Administrative Services Coordinator Resume Samples

An Administrative Services Coordinator is responsible for coordinating the different administrative services. The roles and responsibilities mentioned in the job description template are assisting in facilities planning, maintenance, and other operations. The individual will also coordinate administrative support projects and handle services like maintaining records, mail distribution, handling reception area and also coordinate with other agency bureaus. The duties highlighted in the job description template are participating in management meetings and coordinates all meetings and events. The skills required are good organizational skills and effective communication skills. The individual should have proficiency in office software like Microsoft Office and other related software and should be detail oriented; he/she should have a pleasing personality and positive approach. The educational qualification required is bachelors or equivalent. Experience in related field is an added advantage.

Administrative Services Coordinator Resume

Summary : Energetic and personable Administrative Professional with over 10 years experience in a variety of office administrative support roles. Organized and versatile. Highlights include Meticulous attention to detail, Self-directed, Resourceful Time management, Understands grammar, Strong interpersonal skills, Schedule management, and Self-starter.

Skills : Administrative Support, Data Management, Filing, Legal, Administrative, Training, Meeting planning, Proofreading

Description :

  • Works under the direction of our executive director to ensure employees are following standard operating procedures and abiding by company policies.
  • Organizes and maintains administrative office filing system, and files other correspondence for all hr files as well as accounts payable.
  • Responsible for managing all administrative tasks including meeting coordination and scheduling, setting meeting agenda, documenting minutes of the meeting and distributing them to the relevant stakeholders.
  • Manage organization email accounts and all incoming outgoing mail and correspondence, including mail and faxes.
  • Performs clerical functions including but not limited to composing routine correspondence, taking dictation, transcribing notes, word processing, copying and faxing.
  • Provides backup support for every member of management team during their absence including supervising their staff.
  • Greeted and directed patients upon their arrival to the medical practice.
  • Performed patient registration, insurance verification, demographic updates, and collection of co-payments.
  • Placed encounter form and charge ticket with the patient chart in order to document services and procedures performed at the time of visit.
  • Generated and distributed a list of scheduled appointments for the office each day.
  • Pulled patient charts prior to or upon arrival of the patient for an appointment.
  • Performed patient check-out after the visit, scheduled follow-up appointments, and provided appropriate paperwork to the patient.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
General Studies

Administrative Services Coordinator II Resume

Summary : I am seeking a position of Administrative Services Coordinator at a progressive organization. I have over a decade of experience in the education field; however I am open to explore new challenges at any school-system, government program, nonprofit, and/or corporation.

Skills : Excel, KRONOS, PowerPoint, SAP, Word

Description :

  • Handled manual receivables from the geel site in Belgium and assisted in administrative putaway process.
  • Handled stats and productivity numbers for management and kept track of said numbers in excel and word formats.
  • Received shipments from geel and various other vendors and verified shipment documents to assure accuracy and compliance with regulations.
  • Assisted with traffic area in creating bols and with Canadian shipments assuring prompt and effective shipping of across products.
  • Organized and handed out orders for picking and kept track of orders for customer service. Communicated with various departments within the company to assure a smooth flowing operation.
  • Handled Canadian shipments on a daily basis creating spreadsheets, bols, commercial invoices and other necessary documentation for export.
  • Assisted conference calls with upper management to discuss the plan and implement new ideas and processes to improve customer satisfaction and improve shipping.
  • Worked with itl in assuring compliance with FDA regulations and assuring any items withhold status were properly segregated and handled accordingly and in a timely manner. 
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate of Arts

Administrative Services Coordinator I Resume

Summary : I want to transition my administrative skills to management, research, or sales. I worked in a media driven environment for most of my career and my preference would be to be hired by a publishing/digital/video company. I am interested in continuing my education either in an in house training program or advanced education program.

