Administrative Personal Assistant Resume Samples

Administrative Personal Assistant assists or typically carries out administrative work on behalf of administrative department; the work tasks for an Administrative PA typically include some tasks like – dealing with correspondence, handling requests, devising office filing system, supervising and assisting day to day administrative activities, making travel schedules, submitting information for budgeting, scheduling expenditures, monitoring costs, analyzing variances and maintaining a safe and secure environment.

Administrative personal Assistant Resume Sample depicts candidate with analytical thinking, multi-tasking ability, discretion, Confidentiality with leadership skills are proven to be the best Administrative personal Assistants. Even though it is not mandatory to have a Bachelors degree for seeking this job post, employers recruit candidates who possess a Bachelors degree in any field.

Administrative / Personal Assistant (Finance) Resume

Summary : Dedicated and technically skilled Administrative /Personal Assistant with 8 years of experience in the Finance domain, possessing versatile administrative support offering a broad background of advanced administrative and operational abilities. Possess outstanding computer skills in MS Word, Excel, PowerPoint, database management, and many other applications/systems

Skills : Office Organization & Organizational Management, MS Suite Apps, Administration, Business Communications, Critical Analysis, Records & Database Management, Leadership & Supervision, Team Player, Customer Service, Project Management, Billing & Coding.

Description :

  • Provided general administrative support to the President and two Senior level executives.
  • Handled telephone coverage including screening calls and interacting with all staff levels.
  • Managed several extensive and frequently changing calendars and coordinated all aspects of appointments.
  • Managed all business and personal expense record keeping and submission to the accounting department and family office for five different people.
  • Coordinated with personal staff and staff at other family homes to manage any potential conflicts between work and personal commitments.
  • Maintained online filing system of meeting notes, tracking projects and important documents.
  • Compiled weekly research materials that were distributed to senior investment staff.
  • Arranged all travel plans for both business and personal trips both domestic and international (commercial and private travel) including hotel reservations with special requests/preferences, car reservations, passport renewal and visa applications, cash and currency requests and providing complete itineraries.
  • Handled all tech requests/troubleshooting: Outlook, Gmail, Laptops, iPads, and iPhones.
  • Maintained stock of office and tech supplies for the office and residence.
  • Liaison between contractors, office/domestic staff, trainers, various property managers, and drivers.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BA

Administrative/Personal Assistant (Hospitality) Resume

Objective : An energetic and loyal Administrative and Personal Assistant, with 5 years of experience in the Hospitality domain, experienced in efficiently scheduling business tasks and appointments, improving processes and supervising staff. A "can-do" attitude that positively impacts those around her. Displays consistent professionalism.

Skills : Excel, Outlook, PowerPoint, Visio, Word, Notary Public

Description :

  • Providing high-level administrative support to the CEO, Executive Vice President, General Counsel and Chief of staff.
  • Scheduling and coordinating the calendar management including meetings, webinars and conference calls (domestic and international) using Outlook 2013.
  • Coordinating detailed corporate and personal domestic travel and accommodations.
  • Preparing and completing expense reports as well as managing outsourced legal fees among various entities.
  • Responsible for the maintenance of 180 corporate entities including formations, dissolutions, state registrations, withdrawals, statutory filings and maintaining sensitive officer and director information by the entity.
  • Building and maintaining organizational charts Visio for new deals and structure changes.
  • Drafting and preparing closing documents for the purchase and sale of hotels.
  • Processing and supervising over 100 liquor renewals yearly, including payment and processing of state, city and county renewals.
  • Responsible for the submission of franchise applications and amendments.
  • Transferring liquor, business, hotel and sale permits for 50 hotels into new corporate entities.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Entry Level
Education
Education
BA


Administrative/Personal Assistant (Temp) Resume

Objective : Committed and motivated Administrative/Personal Assistant with 5 years of experience in the Manufacturing domain, exceptional customer service, and decision-making skills. Strong work ethic, professional demeanor, and great initiative.

