Administrative Assistant To Director Resume Samples

An Administrative Assistant to Director performs a variety of administrative and clerical tasks and supports the Director as well. The major duties associated to this role are listed on the Administrative Assistant To Director Resume as follows – providing support to the Director, managers, and employees; assisting the office with day-to-day needs, managing the company’s administrative activities, answering and directing phone calls, organizing and scheduling appointments, planning meetings and taking minutes for meetings; arranging conference and making travel arrangements for the Director, and assisting in drafting reports and documents.

Apart from proven work experience, the following skills are expected – knowledge of office management systems and procedures; proficiency in MS Office, attention to details, strong organization skills, the ability to multitask, and strong communication skills. A degree and relevant certification is the minimum qualification for this job.

Administrative Assistant To Director Resume example

Administrative Assistant To Director Resume

Summary : To provide assistance to the Program Director regarding administrative, programmatic, and clinical aspects to a residential program serving adults with Developmental Disabilities.

Skills : MS Office, Management.

Description :

    1. Managed calendars for the Directors to ensure timely attention to corporate and divisional issues, ensuring time is allocated as needed for internal and external meetings.
    2. Ensured that the Directors receive agendas and briefing summaries prior to meetings to facilitate efficient review and use of the Director's time.
    3. Managed schedule to allow for sufficient time for Directors to read, analyze, and respond to short and long-term strategic work.
    4. Managed all travel arrangements for the Directors and VP.
    5. Coordinated with meeting/event staff, work with staff experts on preparing presentations, and confirm briefing summaries and/or meetings prior to travel in order to facilitate cost-efficient and seamless travel.
    6. Prepared and submits monthly expense reports; track and monitor expenses throughout the year.
    7. Meet with parents, vendors, and board members to inform of various procedures in regards to the club policies.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BFA


Jr. Administrative Assistant To Director Resume

Objective : To develop, implement and monitor treatment plans. Coordinate case management services and staff schedules.

Skills : Microsoft Office, Customer Service.

Description :

    1. Expensed Reporting/corporate card/purchasing administration.
    2. Processed all invoices through On-line Oracle Accounting System accounts payables and receivables.
    3. Processed all purchase orders through on-line Oracle Purchasing System Assist with staff Travel as needed.
    4. Maintained Departmental Organization Chart/Headcount information.
    5. Comprised weekly staff meeting minutes, distribute to appropriate staff and post on departmental website for review.
    6. Reserved Meeting Rooms through On-line Scheduler System.
    7. Served as Event Coordinator for Departmental Events.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma


Sr. Administrative Assistant To Director Resume

Summary : To teach daily living skills such as safety rules, travel-training, banking and budget management, cooking, shopping, personal care and hygiene and care of personal space and belongings.

Skills : Microsoft Office, Email.

Description :

    1. Provided information or assistance and coordinated appointments for the director, staff, and clients.
    2. Answered phone, took messages and answer general inquiries.
    3. Established and maintained filing system and clerical procedures.
    4. Prepared advertisements and news releases, tools and transcribed dictation for the Director of the facility.
    5. Prepared packages for staff meetings, distribute material, attend executive meetings, record minutes, maintained minutes and records.
    6. Provided back-up assistance for staff and assist in preparing forms, letters, and reports.
    7. Researched and prepared reports on all job-related injuries for workman's compensation.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Administration

Administrative Assistant to Director I Resume

Objective : Administrative Assistant to Director will provide front line customer service for the Office of Alumni Relations including greeting visitors, handling inquiries, answering telephone calls and responding to the office emails under the supervision of the Senior Associate Director.

Skills : Administrative, Microsoft Office.

Description :

    1. Prepared HR reports for Development Plans and Skip Level Measurements Obtained guidelines/procedures for foreign national visits.
    2. Prepared and coordinate international travel.
    3. Coordinated space planning for Victory Building.
    4. Responsible for various extensive travel arrangements; international as well as domestic coinciding with heavy calendar issues.
    5. Assisted proposal coordinators in mapping areas for new proposal teams, handle telephone changes and assisted with calendar access.
    6. Multi task-oriented to accommodate timely proposals and deadlines.
    7. Maintained a pleasant office atmosphere at all times and personally ensured business operated seamlessly.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor's

Administrative Assistant to Director II Resume

Headline : Administrative Assistant to Director provides office support, event registration, event coordination and program logistics for the department as needed.

Skills : Microsoft Office, Customer Service.

