Assistant Facility Manager Resume Samples

Assistant Facility Manager ensures that the buildings, grounds, and properties of the organization are well maintained and managed. A well-crafted Assistant Facility Manager resume usually emphasizes on the following job description – directing staff and overseeing the supplies and equipment, scheduling repairs, waste reduction improvement, safety inspection, managing all outsourced facility service contracts, checking reliability of building systems such as lifts, maintenance, custodial staff, CCTV’s, and various other property related systems. The assistant facility managers also take charge of coordinating daily work, identifying repairs, reporting to building owners, installing various systems and ensuring compliance with regards to property regulations on fire, safety, and hazards.

A successful Assistant Facility Manager is the one who is capable enough to demonstrate qualifications and skills such as reporting skills, negotiation capacities, knowledge of basic accounting and finance principles, excellent leadership and organizational skills. Candidates hold a high school diploma or the equivalent.

Assistant Facility Manager Resume

Objective : Self-reliant and self-driven administrative Assistant Facility Manager with high personal standards and attention to detail, seeking full-time employment where my administrative and managerial skills can be used to improve operations.

Skills : Microsoft Office, HR Software, Quickbooks, SAP, MIQS, PeopleSoft, Ecube, Sharepoint, Kronos, ADP

Description :

  • Responsible for overall management of the aquatic center pool area including the supervision of the lifeguarding and attendant staff, cleanliness of the facility, and excellent customer service skills at all times.
  • Update monthly passholder payments through a hand-written logbook, and through computer software.
  • Enforced policies and procedures to ensure the health, safety and well-being of all patrons and staff.
  • Supervised pool operations and staff, including lifeguards, facility maintenance, safety and administration.
  • Assist in the maintenance and repair of equipment and any general maintenance tasks as directed by the facility manager.
  • Report any known accidents, observed or suspected violations of company policy, safety hazards or any unusual occurrence to the facility manager.
  • Supports in the management of the operating budget and expense tracking. Produces monthly variance.
  • Oversees the day-to-day operations of the center in absence of the manager.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Diploma

Assistant Facility Manager Resume

Summary : Assistant Facility manager with a proven record of managing facilities and keeping up with high standards of maintenance, security, and customer service. Seeking a position within an organization desiring to utilize my education and experience in contributing to its ongoing success.

Skills : Facilities Management, Construction Management, Staff Management, Mail Services Management, Purchasing, Space Planning, Administration, Property Management, Liaison.

Description :

  • Manages and completes a wide range of maintenance and repairs for the building and equipment.
  • Generates and analyzes monthly facility work order reporting in facility360.
  • Responsible for the programming, reporting, photos for new employee badges, and replacement of badges.
  • Interacts with major vendors regarding products or services provided to JLL and AARP, as well as partners with appropriate departments in negotiating contractual agreements and service level requirements.
  • Assigns, accepts, (or initiates), processes and closes out daily repair and maintenance service requests or inquiries via facility360.
  • Manages a staff of 6 in three service departments – facilities, mail services, and security.
  • Oversee the delivery of contracted services (i.e. Security, janitorial, pest control, landscaping and various other client obligations).
  • Routinely inspects campus to ensure suppliers are meeting contractual agreements.
  • Participates in quarterly key performance indicator reporting for the account.
  • Responsible for the ongoing documentation and development of the engineering services compliance program, which helps reduce liability, improve employee safety, and provides proper documentation and maintenance on building equipment.
  • Participated in the development of service level agreements and work order surveys for the account.
  • Saved money by upgrading parking lot metal halide lighting to led lighting which provided an annual savings of over 11k.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Executive
Education
Education
Degree


Assistant Facility Manager Resume

Objective : An organized Facility Manager effectively utilizing a team of diverse individuals with varying skill levels in a dynamic environment requiring creative solutions. A committed team leader capable of handling vital administrative tasks while juggling the day-to-day technical/managerial operations of a multi-species, multi-study animal facility.

Skills : Facility Maintenance, Facility Management, Vendor Management, Repair & Maintenance.

Description :

  • Manage technical staff and provide oversight for day-to-day operations of all departments.
  • Provides oversight of the animal facility when a facility manager is on vacation or out sick.
  • Manage animal/ equipment inventory, including ordering of new supplies.
  • Communicates and ensures compliance with institutional and regulatory agencies’ regulations and policies.
  • Uses imagination and creativity when seeking solutions to problems, considers the. Potential impact.
  • Sets and clarifies goals for staff prioritizes and coordinates work schedules.
  • Maintains and fosters the good working relationship with clients on a daily basis.
  • Participates in hiring, orienting, evaluating, and disciplinary action of staff.
  • Ensure the safety and proper care of the animals and the proper maintenance of the animal facility.
  • Provide training to employees as needed for new procedures and refreshers.
  • Manage and perform procedures/ facility operations requiring various levels of biohazard containment.
  • Participates in quarterly quality assurance of multiple vivarium’s across niaid program.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
MS Animal Science

Assistant Facility Manager Resume

Summary : Skilled Assistant Facility Manager with over 16 years of experience in maintenance, installation, renovation, and light construction. Experience running large maintenance crews, handling vendors, contractors and delegating workloads to accomplish the task at hand. Seeking a position in the maintenance field where I can utilize my skills and experience.

