Temporary Administrative Assistant Resume Samples

Description :

1. Schedules field and shelter rental for city-sponsored activities and programs, co-sponsored groups and the public.
2. Works with School Administration, and Public Works staff to ensure that fields are prepared, maintained, and scheduled appropriately for sports' requirements.
3. Works with parks and recreation and public works staff to ensure that work orders are processed and completed for general maintenance. 
4. Maintains an inventory of office and building supplies to support facility rental and reservations program.
5. Works closely with departmental personnel and other city departments to schedule programs at the sites and adjust regularly to accommodate special events as needed.
6. Routes incoming Parks and Recreation telephone calls.
7. Ascertains nature of the contact, provides information related to Division policies, and practices.
8. Handles phone calls and directs visitors, and also maintains inventories of and distributes office supplies.

Experience

2-5 Years

Level

Junior

Education

BBM

Description :

1. Perform multiple duties as a Classroom Assistant while attending to 4 and 5-year-old children.
2. Making sure the children are always prepared for each individual or group activity while carefully monitoring behaviors.
3. Assist with teaching the alphabet, math, reading, and learning games.
4. Also assist with filing, answering the phone, recess, snacks, lunch, parties, putting together homework packets, typing behavior logs and weekly newsletters for each student.
5. Make sure the classroom is clean and always sanitized to keep the children safe and from getting sick.
6. Often collaborating with the lead teacher to come up with different ideas we can use to make the classroom more effective so the children can have a better learning experience.
7. Temporarily worked as an Administrative Assistant during summer school.

Experience

7-10 Years

Level

Management

Education

BS

Description :

1. Greet the public and guests, maintain calendars and sign-in sheets, maintain spreadsheets and databases, back-up and assist other clerical staff and co-workers.
2. Orients and trained lower-level clerical staff, co-workers, and volunteers coordinate and supervise volunteers and interns.
3. Provide general clerical support to Office, Thrift Store, Pantry and Kitchen Operations.
4. Incumbents generally type sort, process, maintain and file departmental correspondence, documents, and forms, records, and materials.
5. Receive and record cash or check payments donations by maintaining up to date files and reports.
6. Oversee in-take process, donations record keeping, volunteer coordination, meals count, pantry distribution and general activities operations.
7. Operate general office equipment including copy machines, scanners, computers, printers, and related equipment.
8. Assisted with special projects and assignments as needed.

Experience

2-5 Years

Level

Junior

Education

Associate

Description :

1. Using specialized internal computer software to input and book jobs.
2. Tracking emails and collecting details needed to fulfill a job to ensure a successful delivery or collection of goods for customers throughout the region.
3. Giving drivers and Hauliers clear temperature readings or unique instructions dependent upon the goods.
4. Making ferry and train bookings for drivers and sending them the details.
5. Transition to a working environment from A-Level.
6. Learning communication skills within a business, team environment and interface with customers and suppliers.
7. Good level of personal organization and planning required to maintain the workload and timescales to be met on a daily/weekly basis. 
8. Executive administrative support for the director of human resources with us cellular.

Experience

0-2 Years

Level

Entry Level

Education

BA

Description :

1. Navigated PCMX System and reconciled statements of past due accounts.
2. Called Foreman every day to verify production at each Jobsite and entered it into an Excel Spreadsheet.
3. Created professional data books containing geotechnical designs, Specs, and important contracts signed and dated.
4. Answered multi-line phone system and spoke directly with some of our biggest clients.
5. Coded, Filed, Entered, and attached invoices to shipping tickets from the foreman.
6. Oversaw that checks were attached to appropriate invoices and then mailed out on deadline.
7. Assessed $22 million worth of equipment and tracked the hours weekly on an Excel Spreadsheet, meanwhile calling job sites to locate any missing equipment.
8. Sorted mail and directed checks as well as important documents to the owner and his accountant.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Provide information to members concerning course selection and registration.
2. Assists Program Manager with a program supporting documentation.
3. Maintain accurate up to date records on all members as assigned.
4. Responsible for data collection, input, and reporting processes and procedures for tracking the progress of members, including rates of attendance, graduation, and attrition.
5. Track student training and employment status; provide post-placement follow-up including licensing and job upgrade information on students.
6. Problem solves around member issues and challenging case-management situations.
7. Prepare, record, check over and proofread correspondences, invoices, presentations, brochures, publications, reports, and relevant materials.

