Administrative Secretary Resume Samples

The administrative secretary provides general administrative and secretarial support to managers, executives and other personnel in office settings. Even though these professionals are hired in various areas like general business, medical field, and legal professions, the job duties commonly listed in successful Administrative Secretary Resume revolve around the following – processing data entry, office management duties, document preparation, presentation creation, performing basic accounting tasks and maintaining effective filing system.

The skills that are considered crucial for this role include – familiarity with office principles and procedures, time management capabilities, integrity, professionalism, written and verbal communication skills and computer proficiencies. An eligible resume for this post mentions educational qualifications equivalent to a degree or an associate’s degree or a high school diploma with related certification.

Administrative Secretary I Resume

Summary : A highly motivated and dedicated Administrative Secretary with over 11+ years of experience in clerical and administrative assistant within the education field who is a self-starter and capable of effectively functioning on a team. A dedicated, enthusiastic, and experienced Administrative Secretary, able to analyze data to make informed decisions that create shared ownership. Known for organizing, scheduling, and equipping the staff and parents with the resources needed to improve parent/community relationships, as well as, taking the initiative and skilled at meeting challenges and deadlines.

Skills : Microsoft Office, Powerpoint, Excel, Outlook, Filing, Excellent Organization, and Strong Communication Relations.

Description :

  • Working as an active member of the leadership team that assists in any/all areas as designated by the principal.
  • Secondary master scheduler, student behavior, parent conferences, teacher in-service, registration, district learning days. Working collaboratively and effectively with the principal/assistant principal to provide customer service while meeting parent needs/concerns in a friendly/professional manner promoting a positive school culture.
  • Assisting the administration in implementing all district policies, and rules governing student activities and conduct.
  • Maintaining accurate, complete and correct records as required by law, district, and administrative regulations.
  • Sponsors student activities/clubs/teams/organization and tutors students.
  • Collaborating with colleagues to ensure grading and distribution of report cards and progress reports meet SCS deadlines.
  • Identifying opportunities to heighten positive school visibility and create awareness around school programs, activities, and school/district initiatives.
  • Creating, implementing and managing multiple systems (power-school/SMS master scheduling/excel/chancery/publisher/Microsoft Word programs) to maintain student records.
  • Sorting and distributing incoming communication data, including faxes, letters, and emails.
  • Interacting with organizational staff, board personnel, vendors, parents, and visitors on a daily basis.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate


Administrative Secretary II Resume

Summary : 10+ years of experience as an Administrative Secretary. Looking to obtain a position where I can maximize my education, utilize my skills, and flourish in an accounting position while maintaining and nurturing a meaningful contribution to the growth and financial well-being of the organization.

Skills : Strategic Planning, Program Design and Development, Evaluation, and Quality Improvement. Management: Leadership, Effective Writing, Creative Problem Solving, Communication, Team Building, Partnership Development, Public Speaking, Budget Planning Project Organization: Regulation Review and Editing, Innovation, and Implementation, and Resource Management.

Description :

  • Serving at the research center as a primary liaison regarding all staff scheduling both internally and externally.
  • Preparing advance registration and reimbursement of documents for travel by professional staff in coordination of MCRF guidelines and coordinate conference accommodations for staff.
  • Managing budgets, in collaboration with center administrator, for the department, department research support, and mesa project by monitoring expenditures and charging expenses to appropriate accounts.
  • Responsible for all department fiscal information by maintaining thorough and accurate fiscal tracking system.
  • In partnership with the center administrator, develop and implement operational and strategic plans.
  • Identifying and examining ways to promote departmental efficiency and improve effectiveness by anticipating change and a new direction(s).
  • Implementing and evaluating MCRF policies, procedures, and programs within the center.
  • Scheduling meetings and conference calls for staff within the department, members of the Marshfield clinic complex, as well as with collaborating organizations.
  • Assisting in the facilitation of the MCRF summer student research internship program.
  • Preparing federal work-study payroll for the business office to process monthly.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
MS


Administrative Secretary/Assistant Resume

Summary : Highly amiable Administrative Professional with a strong sense of work ethic, professionalism, and integrity. Having 7 years of expertise in all aspects of work experience as an Administrative Secretary. An accomplished and performance-driven administrative professional, with broadly diverse expertise in office management.

Skills : Administrative Assistant, Administrative Support, Customer Service, Customer Support, Dropbox, Visio, Adobe Illustrator, Adobe Photoshop, Oracle Application Express, Adobe Acrobat Professional, Adobe Professional, Apple Mac, SAP, SharePoint, Safari, Google Chrome, Firefox, and Social Media.

