Export Documentation Executive Resume
Objective : As an Export Documentation Executive responsible for preparing the Pre-Shipment and Post-Shipment documentation for custom purposes. Coordinating with shipping lines for Bill of Lading preparation and carting orders.
Skills : Documentation Management, Knowledge of Trade Regulations.
Description :
- Prepared and managed all export documentation, including invoices, packing lists, certificates of origin, and other required paperwork.
- Analysed Import export data and created a monthly report.
- Coordinated with shipping companies, freight forwarders, and customs agents to arrange shipments.
- Communicated with customers and vendors to facilitate smooth export processes and resolve any issues that may arise.
- Maintained accurate records of shipments, including tracking information and documentation.
- Kept updated on changes in export regulations and documentation requirements.
- Assisted in resolving any discrepancies or issues related to export documentation.
Experience
2-5 Years
Level
Junior
Education
B.S.I.B.
Associate Export Documentation Executive Resume
Objective : As an Associate Export Documentation Executive managed and organized all the documentation and paperwork involved in the import and export process.
Skills : Attention to Detail, Communication Skills.
Description :
- Coordinated with various departments, such as sales, finance, and logistics, to ensure timely delivery of goods and payment.
- Checked the export regulations of new products launched, like checking if a license was required, documents, and checking relevant HSN codes and duty structure.
- Checked the export benefits applicable and used the same in the import shipment.
- Made the documents for Swift Transfer to Suppliers.
- Oversaw ROSCTL and duty drawback processes, ensuring efficient and compliant execution for export operations.
- Managed all export-related documents including invoices shipping documents export licenses customs declarations and other necessary paperwork.
- Resolved any discrepancies or issues related to LC documents and shipments.
Experience
0-2 Years
Level
Entry Level
Education
BBA
Assistant Export Documentation Executive Resume
Objective : As an Assistant Export Documentation Executive responsible for coordinating with banks for payment and documentation for receipt of foreign currencies against exports. Documenting the submission against payment made to suppliers for Imports and payment received from customers for exports, to the bank.
Skills : Organizational Skills, Time Management.
Description :
- Coordinated with supplier for documentation required and submitted the same to the agent for arranging license application.
- Requested the marketing material from the supplier and gave it to the concerned department.
- kept the records of the Purchase price and prepared a pricelist for sales in coordination with the management for margin and other details.
- Arranged various inspections and certifications based on the export country requirements.
- Managed document dispatch and maintain the Shipment Log Sheet.
- Prepared accurate and timely shipping documents as per Customer's Country Requirements through designated banks.
- Oversaw the exportation process of goods via air transportation, ensuring compliance with all relevant regulations and guidelines.
Experience
0-2 Years
Level
Fresher
Education
BBA
Junior Export Documentation Executive Resume
Objective : As a Junior Export Documentation Executive managing Letter of Credit (LC) documentation, ensuring accuracy and compliance with terms and conditions.
Skills : Problem-solving, Technical Proficiency.
Description :
- Facilitated pre-shipment and post-shipment activities, coordinating with logistics and finance teams.
- Handled documentation related to Advance Authorization and Export Promotion Capital Goods (EPCG) schemes.
- Collaborated with internal stakeholders to gather necessary information for accurate documentation.
- Assisted in the application and processing of export incentives and benefits.
- Maintained and organized records of all export-related documents for audit and reference purposes.
- Ensured timely and compliant export of goods to meet customer expectations.
- Managed end-to-end import-export operations, including documentation, customs clearance, shipping, and logistics.
Experience
2-5 Years
Level
Junior
Education
B.S.L.
Export Documentation Executive Resume
Headline : As an Export Documentation Executive responsible for informing the Sales Department of receiving the LC and its expiry for timely shipments before the last date of shipment.
Skills : Customer Service, Knowledge of Incoterms.
Description :
- Checked the discounting rates for their correctness and advising accounts for passing the entries.
- Deviated in charges the same is pointed out to the Banks and get the reversal of same.
- Responsible for follow-up with the Bank to get the swift to ensure that the LCs are opened within the time limit specified in the purchase contract.
- Checked the LC opening charges and intimated the accounts department to pass necessary entries.
- Verified, revised, and released the Bill of Lading (BL) based on customer feedback and account status.
- Worked closely with clients, carriers, and internal departments to facilitate smooth and efficient export operations.
- Coordinated with internal teams and external parties to ensure seamless document preparation.
Experience
5-7 Years
Level
Executive
Education
BBA
Senior Export Documentation Executive Resume
Summary : As an Senior Export Documentation Executive responsible for following up with the suppliers to ensure that they send the Shipment Advice / Copy documents immediately on shipment. On receipts of copy documents, send the details to the local shipping agent to ascertain the vessel's arrival.
