Secretary Resume Samples

The job description of a Secretary entails performing both clerical and administrative support as a means to ensure a smooth workflow in the office. The Secretary Resume describes work tasks such as – answering and forwarding phone calls, managing weekly meetings and appointments, preparing and disseminating correspondence, maintaining filing system, supporting and facilitating completion of reports, making travel arrangements, documenting expenses, undertaking receptionist tasks, liaising with relevant clients and organizations, and coordinating mail-shots.

Depending on the company and sector, Secretaries will need the following skills and abilities – strong organization skills, presentation skills, the ability to multitask, deadline meeting potential, respect for confidentiality, telephone etiquette and project-management skills. The ability to understand and converse in a foreign language will be an added merit for this post. Formal academic qualification is not necessary for this role, although some employers necessitate the candidates to be educated till Degree.

Secretary I Resume

Objective : 4 years of experience as a Secretary. Looking to utilize my skills in a challenging and progressive environment that offers growth and advancement.

Skills : Microsoft Office, Word, Some Excell, Billing Software, Data Entry, Answering Multi-Line Phones, Customer Service, Medical Terminology, NDC Med Soft, Medical Management System 8.0, 10 Key Calculators, 40 + Wpm Typing, Windows XP, Microsoft Word, Excel Outlook, Facets System, Citrix, and General Office Equipment.

Description :

  • Check copier, printers and fax machine to make sure paper is fully stocked in each.
  • Distribute interoffice mail prepare letters to consumers for mailing using mail merge feature in word scan IP packet twice; protected and unprotected send packets via email to coordinator and QA make the number of copies that is indicated on the request to have mailed form and prepare copies for mailing file original packet order office supplies - take an inventory of what is currently in the supply closet and make sure a fair amount of supplies are on hand.
  • Send order to Michele Kirkpatrick via email the 1st and 3rd Tuesday of each month.
  • Once supplies come in, send the order form to Michele via interoffice mail IP tracking - each month with the assistance of QA and rosemary, all IP's that are due from each office has to be identified with the RC and location in a spreadsheet six week prior to the actual month that the IP's are due.
  • Retrieve water order from roaring spring - schedule of delivery dates is located on the board.
  • At the end of each quarter, the document that is shared with (DDA) is populated with the dates that the IP's were completed.
  • RFC's are sent via email - copies of them need to be saved in the RFSC folder.
  • Order toner for the Ricoh copier once toner comes in, send packing slip to Michele via interoffice mail.
  • Sign-in sheet outcomes sheet HIPPA form - make copies request for service change - make copies rights and responsibilities authorization to release form business card Comar regulations SFP - are mailed and emailed.
  • They have to be printed, scanned and saved with the person's name and provider, then interoffice to the appropriate coordinator.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certification


Invoice Clerk/General Secretary Resume

Objective : 4 years of experience as a Secretary. Seeking a challenging, upwardly mobile position in an agency that can benefit from my abilities and experience.

Skills : Forklift Operator, Training, Team Building, Inventory, Documentation, Filing, Customer Service, Microsoft Office Suite, and Administrative Assistant.

Description :

  • Develops, establishes and maintains office procedures as well as records management and file maintenance for the division to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the division.
  • Responsible for preparing and processing outgoing and incoming correspondence, ensuring all documents are grammatically correct and in compliance with established policy and protocol.
  • Research, collect and catalog supporting documentation, information, and data for management projects.
  • Evaluate data collected, identify problems and propose recommendations for change, referring to any problems to the appropriate analyst.
  • Screen incoming mail as well as answering daily phone calls to identify what needs to be brought to the attention of the chief, administrative management division( cm), referred to appropriate staff, rerouted to other organizations or offices, or handle personally.
  • Makes travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers using the defense travel system (DTS).
  • Serves as the alternate defense travel system help desk technician, answering about 30calls/tickets a month.
  • Serves as the special emphasis program manager, responsible for participating and conducting research for the employment program.
  • Assists the permanent change of duty station (PCS) relocation specialist with creating orders, transfer agreements, submitting reimbursement claims, etc.
  • In accordance with the joint travel regulations (JTR) and financial management (FMR).
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS


Secretary II Resume

Headline : 6+ years of experience as a Secretary. I have had a lot of medical experience in this field, it seems to suit me very well. I also enjoy working with the public. I think it would be very rewarding to work for physicians that have a different area of specialty.

Skills : MS Office, Intuit Quickbooks, Cashier, Handling Finances, Filing, Business Writing, Proofreading, Documentation, Organizational, and Grammer Understanding.