Skills : Microsoft Office Suite, SPSS Statistics Program, 60 WPM

Description :

  • Organizing special dates and deadlines for each engineering supplier in Excel. Highlighting the specific line and pasted it into an email to send to each individual supplier.
  • Excel was the most efficient way to keep track of correspondence in the notes section and which suppliers were the highest priority.
  • Managing appointment schedule and initiated follow-up calls/reminders to the clients.
  • Managing daily telephone calls and updating detailed information into the client database (e.g., recording service provided, appointment length and all other personal information).
  • Organizing and maintaining filing systems and filing archiving processes calls.
  • Assisting the HR department with accounting-related duties, payroll and expense reports.
  • Resolved customer dissatisfaction and communicated with department supervisors and managers to reassure customers needs were achieved.
  • Developed the following skills: performance integrity and accuracy, time-management, multi-tasking, typing, clerical, administrative, planning, problem-solving, verbal and written communication, and customer service skills.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BA

Administrative Personal Assistant (Retail) Resume

Objective : Highly skilled Administrative Assistant with over 1.5 years of experience in a fast-paced office providing supportive services in all office operations. Able to multi-task and effectively solve problems in a professional manner. Maintain confidential information and work independen- tly with no supervision or instruction on routine matters.

Skills : Marketing Research, Creative Direction, Administrative Assistant, Administrative Support, Human Resources, Photoshop, Illustrator, Word, Powerpoint, Excel, Organizational, Sales

Description :

  • Monitored social media platforms for Instagram, Facebook, and the Website.
  • Coordinated travel itineraries for domestic trips which included plane fare, shipments, etc.
  • Provided administrative support including management of mail, phone calls, filing, etc.
  • Maintained corporate records as directed in conjunction with the projects of the owner.
  • Provided executive-level support including greeting visitors, hosting meetings, execution of the owner personal tasks, maintaining confidentiality, etc.
  • Created and updated time & action calendar for production with the time frame, events, and due dates.
  • Assisted in hiring employees through an interview process resume, portfolio, and other work at hand.
  • Merchandised the floor layout plan and product line for PGA Merchandise Show- Orlando and New York Capsule Show.
  • Worked on cads sketches for the line sheet using Adobe Illustrator and Photoshop.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Fresher
Education
Education
BS


Administrative Personal Assistant Resume

Summary : Administrative/Personal Assistant with 8 years of combined experience in the Food and Finance domains. Strong logical and analytical reasoning ability, extremely well-organized and efficient, quickly learns procedures and methods. Managerial and training experience. Capable of handling multiple projects concurrently, Excellent customer service skills Proficient in Microsoft Word and QuickBooks.

Skills : Genesis/EnCompass, E-Pass, Citrix, LPM, Calyx Point, TMO (Mocha), LQP, Knowledge Of Loan Prospector (LP), Desktop Underwriting (DU), Desktop Originator (DO). Factual Data, Geotrac, AS400, Typing, Ten Key / By Touch, Customer Service, Billing, Collections, Microsoft Office, Internet

Description :

  • Scheduled, arranged, and coordinated the daily appointments and workflow to maximize product output and company success.
  • Took initiative in managers absence, assured discreet handling of all business for safety and confidentiality of owner and business.
  • Handled all inquiries within my capacity including Inventory Control and Quality Assurance.
  • Arranged meeting facilities and travel to ensure financial and personal availability of management/owner.
  • Handled administrative detail for all projects in accordance with the owner standards.
  • Answered telephones and transferred to the appropriate staff member, monitored and assisted with maintenance of the organization website.
  • Opened, sorted and distributed the incoming correspondence, including faxes and email.
  • Performed general clerical duties to include, but not limited to, bookkeeping, copying, faxing.
  • Handled large amounts of cash on a daily basis to maintain company financial reports.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
College

Administrative Personal Assistant (Healthcare) Resume

Objective : Administrative Personal Assistant with 2 years of experience in the Healthcare domain is seeking to obtain a long-term career in the retail industry where I can maintain my ability and desire to demonstrate my customer service, retail, people friendly and administrative skills.