Skills : Facility Management, Maintenance, Supervision.

Description :

  • Worked hard to ensure that our buildings comply with all county, state, and federal guidelines regulating health and safety.
  • Enforced a very proactive preventive maintenance program to care for the upkeep and management of the facilities, grounds and our scattered site apartments.
  • Responsible to guide, train and exercise oversight of the maintenance and custodial staff, in regards to safety, and health guidelines.
  • Administered work schedules for the various maintenance and custodial crews that worked in the facilities department.
  • Conducted hqs and pre-cvr inspections throughout our portfolio to make sure we were meeting all health and safety practices.
  • Put together a scope of work for apartment turnovers and renovation projects.
  • Responsible for coordinating staff for snow plowing and overnight coverage during snow storms.
  • Supervised seven facility coordinators on communications, ensured projects were delivered on time and on budget.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma


Assistant Facility Manager Resume

Objective : Diligent and resourceful administrative professional with strong relationship-building skills and significant experience in planning and executing a multitude of administrative details across business units. Experience reflects solid writing skills and a demonstrated ability to reprioritize at a moments notice. Offering a solutions-focused work ethic and a prove ability to organize workflow, coordinate resources and resolve business issues.

Skills : Maintenance, Budgeting, Corporate Communications, Correspondence, Excel, Facility Management, Facility Maintenace

Description :

  • Establish a centralized record and database system in order to streamline the effectiveness of the northeast facilities team.
  • Develop various internal reports to facilitate the productivity of the facility managers as they were the mobile majority of the day.
  • Interact with senior managers, vendors, and supervisors to process/expedite all types of requests.
  • Help introduce a new national maintenance operation system including but not limited to hosting training, troubleshooting system errors, performing national updates /or corrections.
  • Act as a subject matter expert on real estate and lease management system.
  • Perform all system updates, changes, and corrections in the real estate and lease management system in order to establish correct data summaries and assist in the accuracy of reporting and cost analysis.
  • Manage and address all violations for the retail branch locations to establish compliance and avoid additional penalties with governing city agencies.
  • Act as assistant/backup to the national operations manager which includes handling onboarding/offboarding, secure personal employee information, troubleshooting operations system errors etc.
  • Maintain the national escalation tracker for the Citi helpdesk in order to provide up-to-date contact information for an emergency/after-hours circumstances.
  • Process all required IT requests in order to facilitate the onboarding/ offboarding of employees as needed.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
BA Communications

Assistant Facility Manager Resume

Summary : Accomplished individual with five years of progressive experience in supervising and managing operations in a wide range of different fast paced industries. Applies outstanding communication and interpersonal skills to interact effectively with customer, staff support and suppliers. Excellent organizational and leadership skills capable to motivate staff to achieve goals and objectives.

Skills : MS Project, Project Insight, and Proliance. AutoCAD, CAD R13, CAD 2000, 360Facility, OneView Financials, MS Office Tools such as Excel, Word, PowerPoint.

Description :

  • Manage/coordinate 3rd party vendor performance including tracking work order completion and invoice validation.
  • Ensure all site management and operations practices are in compliance with company and client standards.
  • Proactively work to reduce work order cycle time and improve SLA performance.
  • Recommend continuous quality improvement practices across the client portfolio.
  • Coordinate space management and move activities including furniture set up, phones, data, badging, it and other related activities.
  • Responsible for facility safety operations such as author and maintenance of facility handbook, support tenant emergency response and evacuation plans, coordination of building safety observation tours, conduct new tenant orientations.
  • Responsible for the monitoring of preventive maintenance schedules via 360facility.
  • Manage portfolio and responsibility changes with data management team to update location service matrix.
  • Manage procurement function for stationary supplies; document shredding services, waste removal, etc.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Advertising

Assistant Facility Manager Resume

Objective : Facility Management Professional with strong experience in Customer Relations, Project Management and Facilities Management. Broad industry experience derived from responsibilities as integrated service provider and corporate end-user. Cross-functional team leader able to establish synergies resulting in efficient service at the best value to ownership. Analytical problem-solver focused on continuous improvement. Result-driven, ambitious with a strong foundation in Facility Management.

Skills : Leadership / Management, Strategic Planning, Facility Management, Customer Relations, Landlord Relations, Vendor Management, Financial Analysis, Attention to Detail, Procurement & Contract, Project Management, Account Payable, Event Planning.

