Facilities Administrator Resume Samples

The job description of the Facilities Administrator is to assist and support the Facilities Manager and the Facilities Department in its operations and carry out other tasks assigned by the Facility Manager. The common and specific duties mentioned on the Facilities Administrator Resume include – ensuring that the facility operations are carried out as per the company’s directive and client needs; scheduling preventive measures, responding to emergency maintenance calls, reviewing the supplies and equipment needs, keeping the kitchen supplies well-stocked; and at times performing cost-benefit analysis.

The key skills for the post of Facility Administrator include some or all of the following – strong written and oral communicating skills, multi-tasking and organizational skills, the ability to work and manage a fast-paced environment, and excellent basic computing skills. An Associate’s degree or a Bachelor’s degree in Business or related field is normally preferred for this management position.

Senior Facilities Administrator Resume

Summary : Self-motivated Senior Facilities Administrator with 9 years of experience who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in staying positive in stressful situations.

Skills : All Microsoft Programs, Customer Service, Team Building, Team Building, Calendar Management

Description :

  • Ensuring that the headquarters is presentable, professional and safe, implementing safety policies and programs.
  • Answering, screening and directing all calls to the appropriate person or department, assisting with customer issues and contact the support department on the customer's behalf.
  • Managing all aspects of the mail/supply room, scan, fax, file, print, and ship as needed.
  • Ordering the office supplies and maintain facilities spending budget, decreased facilities spending by 51% in Q3.
  • Scheduling board meetings, coordinating catering, domestic and international travel and all other logistics.
  • Planning and coordinating the company events, such as monthly birthday celebrations, holiday parties, company picnics.
  • Coordinated and managed the headquarters remodeling project and presented power point presentations on the project.
  • Planning, estimating, and updates, in addition to tracking progress in a smart sheet.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BA


Facilities Administrator I Resume

Summary : Results-oriented and skillful Facilities Administrator I with 11+ years of experience working in fast-paced environments in facilities operations/management in a seamless and positive way to contribute and improve the development of daily operations. Highly efficient professional with progressive growth and comprehensive experience in the coordination and support of corporate operations, maintenance services, technical support and project/program management.

Skills : Facilities Management, Operations Project, Program Management, Project Planning, Process Improvement, Expense/Budget Management, Records Management

Description :

  • Providing an oversight of tactical support, strategic projects, customer service, data processing, purchasing and daily.
  • Full accountability for the coordination and scheduling of facility-related issues, activities, budget administration.
  • Responsible for the preparation and distribution of status reports while systemizing processes to simplify workload prioritization and efficiency.
  • Coordinating all aspects of strategic business initiatives by identifying project and data resources.
  • Managing and organizing the administrative support team activities including workflow planning, staff mentoring, coaching and performance assessment, and development.
  • Managing the channel communication between the building property management and headquarters facility to ensure workplace safety and resolving problems related to the building facility operations.
  • Coordinating on-site visits with vendors and contractors for all routine facility maintenance and repairs as well as for any facility modifications.
  • Coordinating and providing an oversight of a wide variety of administrative tasks and cross-functional support between functional areas.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
Associates

Facilities Administrator I Resume

Summary : Dedicated, responsible, organized and focused Facilities Administrator I who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Highlights Microsoft Office proficiency, Professional and mature, Excel spreadsheets, Highly organized, Self-directed, Results-oriented.

Skills : Analysis, Communication, Computer Knowledge, Customer Service And Problem Solving.

Description :

  • Performed necessary administration procedures including adding, changing, and moving end user or department moves as needed.
  • Ensured satisfactory resolution of vendor involved repair issues with end users.
  • Responded to all calls regarding repair, maintenance, and installation of equipment and systems that fell under the general scope of the facilities department.
  • Interacted with customers, provided information about the organization's services, and responded to customer complaints when needed.
  • Managed and distributed work order requests to the proper technicians from the track-it! Work order management system.
  • Tracked the temporary and visitor access badges for the facility within the access badge log, activating and deactivating badges as necessary.
  • Took photos of new employees, formatted, and uploaded onto the server for access badge creation.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
Bachelor Of Commerce


Junior Facilities Administrator Resume

Objective : Highly motivated, dependable Junior Facilities Administrator with exceptional skills in handling first contact services and managing day to day administrative tasks of the office. Adept at managing filing and records systems along with managing scheduling duties and supplies management. Ability to operate multi-line telephone systems and route calls to appropriate staff members. Able to exhibit superior communication skills along with proven ability to maintain calm during extreme pressure.

