Administrative Secretary Resume Samples

Description :

1. Working as an active member of the leadership team that assists in any/all areas as designated by the principal.
2. Secondary master scheduler, student behavior, parent conferences, teacher in-service, registration, district learning days. Working collaboratively and effectively with the principal/assistant principal to provide customer service while meeting parent needs/concerns in a friendly/professional manner promoting a positive school culture.
3. Assisting the administration in implementing all district policies, and rules governing student activities and conduct.
4. Maintaining accurate, complete and correct records as required by law, district, and administrative regulations.
5. Sponsors student activities/clubs/teams/organization and tutors students.
6. Collaborating with colleagues to ensure grading and distribution of report cards and progress reports meet SCS deadlines.
7. Identifying opportunities to heighten positive school visibility and create awareness around school programs, activities, and school/district initiatives.
8. Creating, implementing and managing multiple systems (power-school/SMS master scheduling/excel/chancery/publisher/Microsoft Word programs) to maintain student records.
9. Sorting and distributing incoming communication data, including faxes, letters, and emails.
10. Interacting with organizational staff, board personnel, vendors, parents, and visitors on a daily basis.

Experience

10+ Years

Level

Senior

Education

Associate

Description :

1. Serving at the research center as a primary liaison regarding all staff scheduling both internally and externally.
2. Preparing advance registration and reimbursement of documents for travel by professional staff in coordination of MCRF guidelines and coordinate conference accommodations for staff.
3. Managing budgets, in collaboration with center administrator, for the department, department research support, and mesa project by monitoring expenditures and charging expenses to appropriate accounts.
4. Responsible for all department fiscal information by maintaining thorough and accurate fiscal tracking system.
5. In partnership with the center administrator, develop and implement operational and strategic plans.
6. Identifying and examining ways to promote departmental efficiency and improve effectiveness by anticipating change and a new direction(s).
7. Implementing and evaluating MCRF policies, procedures, and programs within the center.
8. Scheduling meetings and conference calls for staff within the department, members of the Marshfield clinic complex, as well as with collaborating organizations.
9. Assisting in the facilitation of the MCRF summer student research internship program.
10. Preparing federal work-study payroll for the business office to process monthly.

Experience

10+ Years

Level

Senior

Education

MS

Description :

1. Cordinate workflow of work-study student oversee copying requests from faculty for class assignments, etc.
2. Troubleshoot hardware and maintain departmental office equipment manage copier, scanners, fax, shredder, and printers.
3. Set up, breakdown and lock up rooms for meetings, defenses, workshops, film series, etc.
4. Route calls and messages to the appropriate parties and checking voicemail as required serve as first party contact for students and visitors for anthropology, plans and WGS.
5. Contact students of any canceled classes and office hours with professors.
6. Coordinate and distribute itinerary for speakers coordinate transportation pick up create posters and advertise accordingly submit info to accounts payable for vendor number book lodging.
7. Direct undergraduate and graduate students for appointments with faculty distribute papers and exams to professors direct students to available readings print, copy, and scan chapters, essays, manuscripts, articles, etc.
8. Maintain copier codes and settings train and assist in the use of departmental equipment pick up and distribute student payroll and other accounts.

Experience

7-10 Years

Level

Executive

Education

Diploma

Description :

1. Serve as department contact and liaison between teachers, principals as well as other district personnel, visitors, and ESD 105's math department professional development coordinators.
2. Communicated effectively through written correspondence by composing mass emails and advertisements to distribute to ESD 105's 25 service districts.
3. Create spreadsheets through data entry in Microsoft Excel for record keeping and reporting.
4. Initiate the contractual process with outside businesses and teachers and other agencies by gaining the necessary documentation in accordance with the agency's policies and procedures.
5. Proof documents, forms, and correspondence from department personnel and the public.
6. Reference agency policy and regulations and other typical reference materials to ensure the proper format and grammatical accuracy.
7. Compose and/or transcribe meeting minutes and notes using a voice recorder, computer or notepad.
8. Orally communicate policies and regulations relating to training fees and waiting lists to guest and teachers and other district personnel.
9. Set up workshops and meetings by scheduling conference rooms, catering and preparing supplies.

