Administrative Support Clerk Resume Samples

Description :

1. Determined the nature of the request and refers callers or visitors to appropriate staff.
2. Answered routine questions in a timely and accurate manner and provides accurate information when routine procedural matters are involved.
3. Used basic computer knowledge and keyboard familiarity to accomplish the following tasks.
4. Prepared correspondence, reports, or similar materials from handwritten or electronic drafts.
5. Ensured correct grammar, spelling, capitalization, punctuation, and appropriate format.
6. Reads and processed incoming correspondence and material.
7. Screened material prior to distribution for suspense dates establish controls and follows up on responses that are due.
8. Insured that correspondence is properly routed in a timely manner.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Served as the assistant to senior manager and section within the Defense Commissary Agency (DECA) on matters pertaining to developing and implementing administrative processes to ensure effective, timely accomplishment of duties throughout the organization structure.
2. Possessed administrative knowledge to perform works and resolves a variety of substantive problems related to the assignment, [reparation, and administrative processing of staff actions and special projects.
3. Processed travel request using DTS; processes time and attendance using ATAAPS for the assigned section, verifies time and attendance using ATAAPS for assigned DeCA personnel; and process Request for Personnel Action (RPA) for assigned personnel in the automated system DCPDS.
4. Researched and obtained background information for required action through the use of automated databases, historical files, and review of previous or current studies/projects on related topics.
5. Established and maintained filing system/log of all incoming and outgoing correspondence, TDY vouchers and travel requests.
6. Arranged meetings, invite attendees, secures meeting space, arranges necessary logistical support, and arrangements for needed automation support.
7. Assisted new employees with familiarization of appropriate regulation, policies, and resources associated with managing civilian employees.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Provides reports, information and other correspondence to corporate;
   
2. Receives requests for service from staff, customers, inspectors and other Government personnel;
3. Enters requests for service and otherwise maintain the integrity of the data in the CMMS system;
4. Dispatches maintenance staff to answer requests for service;
5. Closeouts work orders and other maintenance actions in the CMMS and elsewhere as required;
6. Assists Project Management with reporting requirements;
7. Manages approved vendor lists and collect vendor performance data;
8. Reviews requisition orders and issue purchase orders;

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Processed and filed incoming documents to all veteran's claim folders.
2. Received and screened all visitors and telephone calls.
3. Provided general information both in person and by phone to inquiries regarding the program or policy of the office.
4. Maintained organization and office filing system in accordance with established procedures and regulations.
5. Prepared and maintained sensitive files and records.
6. Managed supervisor's calendar in Microsoft Outlook, and informs them of appointments which include: establishing, rescheduling, or refusing appointments, and accepting or declining invitations to meetings.
7. Organized filing systems to ensure the access and storage of office documents.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Assisted with administrative tasks, including answering the phones, providing advice and guidance on administrative questions and situations.
2. Scheduled meetings through Microsoft Outlook and makes arrangements such as notifying participants and arranging meeting location.
3. Scheduled employment interviews for an open vacancy.
4. Managed supply by monitoring for staff, copiers, and fax machine needs.
5. Processed applications for the 114th Congress badging process for COTR's.
6. Used a wide variety of office equipment to complete project assignments.
7. Escorted and monitored contractors in order for them to perform work until ID is processed.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Performed clerical and administrative duties including supporting executive assistants (EAs), answering phones, greeting clients and employees, restocking office supplies, and kitchens.
2. Maintained office supplies and equipment; stocking and cleaning employee lounges, upstairs conference rooms, and kitchens.
3. Provided backup for 1st and 2nd floor reception area.
4. Greeted guests; directing them to appropriate employee.
5. Offered beverages to guest, when desired.
6. Ensured all copier rooms, team rooms and all conference rooms are maintained, on a daily basis.
7. Worked with Executive Assistant to provide building services work orders; i.e., a/c, noise, heat, issues.
8. Provided monthly report on history of work orders submitted.
9. Maintained supplies by checking stock to determine inventory levels; anticipated requirements; placing and expedited orders; verified receipt's and stocked items.

Experience

7-10 Years

Level

Management

Education

Associate's

Description :

1. Prepared correspondence, memorandums, travel orders, data entry, and information papers using a variety of electronic applications, ie spreadsheets, word processing, PowerPoint, email and other venues of information technology.
2. Prepared performance reviews and awards.
3. Prepared, screened and reviewed all correspondence in final form and on time for supervisor signature for procedural and grammatical accuracy and conformance with policy.
4. Ensured proper routing of all incoming and outgoing mail and office correspondence.
5. Established and maintained a suspense file for all internal and external suspense actions and followed up to ensure a timely response.
6. Ordered and maintained all office supplies as needed.
7. Ensured that time cards were prepared and submitted accurately in a timely fashion.

Experience

2-5 Years

Level

Junior

Education

Associate's

Description :

1. Provided customer service and scheduled appointments.
2. Checked client's in and out collected co pays fees.
3. Answered incoming calls.
4. Assisted the client's with their needs, putting in requests for medication refills.
5. Prepared lab forms, filed correspondence.
6. Updated and maintained clients medical records information.
7. Used numerous computer software applications to troubleshoot client's accounts.
8. Balanced accounts each day of all the doctors, nurses and therapists daily clients visits.
9. Worked independently with a team environment.

Experience

5-7 Years

Level

Executive

Education

Associates

Description :

1. Performed a variety of administrative tasks, including answering telephones, typing, making copies of documents, and maintaining records.
2. Programmed government cell phones.
3. Performed data entry work, typed, and filed hand receipts.
4. Inventoried all government property.
5. Typed, formatted, and edited routine correspondence.
6. Performed other routine office tasks as required by supervisor.
7. Served as an advisor on cross-functional issues impacting pay, travel, incentive awards, benefits, allowances, and la determination ensuring compliance with command policies.

Experience

10+ Years

Level

Senior

Education

Bachelors

Description :

1. Examined correspondence and reply as instructed Receive telephone calls and direct as and where necessary.
2. Arranged conferences and meetings along with travel arrangements.
3. Provided general secretarial/clerical support to Field Case Managers, over 300 nationwide, and office staff.
4. Performed clerical duties such as maintained log sheets in Excel, faxing with Right Fax, sorted and distributed daily mail.
5. Provided back up and support to Referral Intake staff and other department members as needed.
6. Ordered and distributed supplies within budgetary constraints for field personnel as well as area office.
7. Processed monthly invoices and expense reports for payment to accounts payable.

Experience

2-5 Years

Level

Junior

Education

Diploma