Portfolio Administrators are responsible for managing the investment activities of various organizations like for mutual fund firms, banks, hedge fund companies and so on. The Typical job duties that can be seen on any Portfolio Administrator Resume include –managing the company’s endowments, investment and investors; processing various financial trades such as equity and fixed income trades; overseeing and monitoring electronic confirmations and portfolio modelling, reconciling the fund holdings, compiling reports, checking performance, creating monthly reports, handling block trades, and performing trading activities.
Those interested in this line of activity should demonstrate in the resume skills such as – accounting experience, self-motivation, and the ability to juggle between various tasks, business software knowledge, and proficiency with MS Office products and be registered with FINRA. Although an Associate’s degree would get the job, career enhancements are high for those depicting a degree in Accounting or Finance.
Summary : Portfolio Administrator with 10 years experience, attention to detail, solution-oriented who excels at completing multiple tasks in a timely manner. Senior Management direct support and long-term sustainability planning experience. Collaboratively worked with a variety of stakeholders innovatively meeting strategic goals while adhering to strict policies and procedures.
Worked with clients to modify, extend or restructure existing loans in a timely manner.
Identified and tracked loans that are maturing and proactively work to renew/extend them.
Proactively coordinated with customers to gather all required financial information needed to complete a credit presentation by calling, emailing and office visits.
Coordinated timely uploading of the information to various bank systems including but not limited to Unity and Sageworks.
Prepared Loan Request Checklists that are sent to Credit Analysts for existing credits.
Worked closely with the Credit Analyst to complete presentations for existing customers.
Followed up with customers on additional items needed to complete presentations.
Coordinated efforts with lenders responsible for the credits and seek input where necessary to complete loan presentations.
Experience
10+ Years
Level
Management
Education
BA
Junior Portfolio Administrator Resume
Objective : Responsible Junior Portfolio Administrator proficient in managing multiple tasks and providing accurate, detailed information. Passionate and self-directed, with a drive for excellence. Experience in Operations Administration and Administrative Assistant positions. Pursuing a position in an office environment where varied office management tasks are needed, including organizational ability, computer knowledge, and database program use.
Skills : Microsoft Office, Board Reports, Monthly Reports, General Ledger Reconciliation, Personal Property
Description :
Served as a primary contact for Portfolio Executives regarding members, distributors or suppliers on resolving specific issues/concerns, reporting issues and/or compliance.
Ensured all real estate title issues are met and that loan is properly perfected.
Answered telephone for loan department and directed customers to appropriate lenders if necessary.
Retrieved and reviewed the loan reports for completeness and accuracy, corrected non-post or errors.
Originated loan correspondence. Explained, promoted, cross-sold or referred bank, insurance, and trust products or services.
Reviewed emails and branch messages to remain current on policy or procedural changes and new product offerings.
Attended periodic training to receive information about various bank services and participates in an exchange of ideas and problems.
Assisted with various projects and assignments as needed.
Complied with federal, state, and company policies, procedures, internal controls, and regulations.
Experience
2-5 Years
Level
Junior
Education
MBA
Portfolio Administrator I Resume
Summary : Detailed oriented Portfolio Accountant with Portfolio Administration experience for more than 14 years. Client communications, service provider and exceptional multi-tasker. Knowledgeable in the branches of financial services and custody banking systems.
Skills : Microsoft Excel (macros), Word, PowerPoint, PDF Converter, Advent AXYS, MOXY & PORTIA, ORACLE
Description :
Reconciled and managed the daily cash and assets for 100+ equity accounts and also managed more than 50+ mutual funds totaling more than $23 billion dollars.
Supported private equity Portfolio Managers with trading programs, follow up with settlements and operations review teams.
Prepared, received first level and individual client service requests, process distributions and contributions for clients and relay information to the portfolio management team through the accounting system and updated client and internal database systems.
Reported to management and produce ad-hoc issues that arise using (in2) reports.
Managed the daily cash, asset and mutual fund accounting reconciliations of equity and hedge funds using accounting insight.
Investigated failed trades, errors trades to implement corrective action resolution to investment staff.
Experience
10+ Years
Level
Consultant
Education
Business Administration
Portfolio Administrator I Resume
Summary : Comprehensive Portfolio Administrator I. Proven Experience in the Financial Markets Highly motivated, resourceful, and organized professional with extensive experience in the financial industry on both the buy side and sell-side. Excellent communication, interpersonal, and problem-solving skills plus a talent for developing innovative solutions to operational issues. Adept at building rapport with clients and others.
