaining personnel rosters, coordinating weekly staff meetings, and preparing memos/information papers for final distribution.
4. Provided career development and maintained a training schedule for the staff of corporate-driven e-learning activities.
5. Worked closely with the management team to coordinate professional growth opportunities and training for staff and mentored staff.
6. Safeguarded confidential information pertaining to promotions, salary adjustments, and non-compete agreements.
7. Provided local employees with direction and supervision as liaison to the regional human resources team.

Experience

5-7 Years

Level

Executive

Education

Bachelor Of Business Science

Description :

1. Answer the telephone, take and relay messages; screen supervisor's calls; respond to telephone inquiries whenever possible, forward calls to the appropriate party.
2. Responsible for the distribution of bi-weekly and monthly payroll for all federal work-study students and the university's faculty and staff.
3. Open, sort, and distribute mail, assemble material for use by supervisors and scan all financial documents.
4. Answer inquiries requiring interpretation of organization practices and procedures.
5. Research records using computer data processing software and other sources such as the Internet to obtain information.
6. Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by office staff.
7. Perform basic clerical computer operations using word processing, spreadsheet, database management, and other applications.
8. Oversee the work of federal work-study or graduate assistant staff as required.

Experience

7-10 Years

Level

Senior

Education

Master Of Business Administration

Description :

1. Composed and edited correspondence and memorandum from dictation, verbal direction and from a knowledge of policies of established departments/divisions.
2. Time and Leave administrator for 25 employee Travel vouchers and requisitions through PeopleSoft for all physicians and staff.
3. Created tracking sheets of vital information/communication.
4. Recorded and maintained Records Retention for the Department and always maintained a professional atmosphere.
5. Assisted in providing a broad spectrum of clerical and administrative duties, to include liaison to the Chief and Administrative Officer.
6. Assisted staff physicians and personnel of the Medicine Services' 13 various subsections with preparing and submitting credentialing, privileging paperwork and various administrative requirements necessary.
7. Support directors with manuscript typing, course preparation, annual report preparation, budget preparation, published article preparation and web page maintenance.

Experience

5-7 Years

Level

Executive

Education

Bachelors of Science

Description :

1. Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
2. Helps develop cases by maintaining contact with people involved in the case; preparing subpoenas; preparing and filing discovery requests; preparing judgment and sentence; generating status reports.
3. Supports case preparation by preparing pleadings; monitoring and obtaining discovery responses; organizing materials for the attorney.
4. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
5. Responsible for data entry, answering the phone, copying, faxing, emailing and mailing documents to court or defense counsels.
6. Provides attorney staff with all aspects of case preparation; complies petitions and reports; conducted research as needed.
7. Created, implemented and manage database for informational and data mass mailings.

Experience

10+ Years

Level

Management

Education

Associates

Description :

1. Provided executive-level administrative and clerical support for senior leadership.
2. Managed confidential and sensitive documents handling issues with tact and discretion.
3. Ensured accuracy and completeness of staff actions and correspondence, disseminating assignments as necessary.
4. Develop policies, guidelines, instructions and procedures for administrative and management requirements.
5. Composed and performed editing for grammar, spelling, punctuation, style, and various formats for correspondence and reports.
6. Managed an effective suspense control database system to ensure proper processing of documents and activity actions ensuring timely reply or actions by supervisor or other departments.
7. Maintained time and attendance reporting systems, including leave control status.
8. Managed daily telephone calls and visitors ascertaining the purpose and referred to the proper staff member or personally furnished desired information.

Experience

7-10 Years

Level

Senior

Education

Bachelors of Science

Description :

1. Acts as the personal secretary to the Administrator, of Inpatient Rehabilitation Programs, assisting on all administrative related projects as required.
2. Answers telephone, refers, holds, routes and place calls; greets and assists visitors Transcribes meeting minutes.
3. Receives, records, and schedules referrals obtains orders, pertinent history, and insurance pre-authorizations for outpatients.
4. Coordinates appointments with appropriate agencies (Radiology, Pediatric Sedation Team).
5. Assists with sending out appointment letters/maps to patients when needed.
6. Clerical support/office management person for Audiology, receptionist, schedules referrals, verifies insurance, prioritizes urgent patient calls and requests due to malfunctioning equipment.
7. Clerical support/coordinator for the Outpatient Feeding Clinic, schedule referrals, pre-register patients, verifies insurance, coordinate appointments with appropriate agencies.

Experience

5-7 Years

Level

Executive

Education

Bachelor of Arts

Description :

1. Typed, proofread/edited and distributed various types of correspondence including (i.e., letters, memos, contract deliverables, reports, and forms), including assembling and research data elements.
2. Scheduled and tracked organizations' training according to the individual training plan, and ran reports (Item, PeopleSoft).
3. Coordinated large scale organization relocations by assisting with office space logistics and by submitting all move forms.
4. Acted as property coordinator for organization assigned property by scanning inventory, and excessing the property according to policy and procedures.
5. Facilitated meetings - prepared meeting agenda's and scribed meeting minutes.
6. Earned excellent marks on performance reviews, with citations for excellence in areas including work volume, accuracy and quality; ability to learn and master new concepts; positive work ethic; and commitment to providing customer service.
7. Answered telephone, took and relayed messages; responded to telephone inquiries and forward calls to the appropriate party.