Description :

  • Cordinate workflow of work-study student oversee copying requests from faculty for class assignments, etc.
  • Troubleshoot hardware and maintain departmental office equipment manage copier, scanners, fax, shredder, and printers.
  • Set up, breakdown and lock up rooms for meetings, defenses, workshops, film series, etc.
  • Route calls and messages to the appropriate parties and checking voicemail as required serve as first party contact for students and visitors for anthropology, plans and WGS.
  • Contact students of any canceled classes and office hours with professors.
  • Coordinate and distribute itinerary for speakers coordinate transportation pick up create posters and advertise accordingly submit info to accounts payable for vendor number book lodging.
  • Direct undergraduate and graduate students for appointments with faculty distribute papers and exams to professors direct students to available readings print, copy, and scan chapters, essays, manuscripts, articles, etc.
  • Maintain copier codes and settings train and assist in the use of departmental equipment pick up and distribute student payroll and other accounts.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
Diploma

Administrative Secretary (Temp) Resume

Summary : 7 years of experience as an Administrative Secretary. I am experienced in the realm of administratively assisting in an office environment. I have had over a year of full-time work as an Administrative Secretary and a year of experience as a Communication Secretary.

Skills : Type Speed 55 Wpm, Flyer Design, Photo Editing, Research, Project Support Assisting, Program Support Assisting, Strong Computer In Microsoft Word, Excel and Publisher. E-mail (Gmail And Outlook). Works Well Under Pressure, Pleasant, Accurate and Fast Learner. Data Entry, Record Keeping, Courses Completed In Anatomy and Physiology and Medical Terminology.

Description :

  • Serve as department contact and liaison between teachers, principals as well as other district personnel, visitors, and ESD 105's math department professional development coordinators.
  • Communicated effectively through written correspondence by composing mass emails and advertisements to distribute to ESD 105's 25 service districts.
  • Create spreadsheets through data entry in Microsoft Excel for record keeping and reporting.
  • Initiate the contractual process with outside businesses and teachers and other agencies by gaining the necessary documentation in accordance with the agency's policies and procedures.
  • Proof documents, forms, and correspondence from department personnel and the public.
  • Reference agency policy and regulations and other typical reference materials to ensure the proper format and grammatical accuracy.
  • Compose and/or transcribe meeting minutes and notes using a voice recorder, computer or notepad.
  • Orally communicate policies and regulations relating to training fees and waiting lists to guest and teachers and other district personnel.
  • Set up workshops and meetings by scheduling conference rooms, catering and preparing supplies.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
Associate

Senior Administrative Secretary Resume

Summary : Hard working and thorough administrative professional with 14+ years of experience at Savannah River Site. Successfully manages administrative office procedures; works with little or no supervision; able to apply time management and organizational skills.

Skills : Windows XP, Lotus Notes, Microsoft Word, Microsoft Excel, File Maker, Filing, Excellent Organization, Strong Communication Relations, and Pro PowerPoint.

Description :

  • Maintaining the manager's calendar via routine daily contact, coordinating and scheduling incoming calls and correspondence, and accessing and screening manager's e-mail.
  • Coordinating travel arrangements and complete travel expense reports for expense reimbursement.
  • Creating, updating and maintaining presentation packages as needed for on and off-site meetings, conferences, and tours.
  • Answering screen, route, redirect, as well as make interoffice, facility, local long distance, and overseas telephone calls.
  • Establishing and maintaining good working relations with both internal and external contacts.
  • Receiving, document, post, and record classified or unclassified information.
  • Proofreading, editing and assigning codes to a variety of documents as required to ensure standards are maintained.
  • Coordinating work for a manager that traveled out of the country constantly to assure it was completed on time.
  • Interfacing with all levels of personnel throughout the organization as well as the site.
  • Attending the business meetings and acted as a greeter and maintained attendance logs and collected dues payments.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma

Administrative Secretary Resume

Summary : 21+ years of experience as an Administrative Secretary. Looking forward to securing a position in a company that will grow and allows me to grow with it.

Skills : Computer, Word, Some Excel, Some Powerpoint, Outlook, Filing, Excellent Organization, and Strong Communication Relations.

Description :

  • Type various letters and memos, distribute incoming and outgoing mail, schedule appointments, organize and maintain an office filing system, inventory of forms, supplies, and office equipment for the financial aid office.
  • Maintaining and verifying all work-study paperwork for the federal work-study program.
  • Assisting in performing electronic need analysis, applications, corrections, and payment reports for students receiving federal aid.
  • Typing all requisitions requesting payment from the business office for all local and national dues for the assistant director and veteran counselor.
  • Assisting student and parents in understanding the financial aid application process and completing the application for federal student aid.
  • Assisting in monitoring NSDLS for default, and pell grant usage to verify student eligibility.
  • Completing various forms for external agencies for students regarding financial aid assistance.
  • Maintained bookkeeping to include collecting and disbursing payment from society's accounts.
  • Generating personnel documents and EPAFS for department full and part-time employees, vendors, and consultants.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
Associate

Administrative Secretary/Assistant Resume

Summary : 21+ years of experience as an Administrative Secretary. Seeking to secure a challenging, career-oriented position in a positive environment that utilizes my skills and expertise and provides an opportunity for growth.

