Sr Administrative Assistant Resume Samples

A Sr Administrative Assistant will assist the senior level managers and high-level executives by undertaking various clerical and secretarial duties. A well-drafted Sr Administrative Assistant Resume mentions the following duties and tasks – receiving and routing calls, supporting senior workers with their daily tasks, planning meetings and taking dictations, making travel arrangements and reservations, developing organized filing systems, providing statistical and budget reports, providing general support to visitors, ordering office supplies, maintaining and updating contact lists, and assisting in preparation of scheduled reports.

Many employers want their candidates to possess the following qualifications – ability to use calendar software, proficiency with MS Office Suite, and working knowledge of office equipment like fax and printers, and an in-depth understanding of day-to-day office management activities. Formal education is not mandatory, although possessing personal assistant training will be useful.

Sr Administrative Assistant Resume example

Sr Administrative Assistant Resume

Objective : Lead and participate in office management activities to enhance human resources, department functions and institutional goals.

Skills : MS Office, Notary Public License.

Description :

    1. Supported VP of Urology Sales/Marketing and National Sales Director.
    2. Directed and supervised three department Administrative Assistants.
    3. Handled confidential documents Prepared organizational charts and PowerPoint presentations.
    4. Planned department activities and offsite events. Created travel itineraries for domestic and international flights.
    5. Organize moves and setup incoming staff; research and purchasing, computer support for Value Engineering meetings, property tracking.
    6. Create and implement a pre-proposal process to include needs and buy-off of all related departments.
    7. Responsible for most aspects of the BNFL/Bechtel vitrification project procurement audit trails for future DOE audits regarding the proposal pricing process.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma


Sr Administrative Assistant II Resume

Headline : A top-notch assistant with experience in the financial field, with a focus mainly in claims processing and insurance. Effective at coordinating office management and special projects.

Skills : Administrative Assistant, MS-Office.

Description :

    1. Facilitated the logistics of forums, webinars, seminars, and pieces of training conducted by the organization Procure and maintain office supplies.
    2. Coordinated the day to day administrative work of an office which includes maintaining and identifying and solving issues of files, records.
    3. Create spreadsheets, charts and reports, weekly audit reports.
    4. Prepared, edited, and submit, non-technical routine correspondence in own or Vice President's name in absence.
    5. Handled sensitive and important documentation; maintaining the confidentiality of all information.
    6. Responsible for performing administrative support, including, but not limited to: invoice processing through Oracle R12, data management.
    7. Drafted a corporate-approved Storage Contents Sheet which has been adopted by at least one other office.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Science


Sr Administrative Assistant/Analyst Resume

Headline : Adding value to a people-oriented company, where organizational, analytical and administrative skills can be implemented to provide upmost quality service in the consulting, executive.

Skills : Ms Office Suite, Payroll, Human Resources Asst.

Description :

    1. Daily office operations with responsibilities including, but not limited to, coordinating the shift scheduling of office personnel and implemented training.
    2. Supported senior-level managers and supervise other support staff.
    3. Responsible for fielding telephone calls, directing visitors to appropriate departments, filing, and faxing necessary documents.
    4. Prepped agendas and making arrangements for staff meetings.
    5. Routinely supervised our electronic payment system, making necessary corrections and manually sending any needed bills not transmitted.
    6. Maintained calendars, scheduled travel arrangements, processed expense reports, scheduled and organized all meetings.
    7. Created and maintained organizational charts for departments with employees Managed and maintained all employee-related files.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelors Of Science

Sr Administrative Assistant I Resume

Objective : Experienced administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Resourceful problem solver, who readily adapts to change.

Skills : Outlook, Micro-Soft Office Suite, WebCas, BCD Travel.

Description :

    1. Provided Senior-level administrative support to the CIO, Director of Business Technology and various Senior BT Managers.
    2. Researched and complete foreign and domestic travel, obtaining visas and passports needs, and coordinating transportation needs.
    3. Prepared business correspondence and sets up business meetings, Creates and compiles various reports for managers.
    4. Reviews, codes and routes invoices for approvals utilizing Oracle/Parkview.
    5. Provided new hire set-up support, including office moves. Updates and verifies team lists and organization charts.
    6. Created BT requisitions and goods receipts utilizing Oracle Order departmental supplies Support BT events such as town halls.
    7. Planned, organized and prioritized own work on a daily basis to meet deadlines set by others within the team or department.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Education

Sr Administrative Assistant III Resume

Summary : Work alongside the upper management and complete tasks that executives do not have time to handle.

Skills : Microsoft Office Suite, SAP, Accounting Principals.

