Executive Receptionist Resume Samples

The job task of an Executive Receptionist is to work for the chief officers of an organization by taking up various responsibilities such as – handling administrative duties of executives, scheduling and arranging meetings, making travel arrangements, and performing secretarial tasks. The Executive Receptionist Resume provides a detailed list of the highlighting tasks, duties, qualifications, and skills such as – taking responsibility of answering and routing calls to appropriate personnel, greeting and assisting visitors, handling occasional customer complaints, ensuring maintenance of conference and meeting halls, providing assistance to executive assistants, and handling light administrative tasks if needed.

Some highlighting qualifications needed for this role are – a deep understanding of handling administrative and secretarial tasks of corporate offices, proficiency in MS Office software, multitasking abilities, and the ability to maintain confidentiality. A bachelor-s degree in Business Administration or Arts is the minimum requirement for seeking this occupation.

Executive Receptionist Resume example

Executive Receptionist I Resume

Objective : Seeking a position whereby may utilize extensive administrative and customer service background. Looking for a creative and challenging opportunity to contribute to company goals, service.

Skills : Microsoft Office, Strong ability to multi-task.

Description :

    1. Provided timely, courteous and knowledgeable response to information requests.
    2. Assisted the Director of Human Resources with administrative tasks, performed reference checks, internship programs, special projects.
    3. Organized the national applicant pool for Human Resources Department.
    4. Created a handbook for the front desk and hiring package for the human resources department.
    5. Reviewed resumes and scheduled interviews. Ran daily financial reports for the CEO & the President's offices Handled high profile guests such as celebrities.
    6. Checked and upkeep conference rooms on the floor.
    7. Composed the reception desk coverage schedule.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Arts


Jr. Executive Receptionist Resume

Objective : Provide quality service where customer relations experience can be fully utilized to improve and maintain client satisfaction.

Skills : Microsoft Office, Receptionist, Research.

Description :

    1. Responsible for maintaining records for clients from varies work fields.
    2. Prepared invoices, reports, memos, letters, financial statements, and other documents, Answer phone calls and direct calls.
    3. Conducted research, compile data and prepare papers for consideration and presentation by executives, committees, and boards of directors.
    4. Attend meetings to record, transcribe, and distribute minutes of meetings.
    5. Coordinated and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
    6. Set up and oversee administrative policies and procedures for offices or organizations.
    7. Supervised and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma


Executive Receptionist/Representative Resume

Summary : Customer service oriented professional with strong communication skills backed by prior experience in office settings. Skilled at establishing priorities, meeting deadlines, and working unsupervised.

Skills : Technical Skills, Management.

Description :

    1. Greeted and directed clients to meetings. Taking reservations for different restaurants.
    2. Created databases & producing correspondence for the sales & marketing dept.
    3. Assisted all executive personnel in various areas, such as assigning security badges for visitors, walk-in vendors; new hire employees.
    4. Daily tasks included maintaining mailroom, filing, faxing, composing documents, corresponding emails.
    5. Scheduled executive conference rooms, facility equipment, requesting maintenance services.
    6. Announced departmental messages throughout the switchboard intercom system when needed.
    7. Provided administrative support to senior management team Routed incoming calls and correspondence Property manager for corporate dwelling.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Jr. Executive Receptionist Resume

Objective : Administrative professional with experience providing support to executive suite, senior partners, department managers and staff in the educational, legal, real estate and architect industries.

Skills : Communication Skills, Management.

Description :

    1. Performed a variety of administrative duties for the managing director, attorneys, clients, and staff.
    2. Operated switchboard telephone; screen and direct all calls to appropriate parties, greet clients and guests, monitor incoming and outgoing deliveries.
    3. Maintained a neat appearance of the reception area at all times, including an up to date receptionist handbook.
    4. Managed conference room calendars; schedule meetings including technology and catering needs.
    5. Arranged all travel arrangements and reservations for attorneys, clients, and staff.
    6. Tracked of office supply inventory and order supplies as needed.
    7. Corresponded with building management; add guest names to building security list, arrange for internal IDs, and request repairs.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associates

Executive Receptionist/Co-ordinator Resume

Summary : Progressive organization that supports and acknowledges hard work, creativity and commitment; while, offering a competitive salary and career advancement as compensation.