Skills : Familiarity with Incoterms, Logistics.
Description :
- Informed logistics/procurement/production/customs document team of the arrival of cargo and made necessary armaments for transport, dpa cheque.
- Made sure that the DPA cheque for direct delivery was deposited before the vessel's arrival.
- Collected the Delivery Order / Direct Delivery letter (wherever applicable) and coordinated with the document team to process the Bill of Entry / DPA payment on time and hand over the original to the logistics team to arrange the collection of cargo from the Port.
- Coordinated with the Insurance Brokers / Shipping Agent / DPA for filing of insurance claims on time and follow-up for payment.
- Ensured that payment was made to the suppliers on time with coordination with the Accounts department.
- Provided support to other export-related activities as required by the organization.
- Responsible for the timely Submission of a Complete Set of Trade Documents to the Sales Team/ Customers.
Experience
7-10 Years
Level
Senior
Education
BBA
Senior Export Documentation Executive Resume
Summary : As a Senior Export Documentation Executive responsible for resolving customer problems by interacting with concerned parties on behalf of the company and notifying higher authorities if needed.
Skills : Compliance, Analytical skills.
Description :
- Responsible for Vendor payments to be approved and assessed to account for all shipments except port dues and transportation bills.
- Prepared draft B/Ls, followed up with the customer, and got their confirmation on the draft B/L on time.
- Responsible for following up with the customer to get their invoice and packing list and arrange to pass the ED/DPC.
- Dispatched the OBL along with our invoices to the customer on time.
- Maintained the export file up-to-date and kept track of the records.
- Provided guidance and support to internal teams regarding import-export processes and compliance requirements.
- Prepared customers’ bank documents for export.
Experience
7-10 Years
Level
Consultant
Education
BBA
Export Documentation Executive Resume
Summary : As an Export Documentation Executive responsible for verifying all third-party trade documents, whether electronic or physical, to ensure accuracy.
Skills : Customs brokers, Data Entry.
Description :
- Coordinated with subsidiaries and brokers to ensure accurate trade-related documentation and update the master reports accordingly.
- Prepared trade documents for presentation to banks and ensuring their timely receipt.
- Swiftly catered to any required amendments and adjustments for documentation.
- Handled shipping processes and verified freight rates and invoices for every trade.
- Ensured accurate and timely updates of all relevant data in the ERP system.
- Applied for cargo insurance for all shipments.
- Maintained sales/purchase order sheets for planned and shipped trades.
Experience
10+ Years
Level
Management
Education
BSc CS
Export Documentation Executive Resume
Headline : As an Export Documentation Executive ensure the smooth and compliant export of FMCG (Fast Moving Consumer Goods) products.
Skills : Forwarders, Invoicing.
Description :
- Communicated effectively with freight forwarders, customs brokers, and international clients regarding documentation requirements and shipment progress.
- Tracked and monitored export shipments to ensure timely delivery.
- Handled LC transactions, including the preparation, review, and submission of LC documents in compliance with banking and international trade regulations.
- Coordinated all aspects of air export shipments, including booking, documentation, and customs clearance.
- Liaised with clients to gather necessary shipment details, provide quotes, and ensure accurate documentation.
- Arranged transportation with airlines and freight forwarders, negotiating rates and ensuring timely delivery of goods.
- Prepared and reviewed shipping documents, including commercial invoices, packing lists, and export declarations, to ensure compliance with customs regulations
Experience
5-7 Years
Level
Executive
Education
BBA
Export Documentation Executive Resume
Objective : As an Export Documentation Executive responsible for maintaining a strong understanding of Incoterms. Contributing to the efficiency and accuracy of the export process.
Skills : Management, Export documentation.
Description :
- Maintained accurate and organized records of all export transactions.
- Communicated with carriers, agents, and other relevant parties to track shipments and resolve any issues that may arise during transit.
- Maintained up-to-date knowledge of export regulations, tariff schedules, and international trade agreements.
- Provided exceptional customer service by addressing client inquiries, resolving problems, and providing status updates on shipments.
- Collaborated with internal departments, such as sales, logistics, and finance, to coordinate shipment schedules and ensure the timely processing of orders.
- Monitored shipment milestones and updated internal systems to ensure accurate tracking and reporting of shipment statuses.
- Supported continuous improvement initiatives by identifying areas for process enhancement and implementing best practices to streamline export operations.
Experience
2-5 Years
Level
Junior
Education
BBA
