Invoicing Specialist Resume Samples

The job description of an Invoicing Specialist is to compute balance, check invoices, record bills and invoices and compile accounts statements of the company. The job responsibilities listed on the Invoicing Specialist Resume include – receiving and sorting invoices and billing payments with attention to credibility, issuing and posting bills, invoices and receipts; checking validity of debit accounts, managing status of accounts and identifying inconsistencies, updating accounts receivable databases with missed payments or new accounts, checking invoice accuracy, generating financial statements and preparing a detailed report of accounts receivable status.

Employers desire to see on the resume the following qualities and qualifications – financial expertise, knowledge of bookkeeping methods and practices, administration knowledge, proficiency with accounting and billing software, comfortable dealing with numbers, and processing of financial information. An associate’s degree with a major in accounting or a comparable experience will be considered for this employment.

Invoicing Specialist Resume example

Invoicing Specialist Resume

Summary : Excelled in the role of the frontline receptionist handling multiple functions including customer queries, administrative tasks and information monitoring.

Skills : Dynamics, Salesforce.

Description :

    1. Processed and verified pricing on all invoices.
    2. Increased the correct invoices being processed.
    3. Responsible for closing service work orders and generating invoices Documentation.
    4. Entered information from service work order reports into Astea business system in an accurate and timely manner.
    5. Researched customer credit disputes.
    6. Contacted customers for Purchase Orders by initiating phone contact or sending invoicing information in accordance with predefined instructions.
    7. Researched and resolved incorrect or incomplete service order work reports in order to expedite the billing process.
    8. Retrieved medical records through a system portal Make/adjust payments and invoices through a specific system Call upon sites.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Business


Invoicing Specialist III Resume

Summary : Handle everything that has to do with putting invoices together and sending them out to clients.

Skills : Technical Skills, Management.

Description :

    1. Answered phones, filing, and compiling daily reports.
    2. Assisted each client daily with inventory reports on received and shipped products.
    3. Consulted with clients and carriers daily by phone, email, or fax with new order shipments.
    4. Multitasked effectively to key orders for daily shipments and products received.
    5. Maintained databases of customers and carriers for communicating purposes.
    6. Entered billing information daily for accounts receivable and daily shipments to generate invoices.
    7. Utilized computer, data entry, time management, and organizational skills Created new orders for jobs Used coding for the programs.
    8. Processed re-bills Used contracts Closed orders for each job Invoiced orders, Checked for rate and pricing issues.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Cosmetology


Invoicing Specialist II Resume

Headline : Experience gained through private and public accounting companies and further professional career. Having experience as an accounting clerk in private companies.

Skills : Analytical Skills, Management.

Description :

    1. Prepared, processed, reviewed, and distributed invoices for approximately average daily sales.
    2. Verified accurate cost, voiding invoices, and reissuing invoices.
    3. Assisted Accounts Payable with payable matching and entry, and issuing checks.
    4. Prepared and entered Month End journal entries, reconcile the prepaid claim account, and assist with reconciliation of other accounts.
    5. Extracted data from the ERP system and compose spreadsheets/charts/tables for management analysis of various key areas such as pricing credit analysis and payable discount analysis.
    6. Constantly reviewed and revised procedures to streamline processes and thereby maximize efficiency.
    7. Worked through three company downsizings and a department restructure.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Accountancy

Invoicing Specialist/Executive Resume

Headline : Passionate about building relationships and understanding the industries of clients to best service through Federal and State tax returns.

Skills : Tax Accounting, Accounts Payable, Accounts Receivable.

Description :

    1. Managed the backlog of overdue and current invoices that had not been processed.
    2. Saved invoices adding the date received, highlight the purchase order number and amount to pay with box around it.
    3. Checked mail folder for invoices and searched vendor folders making sure invoice had not already been received.
    4. Confirmed not received, add to invoice tracker in SharePoint.
    5. Managed PO tracker in SharePoint adding the information including vendor name, PO number, amount and special instructions.
    6. Checked Lawson for overdue invoices that had possibly already been paid but not updated on tracker.
    7. Sent out invoices for approval when returned sent to Accounts Payable and updated tracker.
    8. Entered data in invoice Tracker when the invoices where sent to Accounts Payable.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business

Invoicing Specialist I Resume

Objective : Consistently demonstrates ability to manage overlapping responsibilities, time, and resources in a demanding and ever-changing environment.

Skills : Management, Account Management, Billing.