Description :

    1. Managed and monitored all of the HR departmental functions between the units advising director when needed.
    2. Managed everyday operations of 3 unit's needs while the director handles all of the clinical responsibilities.
    3. Advised and suggested ways of reducing payroll and other budgetary items for future quarters.
    4. Assisted/designed action plans for improving departmental issues for employee satisfaction, payroll reduction, absenteeism, and other patient satisfaction objectives.
    5. Monitored in adjusting the daily patient acuity for the three departments Schedule management for nurses.
    6. Maintained calendars of CEO, administration, and yearly program's calendar.
    7. Implemented of systematic processes needed to complete new hire orientation, software procedures, daily and monthly tasks.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
M.B.A.

Administrative Assistant to Director III Resume

Summary : Administrative Assistant to Director manages the reconciliation of the office budget, process vendor payments and oversee the process for hiring employees, as well as the submission of facilities and it work orders.

Skills : Customer Service, Management.

Description :

    1. Handled inbound calls; routed messages to the Director/Personnel when needed.
    2. Greeted Visitors Updated records within the system and filed paperwork Performed typing and clerical needs of the department.
    3. Collected weekly fees from parents and applied payments within the system.
    4. Reconciled petty cash and attend weekly meetings as needed.
    5. Met daily with the Director to prioritize daily tasks according to the needs of the Center.
    6. Prepared bank deposit slips and receipts on a weekly basis Handled all aspects of billing.
    7. Collected employee timesheets on a bi-weekly basis and submitted it to payroll.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor's

Administrative Assistant To Director/ Supervisor Resume

Headline : Administrative Assistant to Director maintains office responsibilities/duties of daily workflow for supervisors and members of the Organisation.

Skills : Organisation Skills, MS office.

Description :

    1. Executed daily operations of typing/editing stories for a weekly newsletter.
    2. Oversaw and recorded and deposited all disbursement checks for fundraiser events, prepared all dues invoices.
    3. Studied management methods in order to improve workflow.
    4. Studied methods of improving work measurements and performance standards.
    5. Coordinated the collection and preparation of operating reports.
    6. Reviewed and answered correspondence for members of the association.
    7. Assisted in the preparation of annual reports for the association.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Certificate

Administrative Assistant To Director/ Coordinator Resume

Headline : Administrative Assistant to Director complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action.

Skills : MS Office, Management Skills.

Description :

    1. Assisted the Director of Pharmacy with all departmental functions pertaining to human resources, policy compliance, accreditation, and residency rotation schedule.
    2. Scheduled meetings and ensures staff preparatory material is timely and organized in the manner appropriate for consideration by the City Manager, executive leadership team, and, as applicable
    3. Improved transparency between Pharmacy and other departments.
    4. Co-led Medication Error Prevention Team via error reports, unit reporting, discrepancy resolution.
    5. Wrote and updated extensive meeting minutes.
    6. Managed, maintained, and facilitated medication error & ADR reporting database for a hospital to ensure the factual and verifiable flow of data.
    7. Set the benchmark for hospital error reporting.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor's

Lead Administrative Assistant to Director Resume

Summary : Primary Purpose of the position is to serve as to coordinate Director and organize the efficient workflow of office process.

Skills : Microsoft Office, Social Networking.

Description :

    1. Prepared invoices, reports, memos, letters, financial statements, and other documents.
    2. Answered phone calls and directed calls to appropriate parties or take the message.
    3. Attended meetings to record minutes.
    4. Greeted visitors and determine whether they should be given access or make an appointment.
    5. Made travel arrangements for executives.
    6. Prepared agendas and make arrangements, such as coordinating catering for luncheons, for a committee, board, and other meetings.
    7. Provided clerical support to other departments.
    8. Managed and maintained executives' schedules.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Management

Administrative Assistant To Director Resume

Objective : To continue career with an organization that will utilize management, leadership and interpersonal skills to benefit mutual growth and success.

Skills : Microsoft Office, Organisation Skills.

Description :

    1. Hired based on previous achievement, skill sets, and interest in risk management initiatives.
    2. Served as on-site administrator and trainer for Safety Intelligence event reporting system.
    3. Worked collaboratively with leadership to continually improve processes impacting patient safety across multiple departments via analysis of data and identified trends.
    4. Handled calendar maintenance, scheduling, expenses, and preparation of financial reports.
    5. Trained all new and current users and serve as Subject Matter Expert for any arising questions or issues.
    6. Transferred management of insurance process to digital system, saving time, space, and monetary resources.
    7. Assisted in the management of over 750 monthly reports investigating significant safety events.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
B.S.