Description :

  • Typing different types of loans for the loan officers making sure all paperwork is completed for the customer.
  • Taking care of customers that come by to pay on their loan account, also answering any questions if they have any.
  • We do accounting but we do not use a computer, all the payments are handwritten.
  • Also, send out late payment notices and send out notices for mortgages that have matured and there loan needs to be renewed.
  • Accomplishments I have actually learned how to do accounting, which I had no prior experience or knowledge of.
  • I am very pleased to have learned the way they do accounting with no computers, once I figured it out it can be quite easy, but still very important to be careful because you are dealing with money that has to be applied correctly for each customers loan account.
  • Preparing, editing, finalizing quarterly newsletters and uploading to the company website.
  • Managing calendars planned and coordinated travel, meeting, and hotel accommodations.
  • Working closely with the engineering department to produce, review and revise manuals, special reports, and presentations.
  • Spearheading the planning and event execution of the company's annual workshop.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Secretary

Legal Secretary/Office Administrator Resume

Summary : 9 years of experience as a Secretary. I currently work as a Medical Secretary which I love doing but it's on the animal side and I'm leaning towards working with humans because I believe that is my real calling!.

Skills : Fax Machine, Copy Machine, Microsoft Office, Secretary Experience, Excellent Verbal And Written, Customer Service, General Office Duties.

Description :

  • Restraining and stabilizing animals during examination and treatment to safeguard against accidental injuries.
  • Reviewing vaccination records, and prepare vaccinations according to clinic protocols.
  • Monitoring patient vital signs during surgical procedures, and notified veterinarian of changes in stability.
  • Preparing animals for surgery, including clipping, scrubbing, and disinfecting operative site.
  • Completing admission records, including statements made by the client concerning the patient's problems and history.
  • Operating anesthetic machines, oxygen equipment, and monitoring equipment.
  • Scheduling and confirming appointments. Maintaining the front desk and reception area in a neat and organized fashion.
  • Making copies sent faxes and handling all incoming and outgoing correspondence.
  • Organizing files, developing spreadsheets, faxing reports and scanning documents.
  • Planning and organizing both small and large corporate banquet events while managing company parties and daily reservations.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
GED

Secretary/Data Manager Resume

Summary : I am a leader with 12+ years of experience as a Secretary, working strictly in the service industry. Possess most college credit for a bachelor's degree in Business Administration, great written and verbal communication skills, and excellent interpersonal skills.

Skills : Expert In Microsoft Office Suite Bilingual In Spanish and English WPM 50 Excellent Writing, Communication, and Interpersonal.

Description :

  • Greeting visitors, handle their inquiries and directly resolve their needs.
  • Answering telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Collecting payment and disburse change funds from policies, and keep records of collections and disbursements give quotes and current rates to customers.
  • Composing, typing, and distributing reports, routine correspondence, and distribute meeting notes.
  • Locating and attaching appropriate files to incoming correspondence requiring replies.
  • Setting up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Operating office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Created and revised daily team member schedules based on projected sales and labor reports.
  • Managing multiple accounts for customers leasing a vehicle and prepared necessary documents for the sales representative to make a sale received payments for car notes and updated records using account managing software.
  • Multiple administrative functions including creating contracts, managed vendors, and concerns with construction projects.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BA

Unit Secretary Resume

Summary : 8 years of experience as a Secretary. Looking to obtain a position where I can use the skills I have gained throughout my employment history and gain further knowledge while working in cooperation with others.

Skills : Microsoft Office, Quickbooks, Quicken, Business Objects, Customer Service, Data Analysis, Documentation, HTML, Knowledge Management, Leadership, Outlook, Office Management, Project Management, and Program Management.

Description :

  • Created correctional and preventative work orders from requests made via telephone, radio, email or in person and delegated to the correct teams.
  • Ensured work was completed as requested and followed up on orders that required further attention.
  • Entered completed work orders into the facility information tracking system.
  • Liaison between the hospital environmentalists, administration and maintenance supervisors.
  • Tracked costs and wages for all construction projects and submitted purchase orders for the maintenance department.
  • Attended and followed up on the environment of care meeting and safety and inspection committee meeting items.
  • Answered all incoming phone calls, maintaining office equipment and inventory.
  • Multiple administrative functions including creating contracts, managed vendors, and concerns with construction projects.
  • Scheduled board of directors meetings and assisted with meeting materials and agendas.
  • Executed duties alongside management and director of operations: reconciled accounts payable, accounts receivable, safe and bank balances, credit card reports, vendor coding, and payroll reports.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
Associate

Legal Secretary Resume

Summary : 8 years of experience as a Secretary. I am a hard worker and am willing and able to learn new things. I am looking forward to returning to the workforce.

Skills : Microsoft Office, Crisis Communications, Communications, Community Outreach, Budget Management, and Social Media Marketing.