Skills : Excellence In Customer Service, Accounts Payable, Accounts Receivable, Inventory Ordering, Multi-State Tax Processing, Website Updates, Newsletter Publishing, Switchboard Operation, Referral Operator, Board Meeting Organizer.

Description :

  • Create and maintain database, spreadsheets, and presentations for senior executives.
  • Coordinate and take minutes for weekly and monthly performance improvement and departmental meetings.
  • Maintaining the multi-line phone system and voice mail for classrooms and office area.
  • Making spreadsheets of job progress, clients and suppliers, make profit and loss reports.
  • Maintaining customer service and client follow through email, telephone and fax communications.
  • Handling incoming phone calls and take meeting minutes on behalf of the department.
  • Assisting with the preparation, development, and management of annual operating budget(s) by maintaining departmental fop.
  • Scheduled appointments and organized daily schedules for executive staff and personnel through microsoft office suite.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
GED

Registrar/Administrative Secretary Resume

Summary : 10+ years of experience as an Administrative Secretary. Seeking to obtain a challenging position applying acquired skills in a professional environment.

Skills : Customer Service, Microsoft Word, Data Analysis, Handling Sensitive Information, Filing/Updating Files, Typing- 45 WPM, Microsoft Outlook, 10 Key By Touch, Multi-line Phone, E-mail, Copying, Faxing, and Research/Internet Usage.

Description :

  • Assisting the campus administrator with campus budget preparations and input the data into the system to manage the campus budget.
  • Preparing and process purchase orders for supplies and take care of employee travel arrangements.
  • Processing leaves requests and monitors the substitute employee management system.
  • Preparing written correspondence for distribution to parents, forms, teacher schedules, or reports, including worker's compensation, using personal computer or typewriter.
  • Assisting with maintenance of school calendar, coordination of meetings, and campus activities.
  • Receiving incoming calls, take reliable messages and route to appropriate staff.
  • Assisting students, teachers, and parents as needed and sort, distribute, or deliver mail and other documents.
  • Updating paperwork and request necessary access to systems, parking, and key request.
  • Scheduling reservations for conference rooms and maintain equipment in working order.
  • Scheduling appointments and meetings for the unit manager and management staff.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
GED

Administrative Secretary II Resume

Summary : 10+ years of experience as an Administrative Secretary. I am seeking a position that will maximize my experience in secretarial, customer service, and administrative duties, and also a position that will push me to improve my skills. Looking for a job that will challenge me and provide an atmosphere where I will grow, learn more in any function that is offered to me.

Skills : Type 90+ Words Per Minute, Microsoft Word, Excel, Microsoft Publishing, Sharepoint, Scheduling, Project Management, Procurement, Document Control, Document Management, and Problem Solving.

Description :

  • Handling all correspondence, accounting duties such as accounts payable, accounts receivables, monthly reports.
  • Composing, editing, and typing complex memos, reports, and publications, often of a highly technical and/or sensitive nature.
  • Distributing incoming mail, make copies, fax documents, print off reports and make daily deliveries on and off campus.
  • Supervising employees by assigning escalated cases/concerns for proper resolutions, reviewing such process, and assessing the performance of completed tasks.
  • Placing orders for supplies and forms for administration and clinic through smart works, MRD or office depot.
  • Composing letters, urgent patient notification and other correspondence for the unit manager and clinic staff.
  • Responsible for coordination of clerical activities related to assigned physician's patients.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma

Administrative Secretary I Resume

Objective : 2 years of experience as an Administrative Secretary. Seeking to obtain a position of Administrative Assistant, using a positive attitude, great attention to detail and accuracy, and a desire to succeed in a fast-paced environment.

Skills : Sharepoint, Scheduling, Microsoft Office, Microsoft Word, Management, Microsoft Excel, Project Management, Procurement, Document Control, Document Management, and Problem Solving.

Description :

  • Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, excel, or other software applications to prepare reports, invoices, letters, case histories, and records.
  • Coordinates and directs office services such as records and contacting management and/or personnel for related duties to aid executives.
  • Prepares and maintains records to report and make (if needed) recommendations for solutions to child support problems and order of concerns.
  • Read, create, respond, and send incoming correspondence of state, federal, governor, executive-legislative, and others within the entity.
  • Represents and assists the immediate supervisor and/or executives at meetings, via telephone, and in writing, as needed.
  • Oversee daily office duties including facility contracts, payment notices, and insurance certificates.
  • Provide secretarial and administrative support to the pastor, council, and staff.
  • Data entry such as proper balance was input into account, and clients personal information.
  • Produce a weekly bulletin, distribute a monthly newsletter, prepare materials for weddings, baptisms, funerals, etc.
  • Perform duties requiring knowledge and understanding of the department of revenue's programs and procedures.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
BA