Skills : Inventory Management, Research Editor, Written Communications, Photography

Description :

  • Finalized invoices for accounts receivable. Ensuring and documenting all critical correspondence is noted and filed.
  • Conducted stock inventory and collaborated with vendors and salespeople.
  • Maintained and inventoried office equipment. Detail oriented with a focus on customer service.
  • Instructed mailroom and designated messenger assignments in a fast and hectic environment.
  • Mentored and trained new employees to adapt quickly to standards of operations and protocols.
  • Reviewed and researched contributor agreement contracts of photographers and artists.
  • Coordinated photo returns for three major publications (rolling stone, us weekly, and mens journal).
  • Collaborated with management to inventory and consolidate office equipment to ensure more cost-effective operations.
  • Assessed and organized rolling stone magazine archives housed at a warehouse facility.
  • Logistics and point man for all overnight shipments for photo and fashion departments working with a strict deadline.
  • Coordinated all fashion and technical samples for deadline-driven photo shoots.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BA

Administrative Services Coordinator Resume

Summary : Administrative Services Coordinator with diverse medical and business experience. Known for providing quality patient care, effective teaching, and mentoring. Possess excellent analytical, problem solving and organizational skills.

Skills : Healthcare Services, Bookkeeping, State Agency Regulations, Contract Management, Financial Analyst, Consumer Relations,

Description :

  • Demonstrate strong problem-solving skills and tenacity in investigating member account discrepancies and following through to resolution.
  • Orient new travel members to company travel booking procedures and policies. Create an online profile for each member and post to the company website.
  • Utilized strong organizational skills in overseeing the annual trade show featuring 150 vendors; efforts resulted in an 11% increase in sales over a 2-year period.
  • Create ad copy for each new travel client to be listed in online company directory; edit ads for both daily and weekly trade online publications.
  • Reconcile script inventory on daily basis; conduct quarterly inventory.
  • Established strong rapport and repeat sales when providing individualized customer service for client members. Utilized high level of detail and organizational skills when purchasing and inventorying showroom merchandise. Served as liaison between clients, brokers, and vendors.
  • Maintained showroom web store by writing copy, photographing merchandise and selecting which items to showcase. Created flyers and promotional materials for showroom events.
  • Implemented tracking system to ensure efficient record keeping between company offices.
  • Coordinated all aspects of member travel from initial requests to completion; provided personal and business travel for both local and national clients.
  • Successfully coordinated logistics for large multi-city bookings for business travel.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BS

Senior Administrative Services Coordinator Resume

Summary : I am a company oriented professional with a practical understanding of business needs with experience in the areas of employee recruitment and retention, benefits administration, classification and compensation, employee relations, HR records management and compliance, HR budget administration and conflict resolution.

Skills : EXCEL, HR INFORMATION SYSTEM, HRIS, HUMAN RESOURCES, MICROSOFT OFFICE

Description :

  • As administrative services coordinator, I fulfill a broad range of HR administrative functions including, but not limited to, recruiting and onboarding, timekeeping, leave management, compensation, travel/relocation management, managing hr records and budget and other administrative support services.
  • Possess an understanding of federal and national laws concerning employment/labor practices. I have an excellent reputation for recruiting highly qualified candidates and a strong understanding of the principles of human resource management, workplace ethics, organizational structure and business strategy.
  • Structured and implemented processes and policies in all areas of personnel processing. Prepare and post job advertisements, screen applications and arrange interviews.
  • Fostered an open-door environment conducive to positive dialogue within the department. Acted as a bridge between the University and employees by handling their questions, managing and administering work contracts and resolving any work-related problems.
  • Organize and maintain all personnel files, records, reports and official documents for accreditation and compliance.
  • Handle inquiries regarding university policies, employee benefits, position recruitment and other hr issues through phone and email communication from the college of law employees, applicants for employment.
  • Advise managers on organizational policy matters and recommend needed changes.
  • Manage various hr projects to include open enrollment, benefits administration, new hire orientation, hr technology, salary administration, etc.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
BBA

Administrative Services Coordinator I Resume

Summary : To obtain an Administrative Services Coordinator II position that utilizes my 11 years management experience, strong interpersonal and communication skills and my ability to contribute extensively to team work.