Skills : Excel, Word, Powerpoint, Sharepoint, Purchasing, Invoicing, Meeting Planning, Proofreading

Description :

  • Ensuring all visitors/vendors have signed a Non-Disclosure Agreement and enter information into the NDA maintenance system, as well as ensuring they sign in via the Envoy system.
  • Utilizing the discretion and judgment at all times in dealing with executives direct reports, as well as communication with customers and vendors via telephone and email.
  • Conference room calendar scheduling for upcoming meetings such as BOD, leadership and customer meetings.
  • Handling the shipping/receiving requests as needed, with an understanding of international shipping processing as well as sorting and distributing mail and packages.
  • Using MS Word and Excel to assist with document creation and data entry.
  • Managing the building security badging systems, video surveillance equipment, vendor contacts and marketplace food concept.
  • Managing the accounts for mail services and systems while overseeing all aspects related to mailing and shipping needs.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associates

Jr. Facilities Administrator Resume

Objective : Dedicated Jr. Facilities Administrator with a working knowledge of facilities management systems work practices, contract and purchase order preparation. Three years of experience in coordinating work activities, cost control, contract negotiations, building maintenance/standards and regulatory compliance in accordance with long-range planning criteria, budget commitments, while meeting customer needs.

Skills : Staff Development, Customer Commitment, Interpersonal, Leadership, Administrative, Structuring, Customer Base Expansion, Client Relationship Management

Description :

  • Overseeing the daily operations of a call center facility and coordinate all facility vendor relations and negotiations, including being the primary representative to the property management company.
  • Coordinating the disaster recovery plans, emergency standard operating procedures, and business continuity.
  • Collaborating closely with senior upper management on space planning, fixed asset purchases, and lease modifications.
  • Managing the ordering of office supplies, office equipment while keeping an inventory of such, in order to ensure cost efficiencies and protect company assets. Maintaining the organization of the storage facilities.
  • Recruiting coordination and logistics with talent acquisition team for weekly career events in order to successfully maximize potential candidates for weekly new hires, while strategizing with upper management applicants for interview lineups logistics in order to streamline processes as quickly and efficiently as possible.
  • Processing the accounts payable vouchers for payments related to all administration services in compliance with accounting procedures and budgetary requirements.
  • Overseeing the maintenance of front lobby, vendor door reception areas, main sales floor, training rooms, and all private offices to ensure they are being kept clean and safe.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BA

Facilities Administrator II Resume

Summary : Facilities Administrator II with over 16 years of experience in Logistics/Facilities support, Consumer Banking, Office Management and Dental Assistance in both civilian and government contract employees. Demonstrated experience in procurement and property management, inventory control, Federal regulations, and dealing with multiple suppliers and projects. Assisted in the planning and managing of facilities relocations.

Skills : AutoCAD, Microsoft Project, Microsoft Office, Adobe Illustrator, Lotus Notes, Adobe Photoshop, Illustrator, AutoDesk

Description :

  • Devising and establishing a company's quality procedures, standards and working with purchasing staff to establish quality requirements from external suppliers.
  • Making sure that manufacturing or production processes meet international and monitoring performance by gathering relevant data and producing statistical reports.
  • Making suggestions for changes and improvements and how to implement them.
  • Using relevant quality tools and making sure managers and other staff understand.
  • Monitoring and working with staff to make sure all licenses, permits, inspections and medical reviews are current.
  • Working with the state and federal agencies to renew and update permits, taxes and licenses as needed, updating database and files.
  • Coordinates with maintenance personnel and vendors in equipment installation, facilities equipment repair, preventative maintenance.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Diploma

Facilities Administrator II Resume

Summary : Highly resourceful and results-driven Facilities Administrator II with solid analytical, logistics, administrative experience. A solutions-driven employee with refined communication and negotiation skills and a proficiency to facilitate change through strategic planning and problem-solving. Demonstrated ability to utilize expertise to analyze and advise management on a wide range of program activity, ensuring sustainable growth and supporting process improvement.