Description :

    1. Processed & tracked organization's purchase order requests, check requests, receipts against POs & vendor set up, accurately and expeditiously.
    2. Maintained team Excel expense trackers and send reports to directors.
    3. Initiated daily invoicing duties, ensuring vendor invoices are properly received and posted daily.
    4. Assurance of customer invoiced being executed, posted, and submitted timely.
    5. Promptly responded to general inquiries from customer service representatives, warehouse team members, sales personnel, and accounting department.
    6. Reconciled the clearing account to assure the invoicing, sales analysis, and accounts receivable systems are in balance.
    7. Analyzed invoice error report and fix those transactions that failed to be properly invoiced.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Management

Invoicing Specialist/Analyst Resume

Headline : Seeking to obtain a customer service representation position in a dynamic retail setting. Appreciate challenges in the workplace and also to learn new tasks.

Skills : Quickbooks, Analytical Skills.

Description :

    1. Gathered billing data and generated invoice for Global foreign clients.
    2. Generated and delivered monthly custodial invoices to over 150 clients across five continents.
    3. Obtained, validated, and reclassified Net Asset Values and security details from internal and external parties.
    4. Provided asset and transactional reporting to clients to backup charges on delivered invoices.
    5. Performed data gathering, analysis, and report generation for senior management and other lines of business within the company.
    6. Analyzed billing variances and client inquires.
    7. Identified the root cause of the discrepancies and worked toward resolution.
    8. Collected, analyzed and posted data from various reporting systems to prepare monthly invoicing.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
B.A

Invoicing Specialist/Representative Resume

Summary : To obtain a position that allows to utilize office skills and experience.

Skills : Microsoft Word, Critical Thinking.

Description :

    1. Processed all incoming mail and create tracking slips for each contract.
    2. Forwarded each contract to the correct queue for processing.
    3. Scanned and index digital copies of MSLI contracts into an online database, Ship the customer's copy to them.
    4. Filed the other copy and any miscellaneous paperwork.
    5. Answered all customer requests regarding the scanning of their contracts via e-mail.
    6. Invoiced Specialist Populate, print, and audit hard copy invoices for Microsoft Licensing GP.
    7. Worked with Microsoft employees to ensure all details are correct.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Pharmacy

Associate Invoicing Specialist Resume

Headline : Motivated Accounting Specialist with a verifiable record of accurate accounting, bookkeeping and payroll. Skill in working with customers, vendors, employees and management.

Skills : Management, Analytical Skills.

Description :

    1. Responsible for coding and inputting invoices into CSSI on a daily basis.
    2. Signed by the ordering manager and the controller.
    3. Looked at all purchases to see if the use tax is due on the items.
    4. Invoiced is done and sent via e-mail or fax daily. Fast-paced, deadline-oriented position.
    5. Worked on the CSSI accounting system processing invoices.
    6. Tracked of invoices for steel, gasses, and freight in an excel worksheet.
    7. Prepared invoices, ensuring accuracy, and forwards to warehouse along with all necessary 
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associate

Lead Invoicing Specialist Resume

Summary : Challenging position with advancement potential. Accounts Receivable clerk who leverages strong organizational and interpersonal skills.

Skills : Organized, Critical Thinking.

Description :

    1. Invoiced for PL Subsidiary and PL Mexico Created invoice information in the AMAS system.
    2. Balanced with production management and accounting personnel before customer distribution.
    3. Received multiple purchase requisitions from all facilities, order, and routed to accounts payable.
    4. Received inventory tags, verified numerical count, and assigned to departments.
    5. Performed audits during physical inventory.
    6. Maintained Imprest Account and Petty Cash entering in check system (Quicken) and maintaining adequate balance.
    7. Dispersed petty cash and month-end reporting.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Asst. Invoicing Specialist Resume

Headline : Proven ability to quickly learn specialized software. Excellent communicator and team player.

Skills : Accounts Receivable, Leading Skills.

Description :

    1. Performed an invoice review and accurately submit an invoice.
    2. Analyzed transactions and reports to make appropriate entries and corrections.
    3. Submitted invoices in accordance with client deadlines and requirements.
    4. Answered resolutions and conflicts with denied invoices in the vendor systems.
    5. Able to monitor and respond to the hold report.
    6. Accepted adjustments on invoices. Keep client submission guidelines updated.
    7. Documented for domestic and international shipments.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associate Arts

Invoicing Specialist Resume

Headline : Receiving and sorting incoming payments with attention to credibility. Managing the status of accounts and balances and identifying inconsistencies.

Skills : Technical Skills, Team Building.

Description :

    1. Documented all customer inquiries and comments thoroughly and quickly.
    2. Coordinated between billing department and customers to resolve problems.
    3. Processed cash and credit payments rapidly and accurately.
    4. Responded to all customer inquiries thoroughly and professionally.
    5. Greeted customers in a timely fashion, while quickly determining their needs.
    6. Answered customer questions about product availability and shipment times.
    7. Accurately logged all daily shipping and receiving orders.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
General Studies