Contract Administrative Assistant Resume Samples

A Contract Administrative Assistant helps the contracts manager to enforce contracts that are made with the customers, contractors, employees, suppliers, or government agencies. The job description and duties seen on the Contract Administrative Assistant Resume include the following – preparing contract documents; setting up meetings for the managers; maintaining contract files; setting up the documentation for new contracts; drafting an invitation to tender letter and contractor agreement form; sending copies to the company’s attorney, and monitoring the contractor’s performance and compiling periodic compliance reports.

To thrive on the job, these assistants need strong attention to detail coupled with interpersonal and organizational skills. While checking the final draft of the contract, they should be able to detect the errors and rectify them on time. These people should have irrefutable integrity and the ability to keep matters confidential. Clear writing and speaking skills are also vital. The best way to enter this field is to possess a degree in acquisition and contract management.

Contract Administrative Assistant Resume example

Contract Administrative Assistant Resume

Summary : Eighteen progressive years in accounting, payroll and administrative functions. A highly energetic, dependable and detail oriented team player with great customer service skills. Handled 4-column bank reconciliations for 19 accounts, reconciled balance sheet accounts to the ledger and managed fixed asset list.

Skills : Microsoft Office Suite, Data entry, Management Skills.

Description :

    1. Input customer orders and made changes as required.
    2. Assisted in the preparation of proposals.
    3. Copied, filed, and faxed letters as well as DD250 forms for Government contracts.
    4. Maintained a log of all quotes in Excel and all new orders in MS Access.
    5. Assisted in changing the process of manual sales order to electronic for streamline and efficiency.
    6. Responsible for incoming and outgoing mail including FedEx/UPS.
    7. Scheduled/coordinated meetings and special engagements.
    8. Processed payments for more than 1800 accounts and expense reports for over 100 employees.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BS In Administration


Contract Administrative Assistant Resume

Summary : Highly organized analytical professional with superior goal setting, decision-making, and problem solving skills. Solid reputation for having positive impact on both internal and external support and overall productivity. Keeps pace with changes in various industries and evolving needs. Strong ability to identify, develop and sustain a network of people and other resources for tasks.

Skills : Word, Excel, Customer Service, Account Management, Legal.

Description :

    1. Provided administrative support to a team of professionals, Executives, Marketing department, and office.
    2. Drafted confidential client contracts and edited international clients' specifications sheets.
    3. Provided administrative support to COO, CFO, and President, including daily reports.
    4. Managed calendar managed accounts payable/receivable, expense control procedures including cash receipts, disbursements, finance charges, billings, invoicing, purchase orders, and inventory verification chargeback, and rebates for Senior Executives, consultants, and President.
    5. Coordinated travel arrangements hotel accommodations and car service for multiple executives and directors.
    6. Processed all customer orders, provided a detailed and accurate account of customer orders: 
    7. Managed a high volume of calls with a pleasant voice, and workload within a deadline-driven environment.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
G.E.D


Contract Administrative Assistant Resume

Summary : More than 10 years' experience in Contract Administrative Assistant and support with recognized strengths in account maintenance within the financial industry. Developed good working relationships with clients and customers with excellent interpersonal skills Excellent problem-solving and trouble-shooting Possess solid computer skills.

Skills : Filing, File organization, Office inventory.

Description :

    1. Answered the phones for the Breckenridge and Longmont offices for meetings and work overload of office personnel.
    2. Processed incoming and outgoing mail (domestically and internationally), and inner-office mail distribution.
    3. Condensed and archived project files.
    4. Reproduction of documents, and assisted in the production of class books for water and wastewater plant operators for education credits.
    5. Prepared the daily schedule for 11 offices to document employee presence for Senior Vice President.
    6. Maintained conference room schedule both manually and electronically.
    7. Updated library database.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
High School Diploma

Contract Administrative Assistant Resume

Objective : To obtain a challenging Contract Administrative Assistant position that will allow me to utilize my various skills and experience.

Skills : Microsoft Office, Account Management, Bookkeeping, Office Management.

Description :

    1. Processed subcontractor invoices and submitted to Department Managers for review and signature, forward to Corporate for payment.
    2. Updated and produced weekly financial reports using Deltek Costpoint to reflect changes, additions, and/or modifications to delivery orders.
    3. Coordinated administrative details in response to the site manager's request and act as a liaison in routine administrative matters, assist Field Service Representatives while overseas with completing routine HR paperwork.
    4. Performed various other duties as the Alternate Facility Security Officer - familiar with JPAS, EQIP, and ISFD.
    5. Collected and prepared information for Request for Quotation, Subcontractor Statement of Work, Supporting Data, Sole Source Justification, Task Performance Analysis, Price Analysis and Contract Security Classification Specification Form DD254.
    6. Prepared status reports on a monthly basis and provided copies to Government contracts and task leaders.
    7. Responsible for tracking all government furnished information.
    8. Processed and distributed all incoming mail.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
B.S in Administration

Contract Administrative Assistant Resume

Summary : To employ my clinical and administrative abilities as an Administrative Assistant to obtain a position with a forward growing company. My passion and urge to succeed will make me a great fit in the medical industry. 12 years of administrative experience to aid in my medical competency.

Skills : Word, Excel, Powerpoint, Outlook, Lotus Notes, Quickbooks, Accounting, Bookkeeping.