Skills : MS Office, Lotus Notes, MS Navision, WebTime, Oracle, SAP, AS 400 And CRM Maximizer, Peoplesoft

Description :

  • Providing administrative support by managing and routing all incoming switchboard calls, distribute company mail, which includes all in-coming and out-going mail, and coordinating company supply orders and distribution.
  • Handling all relationships with a supplier to the company by negotiating prices that allow the company's costs to remain low while still getting a quality product and managing the document storage and retention policy.
  • Conducting the price quotes from multiple suppliers, working alongside the budgeting department, and inspecting the quality of all supplies.
  • Recording all received customer checks and post payments to customer accounts and deposits, working under the direction of the Accounts Receivable Manager.
  • Issuing credit memos, RGA, and bad debt write-off, and responsible for generating financial reports for the premier.
  • Assisting the Director of Human Resources with the development and reformatting of MS Powerpoint.
  • Writing and distributing "no offer" letters to prospective employees, and conducting mail merge and distribution.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Associates

Facilities Administrator Resume

Objective : Highly enthusiastic and resourceful Facilities Administrator with 4 years professional experience in administrative and financial areas. Skilled in making sound business decisions based on analyses of short- and long-term business needs. Accustomed to working in a fast-paced environment and successfully handling several responsibilities simultaneously. Demonstrated ability to implement office policies and procedures to facilitate the smooth workflow.

Skills : SAP, JD Edwards, Microsoft Office Word, Excel, Powerpoint, Outlook

Description :

  • Planned and coordinated corrective and preventive maintenance tasks for 17 project sites inclusive of premier mall outlet, insurance and credit facility companies, share-holders villas building, saloons, and offices.
  • Planned and executed the facility check-ups for MEP, fire-fighting, elevators, pest control and façade cleaning for falcon house building.
  • Prepared quotation for new installations, parts which need replacements and warranty claims and obtains clients facility managers approval for the same.
  • Prepared purchase request for variation work and consumable items in JD Edwards and forwarded it to the purchasing department for processing.
  • Coordinated with suppliers and sub-contractor on the delivery materials and completion of works.
  • Updated GRN of delivered items in JD Edwards maintains an accurate item inventory by updating item consumption per site in JD Edward.
  • Maintained petty cash float allotted to each the project operations and updates utilized amount in JD Edwards and requests for replenishment when necessary.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Entry Level
Education
Education
BS

Facilities Administrator II Resume

Summary : Highly resourceful and results-driven Facilities Administrator II with solid analytical, logistics, administrative, operations, team management, and regulatory compliance experience. Solutions-driven employee with refined communication and negotiation skills and a proficiency to facilitate change through strategic planning and problem-solving. Strong background in support services including organization, office management, facilities and operational logistics and data reporting.

Skills : CRM, Lotus Notes, MS Office, Navision, Inventory Management, Facilities Supervision/Coordination, Retail, Microsoft Office

Description :

  • Providing administrative support by managing and routing all incoming switchboard calls, distributing company mail, which includes all in-coming and out-going mail, and coordinating the company supply orders and distribution.
  • Handling all relationships with a supplier to the company by negotiating prices that allow company's costs to remain low while still getting a quality product and managing the document storage and retention policy.
  • Conducting the price quotes from multiple suppliers, working alongside the budgeting department, and inspecting the quality of all supplies.
  • Recording all received customer checks and post payments to customer accounts and deposits, working under the direction of the Accounts Receivable Manager.
  • Processing the hourly payroll data and information using Ceridian/Web time/ADP software and programs.
  • Issuing the credit memos, RGA, and bad debt write off, and responsible for generating financial reports for the premier.
  • Assisting the Director of Human Resources with the development and reformatting of MS Powerpoint.
  • Assisting with reorganizing the distributor program for the Canadian market by organizing, coordinating and distributing information packets for hospitality and commercial markets.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
Associates

Facilities Administrator Resume

Objective : Dedicated, hard-working Facilities Administrator with a background of 2 years in Administrative support. Motivated, highly organized, detail oriented self-starter with strong communication skills. Demonstrated ability to utilize expertise to analyze and advise management on a wide range of program activity, ensuring sustainable growth and supporting process improvement. Extensive customer relations experience with well developed social interaction and problem-solving skills.

Skills : Inventory Management, Project Management, Facilities Management, Budgeting, Forklift Operator, Materials Management

Description :

  • Supported the corporate services including mail services, hospitality, current technology, facility management and document reproduction.
  • Coordinated events for a large marketing firm with high profile clientele, promotions, internal/client-facing meetings.
  • Surveyed and addressed the physical conditions in commercial space to ensure high standards of appearance, cleanliness, safety, and productivity.
  • Provided support for all departments company-wide, assisted IT and HR on combined projects including new employee accounts.
  • Supported the Director in planning, budgeting and managing large projects involving construction, space planning, architectural design, interior design, and event planning.
  • Determined and planned the seating coordination and logistics: confirm desk space, name plates.
  • Drafted internal communications for Facilities Director including memos, emergency procedures, security alerts, procedure changes, safety protocol.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Business Administration