The role of an Administrative Associate is to undertake various administrative tasks of the company. The description is similar to that of an administrative assistant, but the focus is on such duties listed on the Administrative Associate Resume – dealing with financial operations, approving expenses and issuing payments, handling petty cash, dealing with payroll, ordering office supplies, making arrangements for business luncheons, taking up special projects of the company, making arrangements for conferences and meetings, handling confidential matters of the company, overseeing activities of others and teaching new hires office processes.
Candidates for this role should have multitasking capabilities and have knowledge of accounting and maths. Other desirable traits include – knowledge of spreadsheets and PowerPoint, familiarity with payroll and specifics of purchases or services; and the ability to work under minimum supervision. Most companies require those having a bachelor’s degree in business management or a related field.
Headline : A passionate, creative and positive team player who is driven to achieve the highest possible standards. Ready and prepared to get the job done, and have a proven ability and desire to work within a fast paced environment. An organize individual with customer service, administrative and leadership experience.
Skills : Microsoft Office (5 years), SAP (2 years), Microsoft Project (Less than 1 year)
Description :
Provided support to buyers for the corporate office Assisted buyers with filing, emails, and invoicing Primary point of contact for store deliveries and merchandise, completed damaged claims and return orders.
Update spreadsheets for buyers and create PO's Assisted in marketing initiatives such as brochure handouts and email collection Manager: Manage and trained more than 20 employees in a store Monitoring and reviewing store performance on a regular daily, weekly and monthly basis.
Handle customer questions, complains and issues Meet financial objectives by preparing an annual budget and scheduling expenditures Getting feedback and capturing data from customers.
Cash handling, make sure all registers and safe where balance at the end of the day Prepared cash deposit weekly Salesperson/Cashier: Using suggestive selling techniques to increase sales.
Carrying out re-merchandising, display, price markdowns duties. Operated cash register as and when necessary.
Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Served as the administrative support for the engineering and information technology industries. Presented powerpoint presentations.
Experience
5-7 Years
Level
Consultant
Education
Diploma
Administrative Associate II Resume
Summary : To secure a position with a progressive team where I can further my knowledge in general and learn new techniques, gain experience, which allows me to utilize past training experiences for future growth and development.
Skills : Quick-books, Event Logistics/Production, Communications, Document Development, Travel Coordination, Social Media & Marketing, Time Management, Inventory Management, SharePoint
Description :
Responsible for inputting employees' R&R (Leave) request, checking eligibility dates and obtaining the proper management signatures.
Handled emergency leaves, Lwop, and R&R (Leave) extension request.
Maintained all Timesheet record-keeping procedures without error.
Collected and recorded 700+ timesheets to included but not limited to Sub contractor works and Expat.
Accurately calculated and made weekly reports of a timesheet, Master Hour and Man Hour report, which consisted of the total hours worked for over 200 employees.
Checked employees' timesheet (time card: payroll purpose) for errors such as correct hour totals, correct site code, work break down structure (WBS), CLIN, site code, and over time comments before submitting to payroll.
Maintain Transportation Movement Request (TMR) on a daily basis and updated the Situation report (Sit-Rep) Updated TTM database consisted of 800+ personnel to include but not limited to Truck drivers, Admins, Trans coordinators, Managers, supervisors, and etc.
Experience
7-10 Years
Level
Management
Education
Diploma
Administrative Associate Central Resume
Objective : Looking for a position where my customer service experience will be utilized with a growing company to achieve organizational goal; to succeed in an environment of growth and excellence and which provides satisfaction and self-development.
Assisted with setting up different medical appointments.
Helped out around the office with cleaning, organizing and filing different papers.
Ran errands for whatever needed done for the office.
Campus Involvement Served on the Dining Services food committee.
Served on the Hiring committee for Residence Life and Housing Area Coordinator for two years.
Helped revamp the Residence Life and Housing programming model for the department.
Served on the planning committee for the Red Carpet Gala.
Experience
2-5 Years
Level
Executive
Education
BA
Administrative Associate III Resume
Summary : Experienced professional support in fast-paced environments. Recognized for computer skills, meeting coordination, international and domestic travel arrangements, processing expense reports, and handling special projects.
Reviewed and approved applications, tenant certifications, and lease information for affordable housing program eligibility and accuracy.
Coordinated property data and research historical and current financial trends, operating expenses, and market information.
Maintained and updated new applicant and tenant information. Scheduled interviews for applicants and tenants.
Assisted in the preparation and production of daily and weekly reports, resident communications, market surveys, department reports, and statistical data.
Handled monthly mailings for both annual tenant and initial applicant packets.
Provided receptionist duties and telephone customer service.
