Roles And Responsibilities
The career of an Administrative Personal Assistant varies with the sector he is working in. Nonetheless, the nature of the job remains the same i.e. administrative support. An Administrative Personal Assistant is considered the right hand of his employer and can include everything from taking calls to project and event management.
- Monitoring a reporting manager’s email and responding if required.
- Preparing communications on behalf of a manager.
- Answering phone calls.
- Organizing travel and itineraries.
- Organizing and planning meetings.
- Taking notes and writing minutes during meetings.
- Conducting or preparing any research that the reporting manager may require.
Education & Skills
In addition to meeting the required qualifications, an Administrative Personal Assistant cover letter should include the following skills:
- Excellent verbal and written communication skills.
- Exceptional interpersonal skills.
- Ability to work with computers as well as proficiency in MS office.
- Strong organizational and management skills.
- Good at multitasking and adapting.
Successful cover letters for an Administrative Personal Assistant often mention the following qualifications:
- A High School graduate degree would suffice or Bachelor’s degree in business administration or a relevant field.
Dear Mr./Ms.,
It gives me immense pleasure to apply for the position of Administrative Personal Assistant at your esteemed company. I believe my skill set and experience make me a perfect candidate for this job.
[XXX Company] is a renowned company in the field of IT/ ITES Services and Business Consulting. The services provided by [XXX Company] are highly spoken of by their customers. The mission and vision of [XXX Company] are what attracted me towards it and it would be a privilege to work for such an esteemed company.
I have been working with [YYY Company] as a Personal Assistant for the Chairman for the past year and a half. During this period, apart from understanding, learning, and carrying out all the duties and responsibilities expected by me, I also gained sufficient knowledge of the industry and its practices.
My day to day activities include:
- Acting as the first point of contact and managing correspondence.
- Scheduling, organizing, and arranging meetings, appointments, conferences, and events.
- Booking and arranging travel and accommodation.
- Taking notes and managing diary as and when needed
- Taking care of the mail and courier services on behalf of the Chairman.
- Ordering and managing office supplies.
I have a good command over computers apart from being well versed with MS Office and other standard software packages. My interpersonal and communication skills are on par. I am also flexible and adapt quickly to change.
If given a chance, I can prove to be a valuable asset to your company. I look forward to hearing from you soon. Thank you for your time.
Sincerely,
[Your Name]
