Document Management Specialist Resume Samples

A highly professional Document Management Specialist takes charge of implementing and administering document management systems and related processes that enable the enterprise to capture, store, share, retrieve and destroy electronic data, documents, and records. The other specific tasks that are mentioned on the Document Management Specialist Resume are – reviewing and testing document management systems, interpreting and disseminating system performance data, operating data capture technology for importing digitized documents, checking for access problems faced by end-users; monitoring regulatory activities and configuring document management system features like access profiles, document workflow procedures and user interfaces.

Those interested in serving for this role should have the ability to manage time well, multitask, and be able to troubleshoot problems. Strong customer service skills and communication abilities are also essential as these specialists have to regularly communicate with external and internal sources. They should be computer-savvy and show proficiency in MS Office products and document control software. An associate’s or Bachelor’s degree is the minimum qualification required for this role.

Document Management Specialist Resume example

Lead Document Management Specialist Resume

Summary : To pursue a career in a work environment that will utilize and reinforce the technical skills and abilities and also apply and gain new cutting edge skills and experience in a rapidly changing field. To take up a responsible profile and apply acquired skills to achieve organizational goals

Skills : Microsoft Office, Adobe, Documentum, IPMS, Sharepoint, SAP.

Description :

    1. Created, update and maintain archiving, SOP's, process guides, flowcharts, checklist, forms, and work instructions.
    2. Train and oversee employees on the archive processes, procedures, and responsibilities.
    3. Confirm hard copies are an exact copy of submission sent to the agency, in our DMS and/or file on CD/DVD(s).
    4. Update submission categories in Livelink so submission shows in Chron Log (Oracle BI Publisher Enterprise).
    5. Maintain, review, and update Disaster Preparedness documentation so that we are audit and/or inspection ready.
    6. A specialist and Knowledge Manager for LiveLink (DMS), Microsoft Office, and Adobe Acrobat.
    7. Update and input customer information to accounts, scanning documents into systems, faxing, mailroom, respond to customers' requests for their accounts.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Associates


Document Management Specialist - Temp Resume

Objective : Document Management Specialist who effectively identifies and resolves problems using creativity and available resources. Tackles tough problems and follow through to a satisfactory conclusion. Prioritizes workload and multi-task; flexible to changing priorities. Direct in approach to discovering information.

Skills : Strong Computer Knowledge, Administration, Procurement, Document Control.

Description :

    1. Responsible for securing and releasing credit union collateral.
    2. Quality checks and completes required documents for filing on titles or other loan security and sends to appropriate state agencies for recording.
    3. Communicates with various state agencies, insurance companies, title agencies, and other outside parties to determine fees and resolve title issues.
    4. Works closely with members to resolve title issues and collect missing loan paperwork.
    5. Maintain and understand compliance to ensure that work complies with the established policies, procedures, and applicable regulations.
    6. Other duties assigned or required in connection with the general operation of the credit union.
    7. Provided a consistently positive attitude in even the more stressful situations by working extra and ensuring my teammates completed their tasks effectively.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science


Document Management Specialist IV Resume

Summary : To obtain a challenging opportunity in a reputed organization that utilizes the skills and knowledge and has the ability to work efficiently even under pressure to meet the challenges & gain further skills. To utilize the efficient technical and leadership qualities in an organization, offering a competitive environment and professional development with the power of confidence, hardworking and sincerity.

Skills : Communication Skills, Fast Learner, Compliance Management, Contract Management, Document Management

Description :

    1. Provided assistance to customers with requests and advises of printing rules and regulations and the most efficient method.
    2. Scheduled printing jobs, determined priorities and completion time; calculated time and materials, prepared printing orders for referred jobs; prepared daily production logs, meter reports, and inventories of stock and supplies.
    3. Sorted, posted and re-directed mail for internal and external deliveries.
    4. Disseminated information regarding postal procedures and regulations.
    5. Prepared packages and mail, including bulk mailings, for delivery and distribution.
    6. Train employees regarding ID Card Center and Health Keeper Priority Medicaid Enrollment.
    7. Ensure the integrity of original documents through processing, and packing and marking of prepared projects.
    8. Check completion and correctness of forms, documents, and bills.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
High School Diploma

Assistant Document Management Specialist Resume

Headline : Assistant Document Management Specialist with the excellent interpersonal, presentation, written and communication skills. Self-motivated, excellent social and soft skills, strong communicator. Thrives in both independent operation and team atmosphere. A quick study and a capable team player with strong organizational and operational skills.

Skills : Proficient In MS Office, Administration, Negotiation, Relationship Management, Document Control

Description :

    1. Supported the Appeals and other teams by tracking, preparing, scanning, conducting data entry, indexing, and quality controlling patient records/documents.
    2. Performed data entry of key demographic elements to create the initial retrospective review.
    3. Managed the document imaging system and uploaded medical and other benefit documents into the EHR network using specialized applications.
    4. Reviewed various Medicare and Medicaid inpatient and outpatient records to redact and adhere to HIPAA and Privacy Act violations.
    5. Also updated EHR files with Explanation of Benefits including denials of claims.
    6. Prepared response packages using an intricate transmittal processed and tracked associated certification numbers.
    7. Communicated with the Retrospective Team, vendors and the EHR application support team to managed daily workload based on changing priorities.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associates

Document Management Specialist/Manager Resume

Summary : Highly motivated Document Management Specialist/Manager with strong work ethics and professional goals. Meets challenges head-on: Works well under stressful situations and in a fast-paced setting. Having a proven ability to lead by example, consistently hit targets, improves best practices and organizes time efficiently.