Description :

  • Answered telephones and gave requested information to callers, took messages, or transferred calls to appropriate individuals.
  • Greeted visitors and callers, handled their inquiries, and directed them to the appropriate persons according to their needs.
  • Set up and maintained paper and electronic filing systems for records and other material.
  • Conduct searches to find needed information, using such sources as the internet.
  • Learned to operate new office technologies as they were developed and implemented.
  • Operated electronic mail systems and coordinated the flow of information both internally and with other organizations.
  • Operated office equipment such as fax machines, copiers, and phones, and used computers for spreadsheets, word processing, database management, and other applications.
  • Ensured both incoming and outgoing electronic correspondence were accurate, and proper clearance, and filed hard copies for each.
  • Reviewed outgoing mail for enclosures, dates, signatures, addresses, and destinations.
  • Created an organizational structure for the filing system used to maintain contract files.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
PA

Receptionist/Secretary Resume

Summary : 7+ years of experience as a Secretary. Prompt and detail orientated with the ability to multi-task and meet every challenge head-on. Strong urge to learn and gather as much knowledge as possible, all while staying attentive and positive.

Skills : Excellent Verbal and Written, Customer Service, General Office Duties, Lotus Notes, Genesis Teller, Microsoft Word, and Avimark.

Description :

  • Answering phones, scheduling appointments, checking clients in and out, filing paperwork as well as scanning, creating new medical files, data entry, faxing, taking messages for doctors, assisting technicians when needed, cleaning rooms after each appointment, reminder calls, billing, inventory, counting down cash drawer, taking deposits to the bank as well as picking up any needed office supplies.
  • Multiple administrative functions including creating contracts, managed vendors, and concerns with construction projects.
  • Maintaining department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
  • Maintaining reading material and supply budget for social studies and foreign language department throughout the school year.
  • Responsibilities circulating agendas and report checking that agreed actions are carried out. Keeping up-to-date contact details.
  • Greeting customers and callers, route and coordinate space and office organization, maintaining paper, electronic files.
  • Maintaining customers confidence and protects operations by keeping the information confidential.
  • Organizing work by reading and routing correspondence, collecting information, initiating telecommunications.
  • Making copies for any in-class assignments or tests for the entire school.
  • Ability to schedule and coordinate meetings for the departmental staff.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
HS

Secretary IV Resume

Summary : 15+ years of experience as a Secretary. Hard working, patient, with excellent multitasking skills. Vast experience assisting people with various issues, cash handling, telephone and computer skills. Highly motivated, and eager to learn new skills.

Skills : Microsoft Office Suite, Quickbooks, Quicken, Business Objects, Customer Service, Data Analysis, Documentation, HTML, Knowledge Management, Leadership, Outlook, Office Management, Project Management, Program Management, Quickbooks, and Quicken.

Description :

  • Scheduling and confirming patient diagnostic appointments, surgeries, or medical consultations.
  • Greeting visitors, ascertain the purpose of visit and direct them to appropriate staff.
  • Operating office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
  • Interviewing patients to complete documents, case histories, or forms, such as intake or insurance forms.
  • Compiling and recording medical charts, reports, or correspondence, using a typewriter or personal computer.
  • Performing various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
  • Performing bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records.
  • Organizing and servicing meetings producing agendas and taking minutes.
  • Maintaining department schedule by maintaining calendars, for department personnel, arranging meetings, conferences, teleconferences, and travel.
  • Assisting customers with the renovations of their homes and that they are completely satisfied with the work done.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
GED

Secretary Resume

Summary : 9 years as a Secretary to Business Managers of a nonprofit labor organization serving 10,000 members. Focused self-starter with a strong dedication to academic excellence and advanced studies.

Skills : Customer Service, Sales, Invoicing, Billing, Cashier, Data Entry, Cash Handling, Scheduling, Ordering, Windows, Inventory, and Filing.

Description :

  • Managed the business manager's calendar of appointments, composed and prepared correspondence.
  • Took meeting minutes for the executive board, membership, international leaders and various committees.
  • Communicated directly to executive board members, trustees, committee members, international leadership, and legal departments on behalf of the business manager.
  • Researched, prioritized, and followed-up with incoming issues and concerns addressed to the business manager, including those of a sensitive or confidential nature and determining the appropriate course of action, referred, or responded to various issues.
  • Liaison and assisted government agencies, election committee, union members, and legal departments.
  • Was responsible for facilitating written articles and newsletters, including revising and editing, design layout, coordinated with printer, distribution, and followed up with departments on submissions for quarterly newsletter.
  • Payroll experience, as well as, filing, answering phones, and providing excellent customer service.
  • Remarkable knowledge of operating office equipment, such as typewriters, calculators, and copy machine.
  • Make client referrals and assist in screenings for detox and inpatient facilities.
  • Check all clients into databases for individual appointments and group meetings.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
AA