Effectively implemented the wastewater employee certification licensing database.
Experience
10+ Years
Level
Senior
Education
BS in Business Administration
Business Administrative Associate Resume
Headline : Administrative Associate is responsible for providing support to the office manager and the front desk staff. This includes creating and maintaining a clean, safe, and organized work environment; maintaining records; and assisting with other tasks as needed.
Skills : Word (5 years), Outlook (5 years), Apple Pages (1 year), Power Point (1 year), Keynote (1 year), Excel (1 year)
Description :
Provided 100% Administrative support to the President and Staff of the Benefits Claim Handling Unit.
Synchronized well timed assignments and collaboration for the entire staff.
Responded effectively to client and vendor inquiries, scheduled appointments, and made travel arrangements specifically for the department President.
Supervised the procurement and inventory process for the office supplies and equipment with accuracy and within the budget annually.
Implemented compliance procedure to reduce cost of ordering supplies which resulted in reporting below budget monthly to external audit attorneys.
Managed the process of invoices and bills that ensured timely and precise payments according to the customer terms.
Implemented the process of medical claims submitted by attorneys for profitability and suitability.
Experience
5-7 Years
Level
Consultant
Education
Business Administration
HR Administrative Associate Resume
Objective : Administrative Associate is responsible for the administrative duties of the company. This may include scheduling and managing all internal and external correspondence, filing and reviewing documents, assisting with travel arrangements, scheduling meetings, and other administrative tasks.
Assisted the Supervisor of Educational Support Personnel; provided customer service by answering questions regarding policies and procedures; directed to the appropriate as necessary.
Administered human resources policies, procedures and guidelines relating to all phases of human resources activities for non-certified personnel; interpreted written labor agreements.
Coordinated interviews, background checks and pre-employment drug screens; prepared materials for new hire orientation; completed employment verifications.
Coordinated state-mandated random drug testing program and post-offer physical examinations for specific employee groups.
Researched payroll problems and submitted adjustment(s) as needed; audited employee records for correctness and reconciled discrepancies.
Assisted in the response to unemployment claims; assisted legal counsel with research for EEOC charges and arbitration hearings.
Created and distributed job openings on a weekly basis; collected and managed applications and resumes.
Experience
2-5 Years
Level
Executive
Education
AS in Accounting
Administrative Associate II Resume
Summary : A dynamic, highly-experienced and participative Administrative Support professional experienced working in a fast-paced environment; with strong organizational, technical and interpersonal skills. Very creative, resourceful, flexible, and able to adapt to changing priorities and maintain a positive attitude and strong work ethic.
Skills : Power point, Quark Xpress, Microsoft Excel, Adobe Photoshop, Spreadsheets, Windows 8, Publisher
Description :
Performed administrative and secretarial support functions including typing, word processing, filing and data entry.
Researched and acquired list for direct mail efforts and worked with mail houses to complete mailings to targeted market segments in an efficient and timely manner.
Performed inventory control functions including: order entry, shipping, receiving, and tracking of incoming/outgoing inventory.
Implemented the DHL Smart Global Mailing automated inventory stock system to replenish, retrieve, store and ship products worldwide.
Interacted with external customers and/or internal departments to manage and update existing customer account profiles in the customer database to ensure accurate pricing, bill to and ship to information and appropriated group codes were assigned.
Generated quarterly source reports and assisted managers with special projects as needed.
Received incoming customer request/suppressions and log required information in Access database system.
Experience
7-10 Years
Level
Management
Education
Organizational Management
Accounting/Administrative Associate Resume
Objective : Hardworking non traditional college student with a degree in English. Hard worker who is dedicated and a strong team player. Who is willing to work with others to advance and develop new skills. Have a variety of skills and job experiences that will prove to be extremely vital to any companies continued success.
Skills : Microsoft Office; Windows, Word, Excel, Access (6 years), Medisoft (1 year)
Description :
Communicated effectively with the Corporate Service Center to ensure accurate processing of orders.
Communicated all vital account information to clients relative to our customers' shipping/routing guides, preferred carriers, and policy changes.
Generated and executed legal binding contracts for all retailers.
Prepared and participated in client self-audits with Account Executives.
Resolved issues with clients check drafts in a timely and accurate manner and maintain check log accurately.
Organized and filed client correspondence, contracts, bill backs and deductions and achieve client expectations in management and processing claims and deductions.
Maintained Client Open Deductions in 90 days or less according to the Company standards.
Experience
2-5 Years
Level
Executive
Education
Information Technology
Payroll Administrative Associate Resume
Summary : To obtain a position that will result in effectively contributing to the growth of your organization. My dedication to expand my knowledge will allow me the opportunity to offer my experience in exchange for your company's success. Processional Experience.