Skills : Microsoft Office, Customer Relations, Filing, Communications , Computer, Data Entry

Description :

  • Provided administrative support to departmental personnel including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing consequences.
  • Coordinated, confirmed and tracked the employee travel or lodging arrangements.
  • Made travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals.
  • Copied, typed, sent/received and distributed emails, sorted, distributed and responded to the mail, sent certified mail, screened calls, greeted visitors, answered phones, set up and maintained file system, inter-office mail, overnight mail, frequently check out box and process work, etc.
  • Researched and compiled reports, proposals, and presentation materials.
  • Answered and screened needed executive level calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual.
  • Planned, coordinated and participate as directed in meetings and other off-site meetings.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Fresher
Education
Education
College

Senior Administrative Personal Assistant Resume

Summary : Senior Administrative Personal Assistant with 10 years of experience is seeking to secure a position in which my experience and personal abilities will allow for growth in administrative, clerical, and data processing.

Skills : Bi-lingual In Spanish. Proficient In Microsoft Office. Adept At Coordinating Projects And Events. Superior Attention To Detail, Calm Under Pressure, Proactive And Confident. Computer Literate And Internet Savvy. Results-oriented, Hard Working And Dedicated To Making A Positive Contribution At Individual And Team Level. A Thorough Understanding And Aptitude At Dealing With People From Diverse Range Of Backgrounds And Cultures.

Description :

  • Providing administrative support for Chief Executive Officer/ Chairman of the company, and serving as a personal assistant.
  • Managing incoming and outgoing correspondence, including mail, email, and faxes.
  • Screening telephone calls and inquiries and directing them as appropriate in a friendly and professional manner.
  • Organizing personal and professional calendars and supply reminders of upcoming meetings and events.
  • Executing all event planning and coordination for meetings, conferences, and business dinners.
  • Managing and updating company websites and social media sites to provide the highest level of visibility.
  • Providing information and guidance for visiting business associates to facilitate a pleasant visiting experience.
  • Instituting transition of manual filing system to the computerized database, thereby increasing overall productivity.
  • Coordinating domestic and international travel, including transportation, and creating complex travel itineraries.
  • Set up and update projects and client information in CRM and assist with ongoing maintenance.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BA

Administrative/Personal Assistant (Manufacturing) Resume

Summary : Seasoned Administrative/Personal Assistant with 19 years of experience in the Manufacturing domain with expertise in personal accounting, personal insurance, and event planning with work experience as a receptionist, administrative assistant, and personal assistant. Experienced gatekeeper with a strong record of dependability, discretion, judgment, and diplomacy with excellent interpersonal skills

Skills : Word, Outlook, Internet Explorer And Quickbooks, Time Management, Critical Thinking

Description :

  • Handled incoming/outgoing mail, e-mail, and faxes noted necessary follow-through.
  • Prepared all domestic/international FedEx/UPS shipments, arrange deliveries/pick-ups.
  • Responsible for inventory and ordering of office and break room supplies.
  • Assisted the sales and shipping departments with meeting the delivery dates.
  • Authorized approval of sales based on clients credit limit and payment terms.
  • Kept track of all customer returns/exchanges, proof of deliveries, proper credits.
  • Made collection calls to delinquent customers and those who have gone beyond their credit limit.
  • Managed all correspondence via mail, e-mail, phone or fax with A/R customers.
  • Coordinated/communicated with selling/listing agents, inspectors, closing attorneys, vendors, etc.
  • Maintained full responsibility for credit card and cash purchases, kept detailed records and receipts.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
BS

Junior Administrative/Personal Assistant Resume

Objective : Junior Administrative/ Personal Assistant with 3 years of experience is seeking to obtain a position in customer service or warehouse, utilizing strong organizational and inventory control skills to help enhance the efficiency of operations.