Experience

0-2 Years

Level

Entry Level

Education

MS

Description :

1. Advanced status as an in-demand temporary worker for employment agencies throughout the county specializing in long-term assignments for major companies.
2. Ability to quickly learn organizational processes, workflows, policies, and procedures of various companies.
3. Answered telephones and assisted within high volume deadline-driven setting.
4. Prepared, edited correspondence and effectively communicated orally and in writing.
5. Managed, obtained and evaluated all relevant information.
6. Kept records of interactions and transactions of customers/clients.
7. Worked with special software to add part numbers into the system and to complete other miscellaneous clerical work.
8. Maintain inventory of office supplies and ensure that low supplies are ordered in time.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Provided clerical assistance to the HR Director and staff during City employee sign-up for benefits.
2. Processed enrollment forms, assisted employees with details.
3. Processed employment applications during summer hiring events.
4. Prepared background checks and fingerprinting verification forms.
5. Entered applications into the database for further evaluation.
6. Assignment extended based on the caliber of work performed.
7. Assisted with formatting a PowerPoint presentation with text from a video training presentation.
8. Processing, spreadsheet, database, and presentation software such as powerpoint.
9. Scheduled meetings and conference calls, and distribute incoming faxes and mail.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Received and route documents, forms, and memos from Administrative Officer.
2. Prepare and maintain the IT check request log.
3. Performed administrative and office support activities for multiple supervisors/directors.
4. Screened visitors and callers determine their needs, establish priority, and route to appropriate staff or supervisor for attention.
5. Maintain a tracking system to ensure follow-up.
6. Handled special administrative projects, as well as overflow work from department and executive assistants.
7. Assisted Administrative officer with all HR related documents, applications as needed.
8. Enter data and verify the accuracy of all information in the database.

Experience

0-2 Years

Level

Entry Level

Education

GS

Description :

1. Entered numerical data into databases in a timely and accurate manner.
2. Scanned documentation and entered into the database.
3. Obtained scanned records and uploaded them into the database.
4. Produced monthly reports using advanced Excel spreadsheet functions.
5. Organized forms, made photocopies, filed records, and prepare correspondence and reports.
6. Added new material to file records and created new records.
7. Reviewed and updated client correspondence files and scheduling database.
8. Outlined the appropriate process and procedures necessary to fulfill and complete inquiries.

Experience

2-5 Years

Level

Junior

Education

CJ

Description :

1. Managed calendar, prepared a schedule and prioritized meeting requests for the Director of Neonatology.
2. Ensured Director was appropriately prepared for daily activities.
3. Coordinated and prepared materials for meetings.
4. Prepared charts and graphs for reports and presentations.
5. Reviewed incoming correspondence and identified items of special interest.
6. Routinely screened items that could be immediately handled and prepared appropriate responses.
7. Based on a knowledge of the Director's views, composed, edited and typed correspondence under minimal guidance.
8. Worked with special software to add part numbers into the system and to complete other miscellaneous clerical work.

Experience

5-7 Years

Level

Executive

Education

Associates

Description :

1. Greeted walk-in clients and educated them briefly on current assistance programs.
2. Answered incoming phone calls and managed switchboard.
3. Created documents, forms, and correspondences as needed.
4. Attended weekly meetings to stay abreast of professional developments and compiled meeting minutes.
5. Entered data into internal computer management system.
6. Provided training on office equipment and internal tracking systems when needed.
7. Maintained van schedule for client transportation.
8. Verification and management of sensitive information such as insurance policy numbers and social security information.

Experience

0-2 Years

Level

Management

Education

Medical