Administrative Assistant Data Entry Resume Samples

Description :

1. Handling daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and shipping.
2. Entering numerical data into databases in a timely and accurate manner.
3. Organizing forms, made photocopies, filed records, and prepare correspondence and reports.
4. Outlining the appropriate process and procedures necessary to fulfill and complete inquiries.
5. Compiling financial spreadsheets and organizational charts to improve office organization.
6. Earned management trust by serving as a key member, responsibly opening and closing store.
7. Communicating with vendors regarding back order availability, future inventory and special orders.
8. Effectively communicating with and supported sales, marketing, and administrative teams on a daily basis.
9. Assisting with receptionist duties, file organization, and research and development.
10. Greeting customers entering the store to ascertain what each customer wanted or needed.
11. Providing an elevated customer experience to generate a loyal clientele.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Demonstrated ability to discretely handle sensitive and confidential information.
2. Strong oral and written communication skills, including an ability to draft well-written.
3. Organized an ever-changing calendar and complex schedule of business and personal matters.
4. Office and administrative tasks; filing, answering calls, drafting correspondence, accepting mail.
5. Planned and executed events, includes fundraisers, dinner parties, special occasions, holidays.
6. Managed personal and business finances and preparing reports including budgets, donations, bookkeeping, expenses, bill payments, vendors, properties etc.
7. Personal shopping, executing special requests, running errands and all other related duties.
8. Written and distributed email, correspondence memos, letters, faxes, and forms.
9. Working knowledge of office equipment, like printers and fax machines.

Experience

0-2 Years

Level

Fresher

Education

College

Description :

1. Verifying the accuracy of data, compiling spreadsheets by combining data from various systems.
2. Performing duties such as entering vendors information into different databases on the computer.
3. Comparing data entered with source documents and re-entering data into verification format to detect errors.
4. Maintaining foster parent records, ensuring the accuracy of daily data entry and tracking 500+ foster parents and their follow-up schedules.
5. Processing state central registry clearance & background check on prospective foster/adoptive parents.
6. Transferring information from internal system to NYS state connections program.
7. Preparing and submitting weekly and monthly reports to several company departments.
8. Researching and creating flyers, manuals, and programs and training material in an organized and timely manner for upcoming events and classes.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Processing referrals daily for potential new clients for agency program and assign to appropriate intake coordinators.
2. Accurately input data collected during intake meetings into system known as ISPOE.
3. Made changes to any necessary information per file/case as needed in the system for the entire agency.
4. Accurately begin IFSP (therapy plan) with verified documents and assign to appropriate service coordinator.
5. Term/closed file to maintain correct timeline period, caseload accuracy, and standards.
6. Processed transition meetings when child is nearing aging out or completing the program.
7. Processed annual/renewals within deadline to ensure the program is not disrupted.
8. Made necessary changes by adding, changing, or removing authorizations for therapists to correctly provide the necessary services needed and provide payment.

Experience

2-5 Years

Level

Junior

Education

BA

Description :

1. Screening applicant resumes and coordinating both phone and in-person interviews.
2. Greeting numerous visitors, including VIPs, vendors and interviewing candidates.
3. Maintaining a clean reception area, including lounge and associated areas.
4. Screening all visitors and directing them to the correct employee or office.
5. Obtaining signatures for financial documents and internal and external invoices.
6. Entering numerical data into databases in a timely and accurate manner.
7. Performed routine audits of databases and files, Maintained database records by ensuring information is up to date and accurate, prepared and maintained physical files;
8. Reviewed reports, analyzed and verified information. Verified files and tracking systems, performing data entry and reconciled any inconsistencies that may appear in databases.

Experience

2-5 Years

Level

Junior

Education

Associates

Description :

1. Compiling job measurements and converting them to provide accurate work order estimates for customers.
2. Accepting increasing responsibility demonstrating flexibility and ability to learn quickly.
3. Analyzing and organizing office procedures, such as bookkeeping and clerical services.
4. Answering staff inquiries and advising the personnel on administrative and clerical matters.
5. Answering calls, entering data, fax, typing, and making outbound follow-up calls.
6. Providing support to management, handling routine administrative work, coordinating statements.
7. Providing timely and accurate information and resolving critical problems.
8. Establishing new customer account files, updating pricing schedules, and maintaining databases.
9. Scheduling appointments, giving information to callers and taking dictation. Composes memos, transcribes notes, and researches and creates presentations
10. Generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports.

Experience

7-10 Years

Level

Senior

Education

Diploma

Description :

1. Assisting members of local union 79,78, 66 with work history, annuity, pension benefits balance, and application.
2. Assisting working in the switchboard screening multiple calls, monitoring visitors, add their name to the log book with proper ID.
3. Performing filing, printing, faxing, emailing, scanning, drafting, editing short office memos.
4. Assisting in closing zero balance audits accounts, transferring hours with reciprocal agreements also, responding to bond cancellations notices.
5. Data entry of shop steward reports hours 800-2000 pages on daily basis.
6. Recognized for delivering an exceptional internal and external customer experience
7. Creating a supportive internal customer climate by demonstrating a can-do attitude and support with register operation/training and other admin support functions
8. Managing time and tasks effectively, putting the needs of the customer first to ensure that Admin tasks dont impact the customer experience.