Description :

    1. Managed cumulative academic records and financial accounts for students Manage payroll, insurance, leave time regulation.
    2. Responsible for entering purchase requisitions while monitoring line item account balances.
    3. Worked with the District Transportation Department to provide transportation for students.
    4. Directed students in and out of district for records distribution and state reporting purposes.
    5. Createed and distributes various data reports for the principal and staff members based on individual requests.
    6. Accountable for meeting month-end deadlines concerning the reconciliation of financial reports.
    7. Responsible for coordinating registration processes at the beginning of every school year.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Business Administration

Sr Administrative Assistant/Representative Resume

Summary : Highly competent assistant skilled in supporting multiple senior-level executive's. Strong organizational, prioritization and multitasking skills.

Skills : Technical Skills, Management.

Description :

    1. Provided support to the collection and settlement team, as applicable.
    2. Corresponded with clients regarding additional funds requests to take advantage of settlement offers that may arise from various creditors.
    3. Corresponded with clients regarding an increase in their monthly payment to aid in the accumulation of funds for various settlement offers from creditors.
    4. Act as a liaison between the accounting department, the creditor and the client to ensure that the ACH Payment agreed upon is something of interest.
    5. Send out the money orders, ACH transfers, and cashier's checks to creditors when a settlement has been reached.
    6. Contacted various law firms to request payment plan options for our clients on accounts that have gone into collections or legal status.
    7. Requested hardship letters and financial statements for application to accounts.
    8. Contacted creditors and collection agencies to request an extension of the client who missed a payment during an installment.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Sr Administrative Assistant/Co-ordinator Resume

Summary : A versatile and detail-oriented professional skilled at building relationships that keep cross functional operations working smoothly.

Skills : MS NoteOne, Access, SharePoint.

Description :

    1. Provided administrative support for Global Field Clinical Engineering Director, Regional Clinical Managers and the entire FCE organization.
    2. Coordinated meetings/appointments and arranging domestic & international travel.
    3. Composed and transcribed routine correspondence, emails, letters, and memos.
    4. Planned and coordinated all national, mid-year, and quarterly management meetings/events.
    5. Created organizational charts, reports, spreadsheets, presentations/departmental materials.
    6. Established office policies/procedures, and coordinated special projects & team activities.
    7. Expense reporting, ordering/maintaining supplies, and key point person for the team.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
A.A.S

Sr Administrative Assistant/Executive Resume

Objective : Strong attention to detail and organization; excellent grammatical skills for composing and editing correspondence and reports; ability to manage and expedite multiple projects/events.

Skills : Executive Assistant, Transcription, Travel Coordinator.

Description :

    1. Managed multiple calendars of top-level executives. Assisted in obtaining foreign VISA's for those traveling abroad.
    2. Responsible for onboarding new employees through the Herbalife system, requesting all pertinent software, hardware.
    3. Responsible for assembling of data and creation of presentations for meetings and promotional purposes by VP.
    4. Compilation of data and submission of expense reports for various VP's, using Oracle systems.
    5. Reconciliation of monthly purchase card statements for numerous VP's.
    6. Coordination of travel arrangements for VP's, including ground, air and hotel accommodations, both domestic and international.
    7. Streamlined office supply expenditures and distribution practices, resulting in substantial cost savings for the company and controlled consumption.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Sr Administrative Assistant/Technician Resume

Summary : Result-focused individual able to understand and maintain the company vision and structure Experienced, energetic, innovative leader with the ability to multi-task in a fast-paced environment.

Skills : Microsoft Office, Microsoft Outlook, Microsoft Word.

Description :

    1. Assists claimants with the completed applications and forms.
    2. Responsible for checking all forms and evidence for completeness and accuracy before routing them to the VA.
    3. Responsible for the care and maintenance of the local files and ensuring that all pertinent documents were preserved.
    4. Developed straight forward evidence in conjunction with claims, review the evidence received for completeness.
    5. Performed follow-ups to ensure that the requested is received for development actions.
    6. Catalog and analyzed information in Excel SpreadSheets for advanced reporting and tracking purposes.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Business Administration

Sr Administrative Assistant Resume

Summary : Lead and participate in office management activities to enhance human resources, department functions and institutional goals.

Skills : Management, MS-Office.

