Description :

1. Managed payroll processing, including union and certified payroll reports.
2. Posted cash receipts and reconciled accounts to ensure accuracy.
3. Coordinated with external auditors for compliance and reporting.
4. Set up jobs and generated Work in Progress Reports for project tracking.
5. Prepared AIA billings and ensured timely invoicing to clients.
6. Verified suppliers and maintained vendor records in Oracle for accuracy.
7. Processed payments, including checks, ACH, and wire transfers for multiple entities.

Experience

2-5 Years

Level

Executive

Education

Bachelor of Science

Description :

1. Established and maintained comprehensive charts of accounts for multiple subsidiaries using People’s Choice software.
2. Developed and managed weekly timesheets, processing payroll for 100 employees across three companies, ensuring accuracy in paychecks and reimbursements.
3. Calculated and remitted employer liability taxes weekly, reconciling and posting journal entries per project quarterly.
4. Oversaw multi-million dollar accounts payable, tracking job costs and collaborating with project managers to control expenses.
5. Conducted account reconciliations for accrual accounts, ensuring financial accuracy.
6. Managed cash collections, accounts receivable, and project billings, delivering timely financial statements.
7. Created detailed payroll cost projections, including employer liabilities, for each project.

Experience

2-5 Years

Level

Executive

Education

BSA

Description :

1. Processed contractor payments using PeopleSoft, ensuring compliance with contractual obligations.
2. Verified contractor payments to maintain adherence to budgetary limits.
3. Updated financial records for subcontractor payments and lien waivers using advanced spreadsheets.
4. Monitored insurance compliance for general and subcontractor policies.
5. Managed job cost budgets, commitments, and actual payments in PeopleSoft.
6. Prepared month-end journal entries to ensure accurate financial reporting.
7. Reconciled vendor accounts to maintain accurate financial records.

Experience

10+ Years

Level

Senior

Education

BSA

Description :

1. Matched and coded payables, entering invoices into QuickBooks and proprietary accounting systems.
2. Addressed payment inquiries and resolved discrepancies efficiently.
3. Executed weekly check runs for over 300 vendors, ensuring timely payments.
4. Coded and processed 30 employee expense reports accurately.
5. Managed payroll processing for 50 employees using ADP software.
6. Generated detailed time and material invoices for client billing.
7. Conducted collection calls on overdue accounts, facilitating prompt payments.

Experience

5-7 Years

Level

Executive

Education

BSA

Description :

1. Managed contracts and purchase orders for the Construction Division, ensuring compliance and accuracy.
2. Coded and processed vendor invoices, improving payment efficiency.
3. Coordinated approval processes for accounts payable, reducing processing time.
4. Resolved billing discrepancies, enhancing vendor relationships.
5. Maintained budgets for multiple construction projects, ensuring financial targets were met.
6. Supported the Vice President of Construction with financial reporting and analysis.
7. Assisted in job costing and closing Construction in Process accounts to General Ledger.

Experience

2-5 Years

Level

Junior

Education

BSA

Description :

1. Reconciled and balanced multiple accounts, achieving a 100% accuracy rate in financial reporting.
2. Set and managed job costs and budgets for various commercial and residential projects, ensuring profitability.
3. Reviewed plans and calculated square footage for accurate take-offs and bid proposals.
4. Managed procurement of materials and equipment rentals to meet project timelines and budgets.
5. Created and submitted bid proposals and change orders, enhancing project scope management.
6. Reviewed contracts and completed AIA forms for timely payment applications, ensuring cash flow.
7. Oversaw payroll and scheduling for multiple construction crews, optimizing labor costs.

Experience

2-5 Years

Level

Executive

Education

B.S. Accounting

Description :

1. Resolved vendor discrepancies and improved communication, enhancing relationships.
2. Conducted daily cash analysis and made necessary adjustments to maintain liquidity.
3. Prepared detailed financial draws summarizing property expenses for bank reviews.
4. Executed bank reconciliations and journal entries to ensure accurate financial records.
5. Compiled year-end documentation for audits, ensuring compliance with regulations.
6. Managed daily cash deposits and updated general ledger accounts for accuracy.
7. Analyzed project budgets and variances to provide actionable insights for management.

Experience

2-5 Years

Level

Executive

Education

BSA

Description :

1. Managed all financial documentation from bid submission to final project closeout, ensuring accuracy and compliance.
2. Collaborated with insurance providers to assess damages and recover depreciation costs effectively.
3. Prepared AIA billing documents based on project milestones and completion percentages.
4. Administered payroll processing and ensured timely tax submissions for all employees.
5. Drafted and negotiated subcontract agreements, detailing scope, payment terms, and billing requirements.
6. Coordinated with suppliers to ensure timely delivery of materials and services for ongoing projects.
7. Worked closely with CPA firms to provide necessary financial data for year-end reporting and audits.

Experience

5-7 Years

Level

Executive

Education

High School Diploma

Description :

1. Approved and processed payments for construction projects, ensuring compliance with tax regulations.
2. Collaborated with construction teams and vendors to ensure timely and accurate payments.
3. Managed asset uploads and postings in the SAGE fixed assets system.
4. Posted payments in the SAGE construction budget system, maintaining accurate financial records.
5. Reconciled cost schedules, accumulated depreciation, and construction in progress accounts.
6. Drafted and reviewed stipulated sum agreements for contractors, ensuring clarity and compliance.
7. Monitored project progress and adjusted payments based on milestones achieved.

Experience

7-10 Years

Level

Management

Education

GED

Description :

1. Prepared and analyzed monthly financial statements for multiple construction projects.
2. Served as the primary contact for the accounting system, ensuring data integrity.
3. Set up new project accounts in the accounting system for accurate tracking.
4. Developed custom reports using Sage and Crystal Reports for management review.
5. Oversaw accounts payable and payroll, ensuring timely and accurate processing.
6. Coordinated with IT consultants to resolve accounting software issues.
7. Tracked material usage and costs for various construction projects to maintain budget compliance.

Experience

2-5 Years

Level

Junior

Education

GED