Skills : ACCESS, ADOBE PHOTOSHOP, EXCEL, INTERNET EXPLORER, MICROSOFT OFFICE

Description :

  • Responsible for the oversight and management of multiple departments and sites: visitation, business manager and mailroom operations for the wake county detention facilities.
  • Research issues and develop policy and procedures for visitation and mailroom operations.
  • Coordinate various hr duties for 10 full-time employees (FTE), including timesheets, evaluations, training, scheduling, and onboarding new team members.
  • Supervise and monitor performance for 10 FTE, including providing input on hiring/disciplinary actions, work objectives/effectiveness and realigning work as needed.
  • Provide various law enforcement agencies and court systems with visitation records and recordings as needed.
  • Investigate and respond to inmate requests/grievances through the jail atm system.
  • Conflict management, daily duties include interactions with individuals that may be highly stressed and or unfamiliar with current processes.
  • Develop and maintain strong relationships with the public by listening to their concerns and understanding and responding to identified needs.
  • Coordinate parole hearings with NC department of public safety for inmates held at wake county detention facilities.
  • Complete required reports to brief management on the inmate visitation scheduling progress, operational changes, recommendations and employee issues.
  • Maintain statistical data on visitation for optimum strategic impact, trends, and planning.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
BS

Administrative Services Coordinator Resume

Objective : Goal-oriented administrative professional with extensive expertise in recruiting, talent management, succession planning, and operational administration. Skilled in prospecting, qualifying leads, analyzing needs, operational execution, and conflict resolution. Demonstrate ability in achieving win-win outcomes through the analysis of faculty and patient needs and identification of creative, cost-effective solutions.

Skills : Healthcare Services, Bookkeeping, State Agency Regulations, Contract Management, Financial Analyst, Consumer Relations, Team Building, Microsoft Office Suites, Group Presentations, Continue Education Presentations, Health Management Programs, Health Insurance Enrollment

Description :

  • Lead faculty recruitment, the current total of 32 visits with 100% placement rate.
  • Supervise and train 9 administrative assistants that support 60 faculties as a division.
  • Manage and execute divisional budgets and revenue enhancement/expense reduction plans.
  • Create weekly clinic capacity reports to analyze physicians patient efficiency.
  • Coordinate daily conferences and meetings for divisional and interdisciplinary faculty and staff.
  • Provide system administrative/maintenance to include adding/terminating users.
  • Contribute to the development of contract management processes/strategies.
  • Provide management with information on department operations, inform management of deviations from established processes/schedules which may impact business outcomes.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BA Communication

Administrative Services Coordinator II Resume

Headline : Dedicated and focused Administrative Service Coordinator with a solid history of achievement in high stress and goal driven industries. Dedicated professional seeking to obtain a position that will allow me to utilize my existing leadership skills and positively influence an organization while challenging me.

Skills : Microsoft office Proficiency, Excel spreadsheets, Meticulous attention to detail, Results-Oriented, Self-directed, Time management, Professional and Mature, Bi-Lingual

Description :

  • Manage receptionist and administrative assistants; analyze and resolve any operational issues faced.
  • Primary contact responsible for student finances, including student tuition payment plans collection of student payments and tracking of accounts receivable.
  • Resolves payroll discrepancies and maintains timesheet details for employees.
  • Provides guidance on staff issues including recruiting, payroll, and employee grievances.
  • Prepares on-boarding for new instructors and verification of credentials.
  • Prepares class schedules and provides support to the director of nursing for instructor call offs and schedule changes.
  • Maintains accuracy of course schedules, outlines, syllabus and calendar and distributes to instructors.
  • Key contact person for ati online system, and other third-party vendors and for accreditation and approval agencies for the school.
  • General office operations, providing assistance to management for different clerical functions such as document filing and report generation.
  • Collates and maintains documents and records for accreditation and approval processes.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BS Business

Administrative Services Coordinator III Resume

Summary : Skilled and experienced Administrative Coordinator with extensive administrative support and project management knowledge is seeking a position in which I may contribute my talents and expertise to the organization and find an opportunity for advancement.