Experience

7-10 Years

Level

Executive

Education

Certificate

Description :

1. Entered and corrected Time and Labor into the PeopleSoft system for 15-20 employees as well as ordering supplies for clinical and clerical needs in PeopleSoft.
2. Provided training and assisted with supervision and back-up support for Patient Service Coordinators.
3. Handled purchasing, medical records filing, personnel information, and accounts receivables.
4. Prepared spreadsheets that reflected monthly and fiscal year-end expenditures for the departmental budget.
5. Interacted with insurance companies to update and verify insurance for billing purposes.
6. Handled cash collections and reconciliation of accounts receivables for Neuropsychology and Therapy.
7. Data Entry, billing which included Charge Entry, Control Edits, ICD-9 and CPT coding for Outpatient Physical Therapy and Neuropsychology.
8. Duties also included IDX- mainframe maintenance and schedule adjustments for staff.

Experience

5-7 Years

Level

Executive

Education

Bachelor Of Arts

Description :

1. Prepared confidential correspondence, reports, staff meeting minutes, and legal documents for the Department Manager.
2. Served as the administrative assistant to the Criminal Department Manager, Trial Services Manager, Court Clerk, and Court Reporter Manager, and Probation Department Manager.
3. Performed all duties as directed for many different departments, and managers throughout the courthouse.
4. Assigned judicial counsel for juveniles and defendants with mental challenges for the Criminal Department.
5. Prepared criminal background checks for individuals from outside agencies.
6. Prepared a Juror's Manual Guide and trained all staff in the Jury department including the manager.
7. Responsible for all incoming calls, fax, mail and walk-in inquiries regarding case status for the Criminal and Probation Departments.
8. Conduct orientation for the Jury Department.

Experience

7-10 Years

Level

Senior

Education

Associates

Description :

1. Assist Regional Sales Manager with personnel processing, monthly and year-to-date sales reports, inventory control, and equipment consignment accounts payable, and monitor budget performance.
2. Responsible for all typing for Sales Managers and support staff of 12, planning and coordinating seminars and meetings, coordinating travel arrangements, presentations, order and maintain stock of all office supplies.
3. Planned, organized and set up sales literature libraries in both the Chicago and Tampa offices.
4. Responsible for ongoing inventory management. Supervised admin staff of 3 for three months as Acting Office Supervisor.
5. Also responsible for training all new assistants on Wang software. Periodically assist customers with system problems over the phone.
6. Schedule meetings, appointments, travel arrangements and manage phone calls accordingly.
7. Scheduled, maintained, and organized calendars for leadership and department.

Experience

10+ Years

Level

Consultant

Education

Bachelors of Science

Description :

1. Performed various clinical and research functions in the capacity of this position.
2. Typed and transcribed clinical dictations including letters to referring physicians, patient discharge summaries, and progress notes.
3. Scheduled appropriate laboratory/diagnostic studies, prepared appropriate forms and relayed information to the patient.
4. Processed pre-cert patients' insurance for all diagnostic testing when required.
5. Arrange hospital admissions, including obtaining required insurance information, and Pre-scheduling appropriate studies to be performed during their admission.
6. Communicated directions accurately to patients.
7. Maintains patient files for each physician. Answered and screened telephone calls from patients, referring physicians, and hospital personnel, accurately recording messages or making the appropriate referral.
8. Answered telephone, took and relayed messages; responded to telephone inquiries and forward calls to the appropriate party.

Experience

10+ Years

Level

Consultant

Education

Bachelors of Science

Description :

1. Responsible for administrative support to Assistant Vice President, four officers, and staff of fifteen.
2. Duties included word processing, ten-key computation, Dictaphone, computer terminal use, electronic mail, travel arrangements, expense reimbursements, submitting personnel reports, and screening telephone calls.
3. Responsible for various facets of office management including ordering supplies, preparing reports, training and supervising agency staff.
4. Managed a customer account, responded to shareholder inquiries, issued stock certificates, checks, and resolved discrepancies.
5. Act as a liaison with all other Service Center departments including Administration, Stock Transfer, Personnel, Operations, Billing and Audit.
6. Work depended on efficient time management to handle deadlines and completing work according to bank procedures.
7. Scheduled, maintained, and organized calendars for leadership and department.

Experience

5-7 Years

Level

Executive

Education

Bachelors of Science

Description :

1. Performed complex secretarial duties and related work to assist and relieve administrative personnel at the Physical Plant department.
2. Prepared materials and reports by collecting and analyzing pertinent data.
3. Accomplished financial objectives by monitoring monthly supply expenditures and compiling annual budget information.
4. Maintained office operations by assigning priorities to tasks and delegating tasks to clerical staff and following-up on results.
5. Maintained schedules and plans activities by monitoring department master schedule.
6. Arranged corporate travel and meetings by developing itineraries and agendas, booked transportation and arranged lodging and meeting accommodations.
7. Maintained work methods by orienting new employees to office procedures and notifying and training staff in new office procedures.

Experience

7-10 Years

Level

Senior

Education

Bachelor Of Science

Description :

1. Provide administrative support to managers at the senior or senior level.
2. Perform multiple administrative and clerical duties to help managers run the Procurement office efficiently.
3. Manage interoffice communications, plan and schedule meetings, appointments, and keep paperwork and electronic files organized.
4. Managing small projects and conducting research.
5. Duties are usually both time-sensitive, critical in nature, requires a high degree of accuracy and confidentiality.
6. Liaison for incoming and outgoing phone, log in the mail, and responsible for sending correspondence.
7. Received incoming calls from clients, business partners, workers, and interested business partners, and answers questions or forward the calls.
8. Directly supported the director of the finance department and assistant vice president.

Experience

10+ Years

Level

Consultant

Education

Associates