Skills : English, Spanish Proficient In Microsoft Word, Excel, PowerPoint, And Outlook, Bloomberg, Multi-Currency Horizon, Open Systems Accounting, And Interchange
Description :
Monitoring financial statements, trades, shares, and record keeper transactions.
Maintaining accounting records for domestic equity and fixed income accounts.
Preparing and auditing cash transactions statements for a $35b government client.
Collaborating with Investment Managers to resolve account discrepancies.
Maintaining detailed loan records on state streets loan accounting system, Wall Street Office (WSO) and other proprietary systems.
Performing loan custody and accounting on a daily basis with a dedicated focus on daily controls, reconciliations and discrepancy resolution.
Maintaining loan referential information and trade date investment book of record.
Experience
10+ Years
Level
Management
Education
BS
Portfolio Administrator III Resume
Summary : Customer oriented Portfolio Administrator III experienced in multitasking while remaining professional and courteous in fast-paced, dynamic environments. Proficient in MS Office. Exceptional interpersonal skills with an aptitude for building rapport with a diverse range of people. Areas of expertise include Portfolio Administration, Eurobonds, High Yield Bonds, Portfolio Valuation, Trade Settlement / Clearing, Foreign Exchange, Private Placements, Back-Office Operations.
Skills : Accounts Receivable/payable, Internal Control And Auditing, Financial And Management Reporting, Bloomberg, MS Office: Excel, Word, Powerpoint, Access, And Outlook
Description :
Confirmed and verified trades received from financial advisors and bank broker-dealers.
Reviewed trades received from portfolio managers to meet internal compliance policy.
Entered purchases and sales into portfolio accounting system and confirmed receipt.
Researched and resolved the cause of trade discrepancies between accounting systems.
Coordinated proper settlement instructions with counterparties to prevent future discrepancies.
Reconciled fixed income trading activity and ensured proper and timely settlement.
Verified cash flow confirmations, collateral and margin calculations, and position reconciliation.
Assisted with processing and production of monthly client statements.
Reviewed assets holdings as against custodian banks and resolves any discrepancies.
Coached, trained and mentored new team members for the equities portfolio administration group.
Assisted with supplier follow-up on bid requests and with RFE/ITC preparation.
Experience
10+ Years
Level
Consultant
Education
BS
Portfolio Administrator II Resume
Summary : Portfolio Administrator II with over 15 years of experience in managing client portfolios and client service, seeking administrative or management position in the financial industry. Productive Organized Proficient in many different software programs and operating systems. Worked well with clients and colleagues. Excellent at multi-tasking Quick-learner and adaptable.
Skills : Microsoft Office, Board Reports, Monthly Reports, General Ledger Reconciliation, Personal Property Tax
Description :
Ensured advance processing and loan activity is in compliance with the RAAC, engineering policies, construction loan documents, and loan special conditions.
Ordered title continuations for construction loan advances and review title continuations for accuracy to ensure that all documents needed for the chain of title are received.
Ran weekly insurance analyses and maintain current insurance policies for the entire portfolio.
Maintained and monitored collateral database and Letter of Credit portfolio to ensure regulatory compliance.
Monitored delinquent and maturing construction loans, sought payment, ensured monthly updates are tracked and prepared legal, acceleration and foreclosure statements.
Prepared, tracked and follow-up on loan’s special conditions to ensure that all loan terms are complete and in compliance.
Prepared, tracked and maintained partial release documentation for individual unit sales and pay off letters.
Managed and monitored all cross-collateralized loan documentation, including the tracking of and correspondence with external banks.
Experience
10+ Years
Level
Consultant
Education
Associates
Portfolio Administrator Resume
Summary : Self-motivated and experienced Portfolio Administrator with a strong academic background and practical experience in investment analysis. Offers outstanding services through efficient research and resolution of potential issues along with superior analytical aptitude and a keen eye for detail. Embody exceptional organization, prioritization, and time management skills in all aspects of my professional career.
Skills : Operating Systems: DOS, Windows (XP, Vista, 7), Mac OS X Applications: MS Office, Advent Axys, Advent APX, Satuit Packman, Adobe Creative Suite
Description :
Leading the Axys team in managing 5000+ portfolios and 3000+ groups in advent Axys system.
Reviewing transactions, trades, and cash flow statement daily to ensure all client reports are reflected accurately.
Executing short-term investments, trade settlements and domestic and international wire transfers.
Calculating and maintaining cash flows, amortization schedules, interest accruals, and rollovers.
Preparing month-end portfolio performance reports for clients and upper management.
Analyzing reconciliation reports and resolve all account differences on a daily basis.
Reviewing and consulting clients regarding stock options, restricted stock, and performance units.
Monitoring portfolio allocations for all clients to actively rebalance client portfolios.
Experience
7-10 Years
Level
Senior
Education
Business Administration
Portfolio Administrator (Contract) Resume
Summary : Portfolio Administrator with over 7 years of industry experience. Executes trades for equity, fixed income, and mutual fund securities. Troubleshooting for unexecuted and partial trades including tech support joint assistance. Provides support for institutional transactions thru proprietary applications via security data for equity and fixed income trades for domestic & international markets. Significant financial services experience with excellent communication and writing skills.
Skills : Microsoft Word Processing Software, Excel Spreadsheet Software, Adobe X Reader And Acrobat, PowerPoint, Organizational/Time Management
Description :
Reconciled accounts intra-month (cash totals and asset holdings) and provided preliminary and final reconciliation to clients and consultants.
Created ACM statements at month end to clients including portfolio summaries per client request.
Set up new accounts and review opening documentation to ensure compliance guidelines are met.
Ran the interface through Axys to get transactions, positions, and pricing for portfolios, daily.
Uploaded company information to the consultant's database including compliance certifications, collateral reports, position files, investment manager questionnaires, and the daily trades.
Communicated verbally and through correspondences with various custodians and brokers to ensure timely delivery of trades booked by the Portfolio Manager.
Provided trade information for factor updates and DTC settlement instructions for SPO charges.
Experience
7-10 Years
Level
Senior
Education
Business Administration
Senior Portfolio Administrator Resume
Summary : Experienced, detail-oriented Portfolio Administrator and banking operations specialist, successful at improving operations, and reducing risk. Actively pursuing an administrative role in financial services that allow me to utilize my strong organizational skills, client service, and understanding of markets.
Serving as a primary contact for pharmacy portfolio executives regarding participant members, distributors and suppliers on resolving specific issues/concerns, reporting and/or compliance.
Preparing pharmacy contract amendments and price management documents to support contracting efforts for the business unit.
Implementing process improvement initiatives from a 340b compliance perspective.
Assisting and managing the RFP/IFB (bid) process and contribute with product research initiatives.
Conducting pharmacy product and market assessments and market research to assist the portfolio executives in building contracting strategies.
Preparing monthly reports detailing pharmacy contract performance against objectives.
Supporting process improvement activities that contribute to program efficiencies.
Communicating effectively with all internal and external pharmacy industry stakeholders.
Experience
7-10 Years
Level
Management
Education
MBA
Portfolio Administrator Resume
Summary : Personal info Tenured Portfolio Administrator with extensive experience providing support to Phone: multiple advisors of a multi-million-dollar organization. In-depth knowledge of standard office procedures, software, and machines, proficient use of Microsoft Office Suite, Email: scheduling software, the internet, and database software. Advanced administrative skills include multi-line phone management, planning, organizing, scheduling, document management and cross-selling skills.
Skills : MS Word, MS Excel, MS PowerPoint, MS Access, Outlook, QuickBooks Pro, Lotus Notes, AS400, Advent Geneva, Bloomberg
Description :
Assisting in the utilization of a portfolio management system and brokerage accounting system to provide financial advisors.
Internal departments with cost basis, gain/loss, pricing, corporate action information and performance reporting.
Aiding and supporting questions from financial advisors, and tax advisors critical compliance information concerning cost basis reporting legislation (emergency economic stabilization act).
Identifying relationships and trends in historical data for performance reporting, corporate actions, and cost basis in order to resolve any discrepancies with respect to those areas within the portfolio reporting system.
Contributing feedback to upper-level management on various processes and department changes.
Skilled in intricate estate evaluations and reporting information to executors and attorneys.
Assisting in training for new hires in several areas of the portfolio reporting system.
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