Skills : Microsoft Office Suite, Lotus Notes, Century II FileNet/Panagon, WebEx Training/meetings, 10 Key Typing - 45 Wpm, PeopleSoft, Fee Finder, Oracle, API Imaging System

Description :

  • Act as the administrative services coordinator for two divisions (hospitality and club operations) and the director of business development and education, who oversee 1200+ employees located in 19 locations throughout the united states.
  • Coordinate corporate, vendor and client travel requests. Confirming travel arrangements, booking reservations, arranging transportation and creating detailed travel itineraries.
  • Drafting corporate meeting agendas and planning special events/ meetings including menu selection, ordering, event management and invoice processing.
  • Maintain weekly attendance and annual vacation records for 15 employees.
  • Document management support, online folder organization, logging and monthly updates.
  • Data entry, invoice processing, filing, email/calendar management, writing company letters, scanning files and mail distribution.
  • Processing weekly expense reports, tracking supporting paperwork and ensuring proper company budget coding on all submission forms.
  • Maintenance of employee resource center website, including user profile management and document storage/organization.
  • Providing exceptional customer service to clients to resolve customer complaints in a timely and efficient manner.
  • Editing and distribution of company literature and training materials for our in-house university program and company sponsored client education workshops.
  • Conduct direct vendor relations who provide a multitude of supplies and services to the company.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Business Management

Administrative Services Coordinator Resume

Objective : To find a permanent administrative position that will enable me to utilize the knowledge, skills and experience I have accumulated to contribute to the success of the organization and all who are employed within.

Skills : Proven Written And Verbal Communication in Writing And Handling Business Correspondence, Proven Ability To Organize Personal Work Priorities and Competent at Filing and Updating Records, Adept at making Travel and Accommodation Arrangements, Experience with Receipt Reconciliation, Solid Knowledge Of General Office Procedures,

Description :

  • Assisted the chief financial officer in various tasks to include organizing meetings both on-site and at store locations across the united states.
  • Maintained lease agreement files, procured legal documents for signature, processed mailings and replied to correspondence.
  • Coordinated the annual budget meeting in Mesa, az which included regular contact with the event planner at the Sheraton hotel; selecting daily menus for two meals each day, verifying a/v equipment and adequate space for 65 guests; room reservations and travel arrangements.
  • Provided support to the director of human resources including organizing and tracking all pre-hire procedures, coordinating with over 30 hiring managers in accepting applications.
  • Submitting personality and aptitude tests, processing background authorizations, scheduling.
  • Physical/drug screenings for applicants who would be working at stores in other areas of the united states.
  • Ordered and maintained all office, breakroom and janitorial supplies for the building.
  • Answered main phone lines, greeted visitors and directed them to the appropriate department.
  • Distributed all incoming mail and prepared all outgoing mail and ups packages.
  • Called subcontractors for all maintenance issues for HVAC, plumbing, security and alarm issues.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Entry Level
Education
Education
Applied Science

Administrative Services Coordinator Resume

Headline : High-level Administrative Services Coordinator able to manage a wide variety of duties with minimum supervision. Highly creative, enthusiastic, and self-motivated leader, with the ability to multi-task and display high level of professionalism within a progressive organization.

Skills : Office Management, HR/Payroll Processes, Strong Communication, Creative Problem Solver, Systems Development, Process Improvement, Project Coordination, Report Writing/editing, Supervision Of Front Desk & Support Staff.

Description :

  • Administers the time and attendance system including coordinating the timely submission and approval of biweekly time sheets and generate reports to manage the process that includes regular communications with managers.
  • Prepares spreadsheets and backup documentation to support position reclassifications, job advertisements, wage statements, retroactive pay calculations and hiring activities.
  • Administer processes related to performance evaluations, FMLA, workers compensation and drug-free workplace procedures.
  • Processing personnel pay actions related to new hires, resignations, retirements, transfers, promotions, and demotions.
  • Interview candidates for job openings and prepare and coordinate the interview process.
  • Human resources liaison performing a large volume of confidential work including communications with employees and applicants.
  • Manage all aspects of human resources, including all recruitment, pre-hire paperwork, onboarding, orientation and training of all new employees, managing PeopleSoft entries, maintaining employee files, and following up with any employee questions, concerns, and complaints regarding company policies.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BS Business Administration