Skills : Client Relations, Customer Service, Marketing, Receptionist, Retail Sales

Description :

  • Assisting the photographer on location with the setup and tear down making shoots more efficient, so the client gets the most out of the photographers time.
  • Handling inbound and outbound calls in a courteous and professional manner.
  • Directing the clients in the right direction based on their individual needs.
  • Set appointments for clients. Entering the clients into the Outlook for their scheduled appointment time so that the photographer can keep up to speed on her monthly schedule.
  • Providing the highest level of efficiency while making travel arrangements, therefore, keeping the photographer on time and prepared for her travel.
  • Maintaining a digital filing system for her photography and invoices in efforts to help the photographer find what she is looking for quickly so that she may present her work to the client in a timely manner.
  • Using Excel for billing records. Keeping accurate records and finding any discrepancies in billing and invoices in efforts that the photographer can successfully keep her focus on the task at hand.
  • Put together powerpoint presentations for the photographer to show her potential clients her work and all the aspects of what she can provide for them.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
College

Administrative Personal Assistant Resume

Objective : Administrative/Personal Assistant with 2 years of experience in the Customer Service domain is seeking Administrative/Office Support position which utilizes my organizational, office management and inter-personal skills obtained through administrative positions in varied industries. Successfully opened two luxury hotels establishing all aspects of the human resources functions including recruitment, benefits, policies and procedures.

Skills : Typing Speed 8590 WPM, Microsoft Word, Excel, Outlook, Publisher, Powerpoint, Quickbooks

Description :

  • Flexibility in adapting to being able to perform a variety of office functions, during unexpected bursts of projects, while meeting all deadlines with no exceptions.
  • Navigating extensive software and internet skills to produce conducive and detailed research.
  • Assisting in income tax return processing and preparing, inputting accurate data into Microsoft Word documents and Excel spreadsheets, and engaging in any and all opportunities to self­start assignments.
  • Receiving immense repetition and one­on­one training to gain an excellent eye for detail, to ensure an accurate completion of all work.
  • Liaising with operations in compiling expense reports, inputting POs, and managing bills.
  • Scheduling meetings which involve coordinating meeting logistics such as conference room reservations.
  • Preparing client-ready reports, memos, and letters, as well as, formatting reports and presentations.
  • Answering all email and telephone inquiries for customer support regarding the company software.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Fresher
Education
Education
BS

Administrative / Personal Assistant I Resume

Headline : Administrative / Personal Assistant with 7 plus years of experience in the Health care industry is offering versatile office management skills. I am proficient in Microsoft Office programs, have extensive computer skills, and I am able to learn new programs quickly. I am a strong planner and problem solver who readily adapts to change, organized, works well with anyone, can work independently and exceed expectations.

Skills : Microsoft Office, Adobe, Social Networking, Event Coordinator

Description :

  • Travelled with the surgeon 5 days a week while coordinating the schedule for about 20 offices in Palm Beach, Broward and Miami county.
  • Assisted the surgeon with materials and instruments requested, during the surgeries.
  • Prepare prescriptions and followed up with the pharmacies, making sure that the patient would receive the refills and medications.
  • Set up for laser surgeries, took care of surgical instruments and made sure that the everything is set up properly for surgeries.
  • Participated in all the meetings with other potential future partners ( doctors or managers) to negotiate the terms and conditions of a potential partnership, also with companies reps to acquire the best instruments and materials on the market.
  • Managed the surgeon personal tasks needed, based on the schedule including everyday errands.
  • Assisted the surgeon with all the personal tasks needed, including paying personal bills and all the tasks that may come during the day.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BS

Administrative/Personal Assistant (Construction) Resume

Objective : I am a self-motivated Administrative/Personal Assistant with 2 plus years of experience in the Construction industry looking for a long term job opportunity.