Experience

7-10 Years

Level

Senior

Education

Certification

Description :

1. Administrative support of a non-asset international import and export freight forwarding company - made arrangements for air, shipping, and overland transportation of vendors products while adhering to us customs laws and international trade regulations.
2. Archived of 5400 files by date, shipper number, HAWB number and consul number.
3. Organized 16,200 remaining files from 4 different filing systems into one user-friendly and sustainable archiving system with visual icons and written SOP manual for referral.
4. Input of pick up fees, delivery fees, and cross warehouse fees, etc. For eagle transport and FedEx.
5. Reorganized 16,200 files into one user-friendly and sustainable filing system.
6. Acted as a receptionist, answered routine questions regarding non-technical activities and directs callers and/or visitors to the appropriate individual based on their business request.
7. Maintained discretion and confidentiality in relationships with all board members. Complied with administrative rules set in bylaws regarding board and board committee matters.
8. Prioritized conflicting needs and handles matters expeditiously; followed through on projects and training to successful completion.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Highly skills hands-on experience in responding to routine letters and emails.
2. Tracking record of operating photocopiers, fax machines, phone systems, and other office tools.
3. Proven ability to use computers for word processing, database management, and other applications.
4. Proven ability to communicate general information in an accurate and customer-friendly way.
5. Maintaining senior staff calendars, organizing meetings on and off-site, fleet organization.
6. Coordinating all departmental mail, answering the department message line and distributing calls accordingly.
7. Logging in requisitions, mail, and other documents as necessary, responding to and coordinating responses to inquiries from federal and state agencies.
8. Preparing executive expense report as requested (i.e. manage credit card statements and submit billing information).
9. Attending the corporate meetings and take meeting minutes.
10. Processing internal and external corporate documents.
11. Assisting in the coordination of corporate development events.

Experience

10+ Years

Level

Consultant

Education

Certification

Description :

1. Responsible for all correspondence, phones, and mail; generating and maintaining Calvary Church, Inc. donor.
2. Maintaining a Database of over 150,000, handling confidential donor information and processing of donations.
3. Creating and designing daily donor mailings; printing and processing of non-profit bulk mailings. 
4. Preparing all necessary postal documentation for domestic and international mailings. 
5. Maintaining all office equipment and maintenance contracts. Supervising three office staff members and responsible for all training on office machines, Word, Excel, and Database.
6. Providing administrative support to the Director of Groups including phone calls, scheduling appointments, calendar management, mailings, correspondence, social media, data entry, material pick-up/distribution, event logistics, etc.
7. Reconciling the department credit card, managing receipts, creating budget entries.
8. Responding to web & phone inquiries regarding groups, studies, and those who would like to serve within Groups 
9. Inputting and maintaining group profiles, leader communities, group members and event registrations in our church database.

Experience

7-10 Years

Level

Senior

Education

College

Description :

1. Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the clinical management team.
2. Quickly became a trusted assistant known for "can-do" attitude, flexibility and high-quality work.
3. Communicated effectively with multiple physician offices to ensure patient documents returned in timely fashion.
4. Established strong relationships with multiple insurance companies for authorizations and effectively achieve results.
5. Entrusted to manage patient documents to physician and/or insurance clinical team in the supervisors absence.
6. Provided timely, courteous and knowledgeable response to information requests.
7. Screened and transferred calls and prepared official correspondence.
8. Entered patient information accurately into medical database to ensure compliance.
9. Provided customer service to inquiring clients seeking home healthcare services.

Experience

5-7 Years

Level

Executive

Education

Business Administration

Description :

1. Providing administrative and clerical support to an associate attorney working in the real estate department.
2. Drafting, editing, and filing real estate legal documents using Microsoft word document assembly and Excel.
3. Ensuring smooth running of the office by answering phone calls, scheduling meetings, creating and analyzing various reports and research materials, and forwarding legal documentation to clients.
4. Entering and maintaining clients information into various databases while ensuring data entry accuracy.
5. Communicating with the key client, supporting and influential relationships on a timely and professional basis for planning and scheduling meetings, arranging events and communicating the information.
6. Preparing all documentation relating to real estate transactions, such as offers, counteroffers, addenda, and listing agreements.
7. Preparing market analysis to help determine property value.
8. Quality control and ensuring all documentation relating to real estate transactions are accurate and complete.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Monitored and managed operational activities- directed the branch/store/bank operational risks, financial aspects, and QA and audit processes.
2. Investigated and resolved customer issues and companies regarding operational matters.
3. Documented and prepared reports on management and information systems, presented same to the manager.
4. Updated vendor information and made calls to update banking information for ap.
5. Worked closely with the Vice President on tasks and/or projects required for efficient functioning of the Finance and Administration Office to include follow-up with others on projects assigned by the Vice President.
6. Prepared letters, memoranda, and reports; composed drafts, notes or dictation.
7. Assisted with the preparation and distribution of budget documents.
8. Made travel arrangements; prepared and processed travel authorizations/claims, etc.
9. Maintained and monitored budget expenditures. Maintained various Finance and Administration division web pages.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Analyzing occupational data, such as physical and training requirements of jobs and workers and develops written summaries.
2. Respondiing to internal / external client inquiries regarding policies, procedures, and programs.
3. Maintaining knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, & procedures.
4. Hosting team meetings and events including invitations, hospitality, event management, note-taking & follow-up.
5. Processing personnel transactions, input information into various computerized systems 
6. Monitoring and auditing various reports. Processing accounts payable and receivable transactions. 
7. Assisting with expense claims and purchasing and create requisitions and purchase orders. 
8. Responding to inquiries and provide information about human resources guidelines, policies, regulations or procedures. 
9. Assisting with research projects; preparing written reports and statistical data. 
10. Taking notes during investigatory and other confidential meetings. 

Experience

2-5 Years

Level

Junior

Education

Associates