Office Automation Specialist Resume Samples

Description :

1. Managed the various administrative processes within the office and ensures that procedures meet office needs and are consistently understood and followed by the staff.
2. Established and continually reviewed, updated and developed complex administrative office procedures that affect the orderly and efficient flow of work within the office and with parties and agencies outside the office.
3. Managed calendar and adjudicate conflicts, manages front office activities, receive incoming calls and visitors, maintain log of controlled actions, review and edit correspondence, manage official files and records, coordinate meetings, maintain time and attendance records, coordinate and prepare travel arrangements, and requisition supplies and equipment.
4. Researched and analyzed problems, issues, program needs, and/or administrative issues and prepare potential solutions to brief management.
5. Received and reviewed procurement request packages for adequacy and completeness.
6. Used word processing software, printing and related hardware equipment to create; copy; edit, make insertions or deletions or move material from one place to another; store; retrieve; and print a variety of correspondence, reports, and office forms and other written material in final form, including technical material, tabular material, and other non-routine typing from rough draft or voice recordings.
7. Integrated different software types and resolves automation support problems to improve program efficiency and effectiveness.

Experience

2-5 Years

Level

Executive

Education

MS

Description :

1. Oversaw aviation administration services, as directed, for all command departments, special assistants and staff functions, and provide information and instruction upon request to callers and visitors concerning administrative policies and procedures.
2. Verified references & prepare outgoing correspondence in accordance with government instructions, Navy Correspondence Manual or appropriate service's instructions & review for completeness & correctness.
3. Maintained and updated read files and all applicable electronic media.
4. Updated maintain and distributed command personnel alpha listing utilizing TIMS Resource Manager.
5. Performed PLR duties for all matters affecting personnel billets, leave, processing Permanent Change of Station (PCS) transfers & receipts.
6. Processed all peronnel and unit awards utilizing Navy Department Awards Web Service (NDAWS) for approval/disapproval by the awards boards.
7. Reviewed awards, draft, make corrections and proofread all awards and forward award recommendation to approving authority for review and signature.

Experience

10+ Years

Level

Senior

Education

MS

Description :

1. Required to maintain and complete various monthly inspections for the building.
2. Maintained access to government computers and systems.
3. Maintained all requirements to keep security clearance active.
4. Assisted in building training and employee meetings.
5. Performed duties of Supervisor on duty on a daily basis to include managing 24 employees and 93 students.
6. Made sure all front office paperwork was completed and properly filled.
7. Made sure all student and employee files stayed up to date.

Experience

10+ Years

Level

Senior

Education

MS

Description :

1. Maintained the weekly schedule for all employees and updated as needed.
2. Forwarded awards to higher authority for approval, maintain an award file and forward a copy of the award to Personnel Support Detachment (PSD) and PERS.
3. Prepared promotion, augmentation, or selection notification, related acceptance documents, and advancement certificates as appropriate.
4. Received data from multiple sources in multiple forms, including e-mail, reviews the data and processes it to meet a variety of administrative needs.
5. Used graphics software to provide graphs and charts for viewgraphs.
6. Provided tutoring assistance to soldiers and assisted soldiers with the navigation of the ACAPXX1 database system.
7. Made arrangements for soldiers to have complete access to ACAP resources.

Experience

5-7 Years

Level

Executive

Education

High School Diploma

Description :

1. Performed office procedures independently.
2. Performed various duties including responding to routine telephone requests that have standard answers.
3. Instructed, maintains supervisor's calendar, makes appointments, and arranges for meeting rooms.
4. Supervised independent inquiries, computer labs, and learning resource centers.
5. Prepared and updated individual records of soldiers that were processed through ACAP.
6. Analyzed patterns and trends in student computer navigation performance that may reflect learning style preferences and suggested the need for a different operating approach.
7. Responsible for following common administrative practices in accordance with the Department of Defense instructions along with ACAP manuals, and instructed soldiers on computer operation procedures and started, observed, timed, and ended the computer session segment as directed.

Experience

2-5 Years

Level

Executive

Education

MS

Description :

1. Received telephone calls, greets visitors, and direct appropriate staff members for attention or action.
2. Personally took care of matters related to routine or procedural issues of the office.
3. Received all incoming correspondence, screen material prior to distribution for due dates, establish controls, and follow up on actions for the supervisor.
4. Reviewed outgoing correspondence for procedural and grammatical accuracy.
5. Correct or return documents that contain errors or do not conform to office policies.
6. Used office automation software packages and equipment to type, edit, and format letters, memoranda, reports, manuscripts, research documents, charts, graphs, and/or forms.
7. Typed documents from a rough draft into final form, ensuring accuracy with regard to format, spelling, grammar, punctuation, and distribution of copies.

Experience

7-10 Years

Level

Management

Education

BS

Description :

1. Imaged workstations and laptops with Symantec Ghost.
2. Packaged and Deployed software using Computer Associates software suite.
3. Installed and maintained Computrace and Sophos SafeGuard on corporate laptops.
4. Maintained workstations in the WSUS console.
5. Wrote batch files for logon scripts and automated administration.
6. Configured Oracle client for database connections.
7. Established and maintained the office filing system(s) to meet program needs for information storage and retrieval.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Promoted to serve as assistant to the Global IT Director based on demonstrated work performance in Sales & Marketing Department.
2. Evaluated daily administrative priorities in supporting the IT Global Director.
3. Interacted with Operations Manager and Network Managers in updating MIS documentation.
4. Coordinated with members of the MIS Department in organizing internal projects.
5. Intricately involved in the IT department's growth on the intranet site.
6. Interfaced with Operations Manager in updating budget for IT Department such as salaries, supplies, and expenses for 6 managers.
7. Developed and maintained a filing system for all vendor contracts, resulting in all renewals being completed on schedule.

Experience

5-7 Years

Level

Executive

Education

MS

Description :

1. Provided desktop support for specialized hardware and software systems.
2. Received a wealth of experience and knowledge in the customer support area, as the Call Center handled calls and customer-oriented.
3. Had the opportunity to gain excellent customer service and troubleshooting skills while in my position.
4. Demonstrated proper utilization of software and hardware products.
5. Performed file reimaging of customers' workstations.
6. Evaluated and reported on new technologies that proved beneficial.
7. Assisted Systems Administrator in identifying system needs.

Experience

5-7 Years

Level

Executive

Education

Bachelor Of Science

Description :

1. Provided documentation on start-up, shut down and first level troubleshooting of processes to help desk staff.
2. Streamlined and enhanced the corporate accounting and operations system.
3. Implemented company policies, technical procedures, and standards for preserving the integrity and security of data, reports, and access.
4. Consistently met deadlines and requirements for all production work orders.
5. Managed creative projects from concept to completion while managing outside vendors.
6. Independently designed and executed company catalog for infrastructure support and development.
7. Aligned office departments and increased inter-department communication and data sharing.

Experience

5-7 Years

Level

Executive

Education

Masters In Information Systems