Office Administrative Assistant Resume Samples

Description :

1. Managed wide variety of customer service and administrative tasks to resolve issues quickly and efficiently.
2. Promptly responded to general inquiries from students, staff, and parents via mail e-mail and fax.
3. Assisted in all areas of administrative work including data entry, file organization, research and development.
4. Consistently praised by management for the quality and timeliness of reports, attention to detail, exemplary customer service delivery and dependability.
5. Trained new administrative employees by providing knowledge of specific tasks and policies.
6. Handled daily heavy flow of paperwork and cooperated with departments on any escalated problems.
7. Provided effective communication and customer service support to all administrative departments on a daily basis.

Experience

10+ Years

Level

Senior

Education

Customer Service

Description :

1. Responsible for all aspects of daily operations.
2. Purchased, maintained and verified inventory.
3. Provided financial and accounting support to the CFO and finance managers.
4. Conducted training across the organization and provided coaching and development for all new employees.
5. Worked with employees to correct deficiencies and implemented discipline and termination procedures.
6. Organized and maintained the accounts payable system.
7. Reviewed invoices to ensure compliance with terms of contracts, proper tax treatment, and proper support documentation.
8. Contacted team members to resolve problems with invoicing, coding invoices, processing and disbursement.

Experience

10+ Years

Level

Senior

Education

Audit

Description :

1. Greeted guests as they arrived in the front office.
2. Answered and routed incoming calls to the appropriate extensions.
3. Direct report to the Administration Aide and indirect report to the Vice President of Facilities.
4. Coded and entered utility invoices for all SPU buildings.
5. Scanned and electronically filed invoices.
6. Organized files and brought department's filing to current.
7. Established rapport with SPU Accounting department.

Experience

2-5 Years

Level

Junior

Education

Communications

Description :

1. Answered a high volume of phone calls and emails and scheduled various appointments for any required or requested work needed to complete a job.
2. Managed office supplies and purchase orders, vendors and account collections and payments.
3. Responsible for evening closing procedures and office lock up.
4. Performed accounts receivable duties including invoicing, account discrepancies and reconciliations.
5. Daily communications with insurance agents/adjusters and homeowners.
6. Assisted with invoice processing, purchase orders, daily expense reports, recording deposits and payment transactions.
7. Conveyed information about project/job successes and updates to customers and production staff.

Experience

7-10 Years

Level

Management

Education

General Studies

Description :

1. Under general supervision, plan, coordinate, and participate in a variety of complex and responsible administrative support activities related to the responsibilities of a department or program.
2. Perform complex and varied administrative support duties such as typing, filing, creating reports, creating and maintaining records relating to budgets, personnel, and assignments; exercise sound judgment in the application and follow-through of departmental decisions.
3. Daily Duties Provide administrative and clerical support to department members.
4. Assist with processing client and prospect needs in accordance with company objectives and procedures.Responsible for scanning/electronic filing of communication and documents.
5. Process endorsement requests and submit information to the appropriate insurance companies and other third parties.
6. Process certificate requests within one day.
7. Check in policies for accuracy and communicate variances with account manager.

Experience

7-10 Years

Level

Management

Education

Certificate Of Completion

Description :

1. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
2. Create, maintain, and enter information into databases.
3. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
4. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
5. Make copies of correspondence or other printed material.
6. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
7. Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
8. Mail newsletters, promotional material, or other information.

Experience

2-5 Years

Level

Executive

Education

Nursing Assistant Liscense

Description :

1. Assisted District Manager & office managers with daily work functions.
2. Assisted HR person with various tasks and other duties.
3. Answered incoming calls, recorded phone messages prioritizing level of importance.
4. Made weekly packets for Supervisors & Team leaders.
5. Confirmed Inventory dates and times with store managers.
6. Performed other duties assigned or requested by Office District.
7. Great Customer Service and Great office skills, Professional Courtesy to All visiting clients and office staff.

Experience

7-10 Years

Level

Management

Education

High School Or Equivalent

Description :

1. Maintained bidding schedule and responsible for sending bids on time.
2. Research cost of material for new construction jobs.
3. Answered telephone calls, took messages, and directed callers to appropriate parties.
4. Participated in the preparation of change orders, spreadsheets and other documents.
5. Operated office equipment such as photocopier, fax machine, and scanner.
6. Received supplies, mail and other material delivered to the office and warehouse.
7. Established relationships with the vendors.

Experience

7-10 Years

Level

Consultant

Education

Medical

Description :

1. Answer telephones and direct calls to appropriate staff.
2. Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.
3. Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
4. Maintain medical records, technical library, or correspondence files.
5. Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
6. Compile and record medical charts, reports, or correspondence, using typewriter or personal computer.
7. Receive and route messages or documents, such as laboratory results, to appropriate staff.
8. Transmit correspondence or medical records by mail, e-mail, or fax.

Experience

7-10 Years

Level

Consultant

Education

Master of Science

Description :

1. Designed company pamphlets to better inform potential clients of the type of work Barton Construction Corporation performs.
2. Handled customer billing information to ensure bills were accurate and sent in a timely manner.
3. Reviewed inspection codes to make sure Barton Construction Corporation complied with Township and State regulations.
4. Verified that inspection requests were approved and valid prior to breaking ground on new projects.
5. Researched upcoming job opportunities and equipment sales that maybe of interest to the company.
6. Acted as a contact point for clients, material distributors, inquiries, and inspectors to coordinate various aspects of day to day activity.
7. Some examples of activities would be scheduling meeting times, material deliveries, inspection dates, and relaying messages.
8. Prepared the employee board of upcoming jobs, meetings, events, and notices.

Experience

7-10 Years

Level

Management

Education

Business Management

Description :

1. Designed and created Excel spreadsheets with formulas for evaluating trends, sales, etc.
2. Maintained confidential client details in up-to-date filing system.
3. Produced correspondence, memos, reports, and other documents from direct dictation.
4. Managed external contacts and tracked communication for priority contacts.
5. Assisted with event planning, including associated travel and logistical arrangements.
6. Researched industry trends and evaluated competitive products.
7. Designed new on-brand visual elements to effectively convey concepts and messaging.

Experience

7-10 Years

Level

Management

Education

BS In Business Management

Description :

1. Serves as a liaison between the office manager, external customers, and vendors providing assistance to the staff and field manager.
2. Answer, screen, and direct inbound phone calls.
3. Assist and escort clients to offices or meeting rooms.
4. Perform secretarial duties, including - meeting scheduling, appointment set up, faxing and mailing.
5. Accepts letters and packages deliveries to the front desk and distributes to appropriate staff.
6. Handles delicate situations, such as - customer requests, special needs and complaints.
7. Maintains a neat, tidy, and pleasant appearance of the reception area.

Experience

0-2 Years

Level

Entry Level

Education

Associates Of Science