Skills : Invoice management and financial reporting.
Description :
Responsible for the accurate and timely preparation, verification, calculation, and processing of payroll tax data entry and adjustment activity for salaried and hourly employees.
Interact with various internal and external contacts to update or correct tax data entered into the Unified Personnel Payroll Services System (UPPS), and prepare to adjust entries as necessary.
Key Contributions: Utilize UPPS to process and analyze tax entries for stock options and weekly error reports.
Maintain files of supporting documentation in regard to stock options entries.
Audit reports for accuracy, review for approval, and process as necessary to ensure proper taxation.
Maintain W2 hotline by responding to employee calls by correctly answering or facilitating W2 inquiries, providing copies or W2's as requested, as well as collection and remittance for a deposit of W2 reprint fees.
Process payroll adjustments, such as excessive or incorrect taxes withheld.
Experience
10+ Years
Level
Senior
Education
Degree
Interim Administrative Associate Resume
Headline : Results-oriented, technically skilled clerical professional with many years of experience providing a wide-range of support in the government and private sector for office clerical procedures, office automated projects, data entry, data and records management, and customers. I am currently advancing my clerical skills through the pursuit of a Microsoft Excel Specialist certification.
Skills : MS Office Suite (Intermediate)
Description :
Worked as part of the Profiling Team in support of the Office of Information Services to provide secure, confidential information storage for the Nuclear Regulatory Commission.
Compiled, organized, retrieved and maintained secure federal documentation and digital data, including correspondence, technical instructions, legal records, contracts, and basic statistical reports.
Disseminated data and files to appropriate staff. Verified government files and records to ensure accuracy, completeness, and adherence to a prescribed format.
Consistently met daily goals of 60 documents daily with high accuracy.
Utilized solid computer skills in the preparation of documents and data, including the utilization of Excel, Word, and Outlook.
Proven ability to maintain large amounts of data and documents efficiently.
Prepared financial authorizations, tracked expenditure against obligations, and performed contract management tasks.
Experience
5-7 Years
Level
Consultant
Education
BA
Administrative Associate II Resume
Headline : Proactively troubleshooting and applying the principles of time management o As the Seminar Series Coordinator worked to ensure the smooth entrance of international and domestic research professionals into Pfizer for talks and speeches. o Worked to build a Website for Vaccines Research with a focus on global communication amongst scientists with Pfizer Research o Wrote for Pfizer Global Newsletter as a Journalist/Correspondent for Vaccines Research and the Seminar Series.
Skills : A+ Certification Through MCI (2 years), Notary Public (Less than 1 year)
Description :
Supported the Human Resources Manager as liaison for 250 store associates and managers.
Handled recruitment, selection & on-boarding for new hires, including data entry into HR systems.
Coordinated distribution of in-coming corporate communication.
Advised staff members on benefits and administrative procedures.
Ensured that training materials were up to-date and available in all departments.
Scheduled staffing for weekend & special promotions and sales events.
Performed daily & monthly cash flow balances, managed store cash vault, replenished registers' cash reserves.
Experience
5-7 Years
Level
Consultant
Education
Human Rights
Administrative Associate I Resume
Objective : Administrative Associate is responsible for the daily operations of the company, including accounting, finance, HR, and human resources. Ensuring the company’s tax returns are filed correctly and timely according to IRS regulations.
Skills : Microsoft Office (10+ Years), Payroll (10+ Years)
Description :
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
Answer telephones, direct calls, and take messages.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Compute, record, and proofread data and other information, such as records or reports.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
Experience
0-2 Years
Level
Junior
Education
Associate of Science
Customer Service/Administrative Associate Resume
Summary : Reflecting upon my strengths, Able to accomplish any task given me, learning the task on my own if no assistance is offered. If problems arise with the task given, I seek the answers I need to complete the task. Speed and accuracy are extremely important to me. Although I strive for perfection I am also understanding of others. My relational skills are excellent and I get along well with all types of people. I am willing to train and consider myself a self-motivated, extremely fast learner.
Skills : Customer Service (10+ years)
Description :
Provided exceptional customer service to all our clients.
Assisted clients in all travel arrangements including flight, car rentals and lodging.
Answered and directed calls, faxes, emails and correspondence daily.
Coordinated employee trainings and organized holiday staff events.
Organized and set up all conference rooms for meetings, trainings, and interviews.
Responsible for filing convention listings, promotions, billing and transactions.
Enter facility requests, order office supplies, call in all service and alarm requests to ensure a safe, organized and productive work environment.