Description :

  • Support the senior facility manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
  • Assist the senior facility manager in the preparation and coordination of fire, life safety and other safety programs to ensure that policies and procedures are followed.
  • Supervise maintenance, cafeteria and mailroom staff to ensure effective implementation of services in accordance with contractual, performance and quality expectations of the company and the client.
  • Assist in the selection of contract services, vendor negotiation of service agreements. Oversee vendor performance to assure full compliance with standards established within the service agreement.
  • Coordinate the planning and organization of internal and building-to-building moves. Involved with the selection of movers and other necessary specialty trade contractor/vendors. Liaison to various in-house support groups to move.
  • Prepare budgets for the various buildout projects throughout the facility.
  • Oversee life safety; ensure that all environmental, health, and safety issues are identified and prevented.
  • Responsible for the completion of work order request in a timely fashion and to the satisfaction of the requesting associate.
  • Assist and support the senior facility manager on the financial management of the property and maintenance of financial records and files, as needed.
  • Perform monthly property inspection(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
BA

Assistant Facility Manager Resume

Objective : Dedicated and focused Assistant Facility Manager who excels at Facility Management via project managing all the tasks to achieve project goals. Seeking a role of increased responsibility and authority. Facilities Specialist with 15+ years in repair and maintenance. Organized record keeper with strong interpersonal skills.

Skills : Facility Maintenance, Inventory Management, Knowledgeable In People Soft Program, QuickBooks

Description :

  • Proactively developed and managed client and customer relationships ensuring that expected service levels and key performance indicators are meet or exceeded.
  • Managed the site in accordance with all agreed policies, procedures, and contract scope.
  • Managed site responsibilities for mechanical, electrical, plumbing, carpentry, generator and other critical systems.
  • Ensure compliance with all health and safety, environmental, and risk management policies.
  • Managed vendors, ensuring services are delivered in accordance with the contract and agreed on standards as well as vendor payments.
  • Coordinated and managed operational support for moves, reconfigurations, events, safety, and onsite services.
  • Managed multiple projects both facility sponsored as well as by other teams.
  • Ensure client and customers received exceptional service and onsite experience.
  • Cultivated development and relationship between services, clients, and end customers.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS

Assistant Facility Manager Resume

Headline : Proactive, persistent, and reliable professional with a multidisciplinary background that span in facility management operations, financial functions, sales, customer service and project management operations. Equipped with a transferable set of qualifications necessary in identifying quality assurance issues as well as in developing procedures to foster compliance and increase efficiency. Ability to produce high-quality work and meet deadlines in a fast-paced, high volume environment.

Skills : Electrical, HVAC, Grounds , Operations Management, Word, Leadership Training, Shipping, Receiving, Management

Description :

  • Serves as primary liaison to the client help desk, vendors, and branches.
  • Ensure timely processing of all work orders and monitor on-time completion.
  • Serves as primary contact with major vendors - tactical vendor management.
  • Conduct bi-weekly meetings with vendors to manage outstanding work orders and performance.
  • Communicate to the customer the expected response time to their work order request.
  • Responsible for collecting and organizing data used to prepare reports used to evaluate responsiveness to work orders, cost-effectiveness, and the results of routine site inspections.
  • Responsible for gathering proposals, scheduling and managing small projects.
  • Schedule after-hours work with vendors, art curator, security and property managers.
  • Collaborate with building owner/manager to ensure lease obligations are followed in regards to maintaining building systems, landscaping, and small renovation projects.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BA

Assistant Facility Manager Resume

Summary : Assistant Facility Manager with over 13 years experience in the technology, communications and facility management. Two separate AA Degrees in HVAC and Solar Engineering. Additional expertise in the management of a multi-tenant building and lease relations.

Skills : Budgeting, Customer Service, Inventory Management, Management, Office Management, Project Management, Relationship Management, Vendor Management, Facilities Management

Description :

  • Provide excellent customer service to 700 Honeywell employees to help JLL team achieve exceptional key performance indicator scores.
  • Nearly three years experience using clarify, 360facility, and oneview financials software platforms to provide excellent customer service to hon client and on-site users.
  • Ensures compliance with portfolio-wide initiatives such as project management, energy management, and sourcing.
  • Plays a key role in assisting the facility manager with monthly reporting duties including variance reports, budgeting tasks, audit compliance and client driven cost-cutting initiatives.
  • Supports accurate financial reporting through prompt processing of purchase orders and invoices.
  • Successfully manage long and short-term contractors including cafeteria/food service contractor, groundskeepers, janitorial contractors and trash removal service.
  • Conducts initial and follow-up training sessions as part of the one view financials training team.
  • Experience in managing simultaneous complex tasks from inception to successful completion.
  • Familiarity with SQL, database, data warehousing and analytical reporting tools and concepts.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
BS Business Administration