Description :

    1. Coordinated and initiate all travel requests for faculty and nursing staff to conferences locally, out of state and internationally (Concur).
    2. Provided administrative support for the Faculty/Mid-Level Providers yearly appraisal/evaluation process.
    3. Managed daily calendars, schedules appointments and coordinates meetings Maintains faculty curriculum vitae and NIH biosketches.
    4. Prepared and distributes meeting minutes Prepare and present PowerPoint presentations to staff. 
    5. Ensures that all documents are in compliance with the institution, division, and department guidelines and policies.
    6. Scheduled of the Departmental calendars for Absence, Inpatient, On-call and Support staff telephone schedule.
    7. Provided assistance to the Education Program, department administration, faculty, management team, trainees, and classified staff with department activities and special projects.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BE

Sr Administrative Assistant/Executive Resume

Headline : Equipped with excellent communication, organizational, and interpersonal skills, she is an ambitious, optimistic, and motivated individual ready to coordinate, lead, teach and learn.

Skills : Technical Skills, Management.

Description :

    1. Nominated and accepted a position for New Hire Employee Network Social Chair for Rockwell Collins. 
    2. Nominated and accepted a position for Rockwell Collins Leadership Association Membership Vice President Presented with the Silver Eagle Award.
    3. Implemented Administrative Information Sharing Sessions: Net-process improvement meetings. 
    4. Space planning organizer of SCP moves and tier moves Track mandatory course completion ensuring compliance prior to the deadline. 
    5. Coordinator for Richardson Training Event Planner for zone and Mission Systems Engineering Engineer of the Year Point of Contact for the facility. 
    6. Set up, reservations, dress rehearsals, and Engineering breakfast Concur Travel, Expense Reports, Work Orders, Space.
    7. Processed weekly Kronos timekeeping for the Lymphoma/Myeloma department.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Technology

Asst. Sr Administrative Assistant Resume

Objective : To secure a position with a stable organization, where can be a member of a team and utilize business experience and education to the fullest.

Skills : Transcribing From Dictation, Familiar With CPT/ICD-9 Coding.

Description :

    1. Supported VP of Urology Sales/Marketing and National Sales Director for Ditropan XL, Elmiron, and Testoderm TTS.
    2. Directed and supervised three department Administrative Assistants.
    3. Handled confidential documents Prepared organizational charts and PowerPoint presentations.
    4. Planned department activities and offsite events. Created travel itineraries for domestic and international flights.
    5. Established administrative procedures for workflow and filing system (electronic/paper), RIDS, organize moves and setup, incoming staff.
    6. Manage calendars for management, arrange business travel and reimbursements, support the KBC Task Team in all administrative duties.
    7. Created and implement a pre-proposal process to include needs and buy-off of all related departments.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Associate Sr Administrative Assistant Resume

Objective : Organized, detail oriented, and multi-functional individual committed to achieving higher goals; Seeking a position as Human Resources Generalist where can use experience to enhance an established working environment.

Skills : Management, MS-Office.

Description :

    1. Facilitated the logistics of forums, webinars, seminars, and training conducted by the organization Procure and maintain office supplies and equipment.
    2. Coordinated the day to day administrative work of an office which includes maintaining and identifying and solving issues of files.
    3. Created spreadsheets, charts, and reports, weekly audit reports.
    4. Prepared, edit, and submit, non-technical routine correspondence in own or Vice President's name in absence.
    5. Handled sensitive and important documentation; maintaining the confidentiality of all information.
    6. Responsible for performing administrative support, including, but not limited to: invoice processing through Oracle R12, data management.
    7. Drafted a corporate-approved Storage Contents Sheet which has been adopted by at least one other office.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science

Lead Sr Administrative Assistant Resume

Headline : Adding value to a people-oriented company, where organizational, analytical and administrative skills can be implemented to provide upmost quality service in the consulting, executive.

Skills : Technical Skills, MS-Excel.

Description :

    1. Coordinated the shift scheduling of office personnel and implemented training for new hires.
    2. Responsible for fielding telephone calls, directing visitors to appropriate departments, filing, and faxing necessary documents to third parties organizations.
    3. Direct-focus relationships with drivers and acknowledging their services and meeting their needs.
    4. Prepped agendas and making arrangements for staff meetings.
    5. Routinely supervised our electronic payment system, making the necessary corrections and manually sending any needed bills not transmitted.
    6. Created and maintained organizational charts for 8 departments with employees. 
    7. Managed and maintained all employee-related files, prepared and maintained salary spreadsheets.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelors Of Science

Sr Administrative Assistant II Resume

Headline : Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on which company prides itself.

Skills : Professional Skills, MS-Office.