Skills : Word, Excel, PowerPoint, Outlook, Project Management.

Description :

    1. Examine loan documents for accuracy, completeness, and compliance with secondary market investor standards.
    2. Explore and analyze files for exceptions and missing documents. Updated processes and procedures for the vault, collateral receipt, releases, trailing documents, and modifications.
    3. Electronically receives scan, and route mortgage files in order to maintain current inventory status.
    4. Process multiple external/internal customers' requests via email and phone.
    5. Act as point of contact for researching file-level issues and provide back-up support to other teams within the department to ensure uninterrupted workflow.
    6. Assist in the training of new associates and leading a team of 20 plus associates.
    7. Responsible for the daily reports of delivery and receiving mortgage collateral files.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
Bachelor Of Science

Associate Document Management Specialist Resume

Headline : A motivated and creative Associate Document Management Specialist who has strong communication and organizational skills, coupled with a proven track record in directing, planning and implementing cost-effective strategies to enhance business scenarios.

Skills : Microsoft Office Suite, SAP, Documentum, Access.

Description :

    1. Write, edit, and proofread technical data for use in documents including manuals, procedures, and specifications.
    2. Create and ensure the accuracy of content information to the source requirements.
    3. Identify document discrepancies and communicate those discrepancies for adjustments.
    4. Review and revise documented information (documents, training materials, websites) prepared by others and coordinate the preparation of those materials for a completed product.
    5. Review and search documented information to identify specific details, as instructed.
    6. Facilitate communication with stakeholders to maintain workflow efficiency.
    7. Assessed over 200 training courses for relevancy, reduced number of courses by 20% and increased remaining course content from 9% to 33%.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Business Administration

Senior Document Management Specialist Resume

Summary : Senior Document Management Specialist possessing excellent management skills and having the ability to work with the minimum of supervision. To grow within a company that is charismatic while promoting education, leadership, and direction by utilizing the experience, personality, and skillsets.

Skills : Customer Service, Bilingual Proficient in Microsoft Office

Description :

    1. Write, edit, and proofread technical data for use in documents or sections of documents such as manuals, procedures, and specifications.
    2. Create and ensure the accuracy and completeness of content information to the source requirements.
    3. Identify document discrepancies and communicate those discrepancies for adjustments.
    4. Review and revise documented information (documents, training materials, websites) prepared by others and coordinate the preparation of those materials for a completed product.
    5. Review and search documented information to identify specific details, as instructed.
    6. Facilitate communication with stakeholders to maintain workflow, assess prioritization of activity.
    7. Facilitate weekly meetings Calculating monthly metrics for the team.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Document Management Specialist/Incharge Resume

Summary : Highly motivated and driven Document Management Specialist/Incharge with a strong desire to achieve personal growth. Proficient in quality assurance, data entry, and customer service with proven ability ensuring quality production meets the established standards of quality within the guidelines of the department.

Skills : Word, Excel, PowerPoint, Outlook, Project Management.

Description :

    1. Utilize software skills to write, edit, revise and compare documents according to guidelines.
    2. Upload necessary documents accurately into the appropriate patient chart.
    3. Organize and maintain the client's medical record data and ensures that appropriate HIPAA procedures are followed.
    4. Maintain private and sensitive information within the confines of need-to-know parameters.
    5. Responsible for properly handling patient data, document security, and removing and destroying obsolete documents.
    6. Train new hires and current employees to assure quality control within the department.
    7. Devise sampling procedures and directions for recording and reporting quality data; assure ongoing compliance with quality and company regulatory requirements.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Document Management Specialist - Part Time Resume

Headline : Document Management Specialist possessing thriving execution skills while fostering in a demanding environment with cross-functional teams. A team player with a good attitude that is highly productive, completing multiple tasks in a fast-paced environment.

Skills : Microsoft Office, Macintosh, HTML, Adobe Captivate, Articulate Storyline, Russian - fluent.

Description :

    1. Assisted with daily mail sorting process and claim batch prep as needed.
    2. Worked prepping files for the daily workload of customers' claims.
    3. Scanned the documents into the system using a high-speed Kodak 1840 Scanner System.
    4. Route the imaged file to the systems Xendocs program for processing.
    5. Assisted with file prep for scanning backlog files brought from storage for new scan projects as assigned.
    6. Audit Scan files in the Xendocs system for accuracy before placing files in the shred approval station.
    7. Maintained security of provider's files and documents and restricting access to files to authorized personnel.
    8. Maintained strict confidentially of all files, documents, records, and reports.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Science

Document Management Specialist Resume

Headline : Document Management Specialist adept at maintaining hard copy and digital records providing medical professionals with the information needed and providing outside entities with medical information they are allowed to have. Exceptional computer and internet skills with the ability to handle several ongoing projects simultaneously.

Skills : Microsoft Office, Healthcare Terminology, Aprima, Customer Service, Employee Training, Troubleshooting, Adobe Photoshop, HTML.

Description :

    1. Analyze, interpret, or disseminate system performance data.
    2. Search electronic sources, such as databases or repositories, or manual sources for information.
    3. Operate data capture technology to import digitized documents into a document management system.
    4. Propose recommendations for improving content management system capabilities.
    5. Document technical functions and specifications for new or proposed content management systems.
    6. Identify or classify documents or other electronic contents according to characteristics such as security level, metadata, and function.
    7. Administer document and systems access rights and revision control to ensure the security of the system and integrity of master documents.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associates