Experience

7-10 Years

Level

Executive

Education

Associate

Description :

1. Maintaining the manager's calendar via routine daily contact, coordinating and scheduling incoming calls and correspondence, and accessing and screening manager's e-mail.
2. Coordinating travel arrangements and complete travel expense reports for expense reimbursement.
3. Creating, updating and maintaining presentation packages as needed for on and off-site meetings, conferences, and tours.
4. Answering screen, route, redirect, as well as make interoffice, facility, local long distance, and overseas telephone calls.
5. Establishing and maintaining good working relations with both internal and external contacts.
6. Receiving, document, post, and record classified or unclassified information.
7. Proofreading, editing and assigning codes to a variety of documents as required to ensure standards are maintained.
8. Coordinating work for a manager that traveled out of the country constantly to assure it was completed on time.
9. Interfacing with all levels of personnel throughout the organization as well as the site.
10. Attending the business meetings and acted as a greeter and maintained attendance logs and collected dues payments.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Type various letters and memos, distribute incoming and outgoing mail, schedule appointments, organize and maintain an office filing system, inventory of forms, supplies, and office equipment for the financial aid office.
2. Maintaining and verifying all work-study paperwork for the federal work-study program.
3. Assisting in performing electronic need analysis, applications, corrections, and payment reports for students receiving federal aid.
4. Typing all requisitions requesting payment from the business office for all local and national dues for the assistant director and veteran counselor.
5. Assisting student and parents in understanding the financial aid application process and completing the application for federal student aid.
6. Assisting in monitoring NSDLS for default, and pell grant usage to verify student eligibility.
7. Completing various forms for external agencies for students regarding financial aid assistance.
8. Maintained bookkeeping to include collecting and disbursing payment from society's accounts.
9. Generating personnel documents and EPAFS for department full and part-time employees, vendors, and consultants.

Experience

10+ Years

Level

Management

Education

Associate

Description :

1. Create and maintain database, spreadsheets, and presentations for senior executives.
2. Coordinate and take minutes for weekly and monthly performance improvement and departmental meetings.
3. Maintaining the multi-line phone system and voice mail for classrooms and office area.
4. Making spreadsheets of job progress, clients and suppliers, make profit and loss reports.
5. Maintaining customer service and client follow through email, telephone and fax communications.
6. Handling incoming phone calls and take meeting minutes on behalf of the department.
7. Assisting with the preparation, development, and management of annual operating budget(s) by maintaining departmental fop.

Experience

10+ Years

Level

Management

Education

GED

Description :

1. Assisting the campus administrator with campus budget preparations and input the data into the system to manage the campus budget.
2. Preparing and process purchase orders for supplies and take care of employee travel arrangements.
3. Processing leaves requests and monitors the substitute employee management system.
4. Preparing written correspondence for distribution to parents, forms, teacher schedules, or reports, including worker's compensation, using personal computer or typewriter.
5. Assisting with maintenance of school calendar, coordination of meetings, and campus activities.
6. Receiving incoming calls, take reliable messages and route to appropriate staff.
7. Assisting students, teachers, and parents as needed and sort, distribute, or deliver mail and other documents.
8. Updating paperwork and request necessary access to systems, parking, and key request.
9. Scheduling reservations for conference rooms and maintain equipment in working order.
10. Scheduling appointments and meetings for the unit manager and management staff.

Experience

10+ Years

Level

Senior

Education

GED

Description :

1. Handling all correspondence, accounting duties such as accounts payable, accounts receivables, monthly reports.
2. Composing, editing, and typing complex memos, reports, and publications, often of a highly technical and/or sensitive nature.
3. Distributing incoming mail, make copies, fax documents, print off reports and make daily deliveries on and off campus.
4. Supervising employees by assigning escalated cases/concerns for proper resolutions, reviewing such process, and assessing the performance of completed tasks.
5. Placing orders for supplies and forms for administration and clinic through smart works, MRD or office depot.
6. Composing letters, urgent patient notification and other correspondence for the unit manager and clinic staff.
7. Responsible for coordination of clerical activities related to assigned physician's patients.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, excel, or other software applications to prepare reports, invoices, letters, case histories, and records.
2. Coordinates and directs office services such as records and contacting management and/or personnel for related duties to aid executives.
3. Prepares and maintains records to report and make (if needed) recommendations for solutions to child support problems and order of concerns.
4. Read, create, respond, and send incoming correspondence of state, federal, governor, executive-legislative, and others within the entity.
5. Represents and assists the immediate supervisor and/or executives at meetings, via telephone, and in writing, as needed.
6. Oversee daily office duties including facility contracts, payment notices, and insurance certificates.
7. Provide secretarial and administrative support to the pastor, council, and staff.
8. Data entry such as proper balance was input into account, and clients personal information.
9. Produce a weekly bulletin, distribute a monthly newsletter, prepare materials for weddings, baptisms, funerals, etc.
10. Perform duties requiring knowledge and understanding of the department of revenue's programs and procedures.

Experience

0-2 Years

Level

Entry Level

Education

BA