Description :

    1. Provided Senior-level administrative support to the CIO, Director of Business Technology and various Senior BT Managers.
    2. Researched and completed foreign and domestic travel, obtaining visas and passports needs, and coordinating transportation needs. 
    3. Prepared business correspondence and sets up business meetings. Creates and compiles various reports for managers.
    4. Reviewed, codes and routes invoices for approvals utilizing Oracle/Parkview.
    5. Provided new hire set-up support, including office moves. Updates and verifies team lists and organization charts.
    6. Created BT requisitions and goods receipts utilizing Oracle Order departmental supplies Support BT events such as town halls.
    7. Planned, organize and prioritize own work on a daily basis to meet deadlines set by others within the team or department.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Certificate In Education

Sr Administrative Assistant/Representative Resume

Summary : To use human service, administrative, and customer service skills in a capacity that will promote growth within the agency/organization.

Skills : Management, MS-Excel.

Description :

    1. Managed cumulative academic records and financial accounts for students Manage payroll, insurance.
    2. Responsible for entering purchase requisitions while monitoring line item account balances.
    3. Worked with the District Transportation Department to provide transportation for students.
    4. Directed students in and out of district for records distribution and state reporting purposes.
    5. Created and distributes various data reports for the principal and 75 staff members based on individual requests.
    6. Accountable for meeting month-end deadlines concerning the reconciliation of financial reports.
    7. Responsible for coordinating registration processes at the beginning of every school year.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Business Administration

Sr Administrative Assistant/Analyst Resume

Headline : Highly qualified Sr Administrative Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment.

Skills : MS-Office, Risk Management.

Description :

    1. Provided support to the collection and settlement team, as applicable. Request hardship letters and financial statements for application to accounts.
    2. Corresponded with clients regarding additional funds requests to take advantage of settlement offers that may arise from various creditors.
    3. Corresponded with clients regarding an increase in their monthly payment to aid in the accumulation of funds for various settlement offers from creditors.
    4. Act as a liaison between the accounting department, the creditor and the client to ensure that the ACH Payment agreed.
    5. Send out the money orders, ACH transfers, and cashier's checks to creditors when a settlement has been reached.
    6. Contacted various law firms to request payment plan options for our clients on accounts that have gone into collections or legal status.
    7. Contacted creditors and collection agencies to request an extension of the client who missed a payment during an installment.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Diploma

Sr Administrative Assistant/Co-ordinator Resume

Summary : Building relationships that keep cross functional operations working smoothly. A resourceful taskmaster with an upbeat personality and highly developed interpersonal skills.

Skills : MS Note One, Access, SharePoint.

Description :

    1. Supported for Vice President, Corporate Research and the R & D team.
    2. Coordinated meetings/appointments, and arranging domestic & international travel.
    3. Composed and transcribed routine correspondence, emails, letters, and memos.
    4. Planned and coordinated all national, mid-year, and quarterly management meetings/events.
    5. Created organizational charts, reports, spreadsheets, presentations/departmental materials.
    6. Established office policies/procedures, and coordinated special projects & team activities.
    7. Expense reporting, ordering/maintaining supplies, and key point person for the team.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
A.A.S

Sr Administrative Assistant/Director Resume

Summary : Updating records, taking calls, managing schedules, maintaining office supplies, and handling correspondence.

Skills : MS-Office, Management.

Description :

    1. Administrative support to the AVP, Corporate HR Sr Directors' and their teams.
    2. Coordination of Outside Services meetings. Held the position as Sr Administrative Assistant with this company.
    3. General administrative duties, presentations, meeting coordination, travel, expenses, supplies.
    4. Maintained an escrow account, paying company bills, data entry, scheduling appointments, greeting clients, answering a multi-line phone system.
    5. Processed personal and company tax returns, running errands, maintaining supplies plus many more office duties.
    6. Generated EAP Utilization reports Travel, expense reports, budget maintenance for department Did all PowerPoint presentations.
    7. Maintained a specialized database with client company data and major account data.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Sr Administrative Assistant/Technician Resume

Objective : Strong attention to detail and organization; excellent grammatical skills for composing and editing correspondence and reports; ability to manage and expedite multiple projects/events.

Skills : Executive Assistant, Transcription, Travel Coordinator.

Description :

    1. Manage multiple calendars of top-level executives. Oversight of reconciliation of monthly purchase card statements for numerous VP's.
    2. Responsible for onboarding new employees through the Herbalife system, requesting all pertinent software, hardware, and applications.
    3. Responsible for assembling of data and creation of presentations for meetings and promotional purposes by VP.
    4. Compilation of data and submission of expense reports for various VP's, using Oracle systems.
    5. Coordination of travel arrangements for VP's, including ground, air and hotel accommodations, both domestic and international.
    6. Assisted in obtaining foreign VISA's for those traveling abroad.
    7. Streamlined office supply expenditures and distribution practices, resulting in substantial cost savings for the company and controlled consumption.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma