Office Support Assistant Resume Samples

Description :

1. Performs full operational administrative duties, provides general guidance, advice, and assistance to employees on a case-by-case basis as required.
2. Establishes and maintains daily liaison with counterparts at the Main Medical Treatment Facility and all other functionally related personnel in all outlying military installations.
3. Possesses extensive knowledge in Clinical Support Services, including overall clinic operations and ancillary assigned support services.
4. Scheduling youth doctor appointments, preparing sheets for the doctor on the day of appointment.
5. Assist Joint Commission Accreditation of Health Organization's inspections. Represents leadership when attending meetings with senior-level leadership.
6. Advises clinical staff on all Admin process and procedures, to include; counseling procedures, initiating corrective action procedures 
7. Provides training instructions on all levels of civilian service employee development, serves as the subject matter expert for a satellite health clinic on all Human Resource matters.

Experience

7-10 Years

Level

Management

Education

Administration

Description :

1. Provided support services for the overall operation of the County Extension Program including front-line customer service;
2. Maintaining conference room schedule for multiple offices; preparing written communication, news releases, meeting agendas and minutes.
   
3. Developed an extensive Bureau County Resource Directory containing available resources for local and state agencies, schools and health-related organizations.
4. Assisted in overseeing and implementing County Distance Diagnostics through Digital Imaging system for insect, plant.
5. Assisted with preparation and implementation of regional training workshops for Distance Diagnostics through Digital Imaging system.
6. Created and maintained extensive databases utilized for mass mailing lists.
7. Coordinated conversion to the state-wide uniform site, and maintaining the website with county-related information.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Receive and provide information, respond to complaints and to answer questions.
2. performs a variety of difficult office support tasks in support of the assigned office or program area follows established procedures.
3. Possessing time-sensitive documents formats and types correspondence, reports, tables, contracts, Request for Proposals, regulations.
4. Order to maintain current records and initiates corrective actions, as necessary, to assure accuracy and completeness.
5. Schedules appointments for staff and coordinates calendar commitments for meeting rooms.
6. Maintains, monitors, and contributes to the modification of filing systems and/or document control procedures.
7. Tabulates and prepares numerical data, tables, and reports from information found in other sources.

Experience

7-10 Years

Level

Management

Education

Massage Therapy

Description :

1. Duties were answering the phone, taking messages, assisting callers to the best of ability with any and all of their concerns.
2. Handling all incoming, outgoing mail, setting up residential files, medical files and education files on all new clients.
3. Scheduling youth doctor appointments, preparing sheets for the doctor on the day of appointment.
4. Typing and filling out a purchase request for items needed by the facility, clients, staff and classroom and submitting paperwork to main office.
5. Establishes and maintains filing systems and prepares records for storage and/or archiving.
6. Processes and distributes mail according to established procedures; prepares material for mailing utilizing automated equipment when applicable.
7. Entering information in a spreadsheet regarding the facility's residential and education budget and items ordered, etc.

Experience

2-5 Years

Level

Executive

Education

BS

Description :

1. Advise the Commander and staff on the development and implementation of local administrative directives and procedures.
2. Work under the general supervision of the Executive Officer, but able to work independently, prioritize tasks accordingly.
3. Develop internal policies, procedures, and work methods affecting administrative management operations.
4. Establishes and maintains filing systems and prepares records for storage and/or archiving. Army Criminal Investigation Command mission, structure, functions, and programs.
5. Assist the Battalion S-1 in processing Officer Evaluation Reports, Noncommissioned Officer Evaluation Reports, military awards, and other S-1 actions.
6. Establish and monitor suspense dates, drafting, final preparation, and submission of evaluations to respective offices/supervisors.
7. Review reports for proper content as well as compliance with specific regulations as reports must be completed in a timely manner.

Experience

0-2 Years

Level

Entry Level

Education

Human Resources

Description :

1. Provides general information and assists in preparation of forms if needed; directs individuals to the proper destination.
2. Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable.
3. Establishes and maintains filing systems. prepares records for storage and/or archiving. Enters, updates, and/or retrieves information utilizing automated systems.
4. Maintains equipment and supply inventory; maintains records relating to receipt and issuance of materials.
5. Reviews documents for accuracy, completeness, and compliance; proofreads completed work.
6. Compiles and summarizes data or reports from a variety of sources in accordance with specific instructions or procedures.
7. provides general information and assists in preparation of forms if needed; directs individuals to the proper destination.

Experience

7-10 Years

Level

Management

Education

M.B.A

Description :

1. Understand and subscribe to the Vision, Values, and Expectations of University Physicians.
2. Schedule all provider appointments, including scheduling and, when necessary, coordinating ancillary testing when necessary and ensuring pre-certs.
3. Bump, cancel and handle no-show appointments according to the established process. Arrive patients to the physician's office practice.
4. The process includes greeting the patient, verifying all personal information verifying method of payment, verifying insurance, collecting co-payment when applicable
5. Communicate any expected delays to the patient and ancillary service departments.
6. Work with patients, families and/or staff in handling and resolving problems that occur during the course of the visit.
7. Provide management with the perception of physician office practice services.

Experience

5-7 Years

Level

Executive

Education

Associate

Description :

1. Prepares and summarizes data and reports from a variety of sources in accordance with specific instructions and procedures.
2. Manage daily office operations and maintenance of equipment.Route agreements, contracts, and invoices through the signature process.
3. Processes and distributes mail according to established procedures; prepares material for mailing utilizing automated equipment when applicable.
4. Work independently within established guidelines. Prepares purchase and supply requisitions, track inventory, enter time and leave records, expense accounts and keep all supplies stocked.
5. Maintains, make purchases and update annual budgets for two different cottages.
6. Composes routine correspondence and proofreads and/or finalize letters, memorandums, reports, or other documents.
7. Reviews documents for accuracy, completeness, and compliance.

Experience

7-10 Years

Level

Management

Education

Management

Description :

1. Provides tasks in support of RHMH daily administrative operations. Records, updates and generates reports dealing with various directorate programs.
2. Identifies and resolves discrepancies prior to producing end reports.
3. Determines the disposition of all inquiries made relative to the overall activities of the Clinic.
4. Answers questions or advice on unique situations encountered based on personal knowledge of operations.
5. Assists in organizing and providing set-up and logistical support for meetings, conferences, and seminars.
6. Receives determines the distribution of, and dispatches all forms of correspondence to ensure the rapid and accurate flow of information and mission requirements to the staff.
7. Check and maintain the MULES printer and respond to any hits by sending messages to the appropriate law enforcement agencies.

Experience

2-5 Years

Level

Executive

Education

Human Resource

Description :

1. Processed travel orders and vouchers for the entire division Entered and processed timekeeping and payroll.
2. Received calls, greeted visitors, and directed to staff members those contacts needing their attention or action.
3. Responded to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring action, design memorandum data.
4. Maintained calendar and scheduled appointments based on knowledge of Branch Chief's interests and commitments.
5. Composed correspondence on administrative support and clerical functions of the office.
6. Reviewed outgoing correspondence and real estate documents for procedural and grammatical accuracy.
7. Reviewed outgoing mail for the correctness of dates, signatures, complete addresses, copies furnished, and attachments.
   

Experience

0-2 Years

Level

Entry Level

Education

Building Trades

Description :

1. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management.
2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
4. Open, read, route, and distribute incoming mail or other materials and answer routine letters.Complete forms in accordance with company procedures.
5. Responsible for providing office support for the Provider Communications Group division of the Centers for Medicare and Medicaid Services.
6. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
7. Schedule and confirm appointments for clients, customers, or supervisors.Make copies of correspondence or other printed material.

Experience

7-10 Years

Level

Management

Education

General

Description :

1. Received calls, greeted visitors, and directed to staff members those contacts needing their attention or action.
2. Responded to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring action.
3. Maintained calendar and scheduled appointments based on knowledge of Branch Chief's interests and commitments.
4. Composed correspondence on administrative support and clerical functions of the office.
5. Reviewed outgoing correspondence and real estate documents for procedural and grammatical accuracy.
6. Prepared and summarized data reports from a variety of sources and agencies in accordance with specific instructions or procedures.
7. Developed routine spreadsheets and databases while utilizing various software packages in the performance of duties as well as operating standard office equipment.

Experience

2-5 Years

Level

Executive

Education

BS