Skills : Customer Service, Retail Banking, Microsoft Office.

Description :

    1. Greeted visitors and all levels of Inova staff upon entering the office. 
    2. Received incoming and outgoing phone calls and transfer to the appropriate staff or department.
    3. Coordinated meetings on the conference room calendar for Inova Senior leaders and office staff.
    4. Received and reviews incoming legal documents to determine in accordance with federal and local health rules.
    5. Created, processes, and close case files in the management processing system.
    6. Organized all catering orders and deliveries; Arranges for food set-up and break-down.
    7. Responded to and routes incoming calls to the appropriate person. Sorts and distributes all incoming mail correspondence.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Liberal Arts

Executive Receptionist II Resume

Headline : Working with people especially where can make a difference. Handling administrative tasks for executives, arranging and scheduling meetings, making travel arrangements.

Skills : Microsoft Word, Outlook, Typing 50wpm.

Description :

    1. Maintained front office operations for an arrangement with a company objective to streamline the flow and enhance service.
    2. Operated high-volume phone system and maintained daily direct and indirect client relations operations.
    3. Acted as a point of contact for potential clients, handling high volume phone systems and scheduling appointments.
    4. Directed all mail metering, recordings, drop-offs, and pick-ups.
    5. Conduct and prepare monthly billing reports. Sorting, filing and distributing mail, faxes, and email.
    6. Scheduled executive meetings for internal and external staff as needed.
    7. Maintained and ordered office supplies and office equipment.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Psychology

Lead Executive Receptionist Resume

Summary : Highly organized and detail-oriented Assistant with experience supplying thorough, organized administrative support to several senior executives.

Skills : Typing, MS-Excel, Management.

Description :

    1. Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
    2. Created detailed expense reports and requests for capital expenditures.
    3. Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation.
    4. Directed guests and routed deliveries and courier services.
    5. Answered and managed incoming and outgoing calls while recording accurate messages.
    6. Opened and properly distributed incoming mail.
    7. Greeted numerous visitors, including VIPs, vendors and interview candidates.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Associate Executive Receptionist Resume

Summary : To obtain a position in a growth-oriented organization, which offers diverse job responsibilities, integrates the application of work experience and multicultural background.

Skills : Microsoft Office, Excel, Hard Working.

Description :

    1. Front desk receptionist for a high yield investment firm. The first line of interaction for President, partners and senior-level managers.
    2. Managed a large volume of calls while performing administrative responsibilities.
    3. Coordinated catering arrangements for executive meetings.
    4. Managed company marketing files and assisted with the preparation of updated marketing folders.
    5. Coordinated the company calendar for meetings and events; utilizing Outlook.
    6. Responsible for inventory, stocking, and ordering of supplies for the company.
    7. Coordinated repairs and maintenance service calls of office space and equipment.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Banking

Executive Receptionist/Analyst Resume

Summary : Executive Receptionist is responsible for providing a warm and welcoming environment for guests who enter our office. This includes greeting guests, answering phones, and taking notes during meetings. In addition, the Executive Receptionist will be the one who greets our clients when they visit our office. 

Skills : Communication Skills, MS-Office.

Description :

    1. Managed switchboard and reception for law firm clients.
    2. Administered stewardship mailings, gift processing, tax receipts, acknowledgment letters, and other correspondence.
    3. Monitored and distributed Fed Ex and UPS packages.
    4. Provided administrative support to legal assistants.
    5. Acted as a liaison to property managers and contractors.
    6. Tracked billable hours for attorneys in time entry software.
    7. Coordinated teleconference calls and meetings.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
AA

Executive Receptionist Resume

Headline : Obtain a responsible position as a Phlebotomist in the Medical field in which skills can be utilized as well as enhanced.

Skills : Communication Skills, MS-Office.

Description :

    1. Maintained the lobby coffee bar and community room.
    2. Answered and routed phone calls on a multi-line phone system.
    3. Created shift schedules for the reception staff.
    4. Routed incoming mail and posted outgoing mail.
    5. Coordinated travel arrangements, appointments, correspondence and faxes for the assisted living director and residents.
    6. Notarized documents for residents and staff. Maintained the visitor and resident's logs.
    7. Helped distribute employee notices and mail around the office.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Fine Arts