Experience
10+ Years
Level
Senior
Education
Diploma
Medical Administrative Associate Resume
Objective : Searching for a job opportunity as an employee of a well-reputed organization, where I can serve to the essential needs and requirements of clients and staff, and utilize my professional skills and abilities to the fullest of their potential.
Skills : Microsoft Office (10+ years)
Description :
Directly supported CEO in managing operation workflow.
Managed insurance records, patient charts and company files using Microsoft Office.
Performed regular telephone contact with providers to discuss status of billing and reimbursement process to ensure account resolution.
Prepared folders and maintained records of newly admitted patients.
Updated patient accounts and information on a daily basis.
Created databases and spreadsheets to improve inventory management and reporting accuracy.
Excelled within deadline-intensive environment, ensuring accurate and on-time completion of all projects.
Experience
2-5 Years
Level
Executive
Education
Degree
Business Administrative Associate Resume
Objective : To obtain an Administrative Associate position and utilize my experience and skills for the successful completion of each job task.
Skills : Microsoft Office Word and Powerpoint Certification (2 years)
Description :
File and retrieve corporate documents, records, and reports.
Created PowerPoint presentations used for business development.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Quickly responded to crisis situations when severe mental health and behavioral issues arose.
Organized treatment projects that focused on problem solving skills and creative thinking.
Experience
2-5 Years
Level
Executive
Education
BS in Electrical Engineering
Administrative Associate Resume
Headline : Seeking a challenging opportunity to challenge my leadership skills, Self-motivated, attention to detail, adaptability, work ethics and ability to work well with people which allows me to grow personally and professionally. Staying in Virginia right now but I'm moving back to Troutman NC this weekend. So please disregard my address for Virginia.
Skills : Administrative Assistant (10+ Years)
Description :
Accomplishments Disaster management plan and organization of the new center, Hazmat training, and on-call duties, reorganization of contracts including maintenance and equipment, flow charts for all disaster plans, Burn conference powerpoint programs and organization.
Financial reporting, Initiate and track personnel action and PDQ forms.
Manage and coordinate relocations, renovations, and new building projects. Handled 10 departments issues and purchases.
Consultant and contact for all new building projects and maintenance issues and environmental issues in the hospital for the Nursing Director of Emergency Medicine, Critical Care, Psych, Spain Rehab, and ORs.
Skills Used Computer Phone Customer Service Fax Calendar Control Personnel Duties Contract Duties Budget Control & Reporting.
Coordinated administrative activities such as lab meeting set-up and schedule.
Requested facilities and it work orders and troubleshooting office equipment issues.
Experience
5-7 Years
Level
Consultant
Education
HSD
Administrative Associate Central Resume
Summary : Administrative Support/Office Manager position utilizing over 25 years of combined executive, administrative and clerical experience in database management, Microsoft Office suite, accounting software and organizational skills.
Skills : Phone Systems, prepared invoices for materials and set up transport for shipping.
Description :
Provided confidential administrative support to the Senior Executive and top management associates.
Responsible for calculating and reporting payroll for office personnel, 10 hourly employees and eight subcontractors.
Created new forms to provide error-free payroll reporting from field employees using Excel spreadsheets.
Assisted in keeping the Master Project Schedule updated and distributed weekly to field personnel to assure appropriate materials were used for each project. Maintained all office files.
Constant Nextel interaction with on-site superintendents of several large building companies such as Westminster, MI Homes, Beazer, and Anderson Homes.
Kept a log of repair and schedule updates and reported them to our Field Supervisor on a daily basis.
Completes goals and projects in accordance with stipulated deadlines and measurements.
Experience
7-10 Years
Level
Management
Education
Diploma
Administrative Associate Resume
Headline : Successful, driven, fast learning professional with 8 + years' experience working for businesses. Specializing in analyzing and synchronizing current systems to be more effective. Academic and experiential knowledge in management practices, collegiate processes and software, policy, professional development, customer relations and cost saving measures.
Skills : sap (2 years), Excel (9 years), outlook (10+ years), Powerpoint (10+ years), Word (10+ years), CRM (10+ years)
Description :
Provides administrative support for human resource functions to include processing and completing staff personnel actions for E&G, C&G, and auxiliary funded positions.
Completes termination paperwork and separation checklists.
Reviews Cost Center Reports for accuracy Maintains the database of all active appointments for Chemistry & Biochemistry employees.
Works with budget coordinator to verify the Payroll Active Appointment report to ensure employees are paid correctly.
Time and leave coordinator for Chemistry & Biochemistry Department.
Ensures that effort reporting within the OMNI system proceeds according to schedule established by the University.
Assists employees and supervisors in resolving discrepancies.
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