Attendance Secretary Resume Samples

Description :

1. Post daily call-ins, excused activity list, suspensions, and truancies.
2. Receive, route and take messages and deliver to staff and students.
3. Generate attendance rosters for substitutes daily, and post attendance for substitutes in the building.
4. Reconcile figures and research any discrepancies in student, teacher or class information.
5. Responsible for coordinating safety rules and school procedures with administrative staff.
6. Schedule meetings, appointments, and maintain a calendar for faculty, students and parents.
7. Maintain an accurate log of student: absences, tardies, early dismissals, and written excuses Input bus numbers.
8. Maintain student records by either alphabetically or by grade.
9. Responsible for end of year checklist: make sure all students have birth certificates, SSN, current shot records and completed schedules.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Greet and screen all visitors in the front office utilizing a raptor system.
2. Manage all copier/printer supplies, and keep it current.
3. Input any work orders for copiers/printers, also work orders for the office through Munis.
4. Screen and distribute mail to appropriate staff members.
5. Responsible for answer incoming calls from parents concerning student's absences 
6. Responsible for keeping accurate records for attendance of over 1100 students 
7. Perform a variety of clerical, data entry, and support functions to assist staff, parents, students, and teachers.
8. Responsible for typing memos and documents for Principal, Assistant Principal, and Counselor.
9. Responsible for the handling of bookstore funds and balance books.

Experience

5-7 Years

Level

Executive

Education

HS

Description :

1. Directs the collection of absence slips from classrooms at the end of each period.
2. Issues class-admit slips, tardy slips, corridor passes and off-campus passes to students.
3. Answers the telephones, routes calls, takes messages and/or provides factual information to the caller.
4. Maintains a log of incoming calls from parents listing students who will be absent; telephones absent students' parents to ascertain the reason for absence.
5. Maintains a master file of students leaving school for various reasons each day.
6. Reviews notes brought by students for forgeries and other discrepancies.
7. Carefully audit all lists and files to eliminate legitimate reasons for absence before referring students for cutting a class.
8. Inputs modify and retrieve student attendance information, class schedule changes and other data using a computer terminal and scanning equipment.
9. Compiles periodic attendance reports; monitors absenteeism and provides information to teachers and administrators regarding student attendance.

Experience

5-7 Years

Level

Executive

Education

Associate

Description :

1. Responded appropriately to student attendance questions and requests.
2. Supervised school attendance calling software and voicemail.
3. Maintained and issued Unexcused Absence Verification Forms.
4. Entered all absences and late arrivals (tardies) in the Pentamation system.
5. Monitored attendance for over 500 children and prepared attendance reports for the administration office.
6. Managed office functions, trained and directed the work of office aides.
7. Maintained daily attendance records, created and maintained principal's correspondence, multi-task office functions with numerous phone calls and maintained intercom system.
8. Managed and ordered school office supplies and scheduled maintenance for office equipment.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Require verifying notes when necessary and writing passes.
2. Enter attendance information in the school database for each student when they leave or come in late.
3. Communicate with parents/guardians regarding attendance issues.
4. Filing Mailings which include attendance and tardy letters to parents/guardians.
5. Generate absence reports for truancy officers and collaborate with him/her regarding student's absences.
6. Answer all overflow telephone calls from the switchboard and respond appropriately to requests.
7. Issue early dismissals, late arrivals and admit forms for students as needed.

Experience

5-7 Years

Level

Executive

Education

HS

Description :

1. Run the attendance office and maintain all attendance records for students.
2. Greet all visitors and determine their needs.
3. Answer all overflow telephone calls from the switchboard and respond appropriately to requests.
4. Issue early dismissals, late arrivals and admit forms for students as needed.
5. Call parents for attendance verification for students signing in or out of schools.
6. Process all withdrawals for the school; collect grades and forward to guidance.
7. Perform daily attendance duties, reception area, multi-line phone system, managing issues and communicating solutions to parents, teachers and/or other school personnel.
8. Responsible for attendance for over 700 students daily.

Experience

7-10 Years

Level

Management

Education

AAS

Description :

1. Kept track of all students' early departure, tardiness, latest, excused and unexcused absences.
2. Prepared a monthly report for the principal and vice-principals.
3. Worked for the guidance department providing assistance to four guidance counselors.
4. Maintained calendars for all guidance staff.
5. Answered a large volume of telephone calls transferring them to the right counselor for appropriate action.
6. Retrieved files from the vault and making copies of documents requested from parents, teachers, students, staff and other schools per there request.
7. Provided supervision of the in-school suspension room and related assignments.

Experience

2-5 Years

Level

Junior

Education

HS

Description :

1. Processed and ensured the accuracy of student attendance on a daily basis for the purpose of accurate tracking and documentation of student attendance.
2. Screened calls, visitors, and mail; maintained schedules, appointments, and calendars.
3. Maintained all locker assignments and physically changed every lock in the building each school year.
4. Reported to the building principal to complete many other tasks.
5. Secured monies for the school office, cafeteria, athletics, and music departments on a daily basis.
6. Responsible for typing reports, memos, forms, and other correspondence as needed.
7. Performed general clerical functions and record-keeping (answering phones, mail, copying, faxing, scanning, etc.).

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Managed reception area, greeted visitors, screened and directed calls to appropriate personnel.
2. Communicated with parents and officials regarding student absences.
3. Prepared attendance letters and scheduled meetings.
4. Processed student enrollment and withdrawal applications.
5. Maintained and updated accurate student records and filing systems.
6. Compiled data and prepared reports for state funding.
7. Maintained attendance records of students, compiled daily absentee lists, computing dismissals, and tardiness.
8. Enrolled and dropped students, updated addresses.

Experience

2-5 Years

Level

Junior

Education

Associate

Description :

1. Complete daily attendance accounting entry and withdrawal functions.
2. Maintain AGR cards for student enrollments and withdrawals.
3. Process and input daily attendance and modifications data following district procedures.
4. Maintain and finalize the attendance accounting cycle, the beginning of the year, and the end of the year report.
5. Maintain and pass six attendance accounting cycle audits, a beginning of the year audit, and end of the year audit.
6. Attend all required staff development training.
7. Communicate effectively with parents/guardians/community members.
8. Delivered mailing/packages to various faculty branches and to classrooms.

Experience

7-10 Years

Level

Management

Education

BS