Skills : Excellent Written, Excellent Written And Verbal Communication, Microsoft Office, Ms Office, Team Building

Description :

  • Enabling the owner to be as productive as possible by taking on all administrative duties.
  • Being the primary point of contact and communicating comfortably but professionally with clients, employees, subcontractors and vendors.
  • Managing customer expectations through regularly scheduled communication.
  • Facilitating and coordinating marketing efforts through various platforms, including email, social media, and printed materials.
  • Conducting and attending various marketing and networking meeting to promote business.
  • Coordinating and arranging meetings, preparing agendas, reserving and preparing facilities.
  • Reviewing and updating the client bank information to ensure changes are accurately made at vendor levels.
  • Reviewing the appraisers and brokers initial efforts and providing additional training or coaching, as needed.
  • Training the new appraisers and brokers on the use of the website and online completion of orders.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS

Administrative/Personal Assistant II Resume

Summary : Administrative/Personal Assistant II with 13 years of experience in the Customer Service and Finance domain, excellent communication skills. Strong interpersonal skills. Ability to perform conflict resolution. Ability to handle confidential issues appropriately. Ability to handle multiple tasks. Ability to build trusting relationships with clients and coworkers.

Skills : Microsoft Office Suite, MicrosoWord, Excel, Web Communication Accounting: QuickBooks, ComputerEase

Description :

  • Reconciled bank statements, entered deposits/invoices, and paid bills using quick books.
  • Prepared company documents such as personal financial statements, letters, and memos.
  • Obtained and maintained surety bonds from start of project to completion.
  • Updated Excel spreadsheets with data from homeowners, bonds, cell phone billing, and company address book.
  • Managed owners calendar, e-mail, phone calls, and personal properties.
  • Responsible for scheduling personal appointments, ordering medications, and running errands for owner.
  • Conducted all errands, scheduled and supervised the maintenance, and organized the personal and professional calendars.
  • Handled all application processes and documentation, contracts and leases, interviews with owners/landlords.
  • Managed partners and office administrator social media professional outlets and business website.
  • Represented attorneys by communicating and obtaining information; following-up on delegated assignments.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
High School

Administrative & Personal Assistant (Temp) Resume

Objective : Highly competent professional who can be trusted with even the most confidential projects. Excel in turning disorganized environments into smooth-running operations and overhauling administrative processes to improve accuracy and efficiency. Self-starter and quick-learner who always exceeds expectations.

Skills : Accounts Payable, Accounts Receivables, Event Planning, Office Management, Payroll

Description :

  • Providing administrative support to the chief executive officer and backup coverage for the executive assistant.
  • Answering and directing the phone calls on the main line, EAs line, and CEO line.
  • Scheduling and managing all the meetings and appointments, both business and personal, for CEO using Outlook.
  • Arranging and book travel (transportation, meals, hotels, etc. ) and create itineraries for trips.
  • Working independently to research, collect information, and contact companies and individuals regarding investment opportunities, products, and home services on behalf of the CEO.
  • Handling administrative tasks such as scanning, faxing, filing, and ordering supplies.
  • Ensuring all the necessary paperwork is completed prior to the commencement of any job search or other change in status 
  • Ensuring all the paperwork directed to Payroll is delivered in a timely manner.
  • Responsible for ordering office supplies, name tags, and any other requests.
  • Participating in Training, including new employee orientation, as necessary.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Fresher
Education
Education
BA

Administrative Personal Assistant Resume

Summary : Administrative Personal Assistant I with 8 plus years of experience in the Interior designing domain is seeking to utilize the experience and qualifications to obtain a full-time positive workplace and to continue to grow both personally and professionally while continuing my education.

Skills : MacOS, Windows Systems, Word, Excel, Outlook, Dropbox, Email, Google Apps Extremely Resourceful, Strong Problem Solving And Extremely Creative.

Description :

  • Worked directly with the media and sales director of luxe interiors + design magazine.
  • Designed invitations, booked venues, all vendors, caterers, photographers, entertainment etc.
  • Planned and supervised all personal travel arrangements including air travel, ground transportation, and accommodations.
  • Efficiently handled incoming and outgoing correspondences, including mail, email, and faxes.
  • Screened telephone calls and inquiries and directed them as appropriate.
  • Typed documents, updated websites, and compiled information for meetings.
  • Maintained the employee directory and related data pertaining to employees assigned to the unit.
  • Tracked the paid-time-off hours charged and maintained a schedule of future hours to be taken. 
  • Originated correspondence and reports not requiring the personal attention of the immediate supervisor.
  • Answered telephone, taking and relaying messages. Receives, sorts, and distributes mail. 
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BS