Description :

    1. Provided legal assistance and administrative assistance on long-term assignments.
    2. Owned the review of the auditing of company legal bills.
    3. Effectively transcribed recorded tapes in order to assist with subpoena preparation.
    4. Conducted in-depth legal research using Westlaw and LexisNexis, in conjunction with paralegals.
    5. Successfully tracked expenses, maintained accounts payable/accounts receivable records, prepared income statements.
    6. Prepared bank reconciliations, monitored invoices, and sales receipts for accuracy.
    7. Achieved meticulous record-keeping through the creation and utilization of vendor and customer databases in Microsoft Excel.
    8. Successfully trained associates on advanced topics in Microsoft Word and Excel.
    9. Created and maintained presentations, client spreadsheets, files, and databases to ensure accuracy and ease of information.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
M.S In Administration

Contract Administrative Assistant Resume

Headline : To work in an atmosphere that enables me to apply my skills and knowledge, while learning and gaining administrative experience.

Skills : Proofreading, Report Analyzing, Organizing, Scheduling, MS Office.

Description :

    1. Developed and maintained a SharePoint tracking system for handling controlled correspondence and action items in a timely and efficient manner, bringing attention to supervisors for action items needing extensions.
    2. Trained in the agency's filing system, and uses the system to electronically produce, store, and retrieve official agency records, with the use of appropriate formatting and procedures.
    3. Reviewed incoming correspondence, announcements, and staff papers; and, keep Division Director and Deputy Director informed of all matters of interest and determine which material requires attention.
    4. Managed Division Calendars and Schedules Responsible for maintaining six supervisors' calendars and arranging meetings for supervisors' and staff.
    5. Ensured that supervisors have necessary materials needed for meetings, acting as a liaison in administrative matters involving scheduling of meetings and/or conferences between Division management, arranging conference rooms or meetings for staff, including audiovisual equipment, shurephones, bridge lines, etc.
    6. Received and referred telephone calls and visitors, and respond to inquiries of a routine nature, including any requests for meetings with supervisors.
    7. Responsible for Performing Administrative Support Proven ability to perform typing duties; utilized word processing systems to produce a variety of documents and to support staff activities by using software such as Word, PowerPoint, and Excel.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
GED

Contract Administrative Assistant Resume

Objective : Seeking a position that will allow me to utilize my communication, organizational, and problem solving skills. A position that demands for an individual who is detail oriented, reliable, honest and, who is adept at juggling multiple tasks in a high-pressured environment.

Skills : Filing, Record Management, Customer Service, Proofreading.

Description :

    1. Performed review, entry, and administration of Service Agreements.
    2. Processed contract agreements in company contract database, including new contracts, upgrades, changes to coverage levels and terminations.
    3. Ensured all inspection schedules are accurate.
    4. Processed all contract renewals, obtaining valid Purchase Order information and ensuring accurate pricing.
    5. Maintained Customer Master Database, adding new customers, updating customer changes and removing duplicate customers from database.
    6. Assisted Business Manager with Dispute Management System activities.
    7. Maintained customer Monitoring Agreements and work closely with Central Monitoring and Dispatch Center.
    8. Processed all Service Agreement customer invoices, issuing proper credits when necessary.
    9. Worked closely with Sales Representatives and Inspection Supervisors for contract initiation, entry, and changes.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
B.S Of Science

Contract Administrative Assistant Resume

Objective : To obtain a challenging Contract Administrative Assistant position that will utilize my skills and experiences and which will also provide me with the opportunity for growth and advancement.

Skills : MS Office, Data entry, Scheduling Meetings.

Description :

    1. Directed source of administrative support for the Project Manager on all aspects of projects from the proposal stage through the final inspection.
    2. Set up and maintained project folders, job files for all subcontractors and financial, draft safety, and quality control plans.
    3. Prepared Invoice Status Reports, Job Progress Reports.
    4. Responsible for material purchasing, petty cash, equipment rental, and purchasing.
    5. Coordinated all required documents with subcontractors.
    6. Deposited paychecks to the bank.
    7. Provided administrative support to the Human Resources department; maintained employee files, drug screening forms, prepared new hire announcements, assisted with coordinating special events.
    8. Provided support to Safety Manager; maintained Safety Training log, Safety Meetings, preparing Certificates.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Diploma In Management

Contract Administrative Assistant Resume

Objective : Enthusiastic and well-organized with solid background in data entry, content creation, and customer service. Motivated customer service specialist with over 4 years experience in a fastpaced, teambased environment. Serviceoriented delivering high quality customer service by accurately assessing client needs and recommending the most useful policies and products.

Skills : Customer service, Inventory Management, Organizing.

Description :

    1. Worked to schedule patients in a quick and efficient manner for both patient and clinic benefit.
    2. Brought in W 20% more clientele within the contracted time than had been seen for over a year.
    3. Provided new client packets of paperwork, scheduled time, map, and an overview of what was to come for the patient.
    4. Transcribed and sent outpatient reports within a week of testing.
    5. Managed inventory of office supplies, vendors, organization, and upkeep adhering to a fixed M budget.
    6. Worked interoffice tech support for all testing materials and office material.
    7. Researched and improved office materials for better office running.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
High School Diploma

Contract Administrative Assistant Resume

Summary : Looking for a Contract Administrative Assistant position in a well-established growing organization where I will get an opportunity to perform my abilities by providing the professional and business services that are required.

Skills : Customer Support, Project Management, Sales & Marketing, Data Entry.

Description :

    1. Submitted expense reports, assisted Communications Team, scheduled meetings, and arranged meeting room availability, including luncheons.
    2. Processed purchase orders and check requests through Ariba purchasing system.
    3. Directed/prioritized media communications to the appropriate team.
    4. Processed Sales & Marketing department requests for special events.
    5. Maintained Rep Service's nutritional product stock (4 brands) and department stock for employee requests/priority requests.
    6. Processed all Marketing purchase order requests through Ariba.
    7. Circulated weekly copy/label submission for review, according to policy guidelines.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
B.S in Administration