A Program Support Specialist assists the Program Support Manager in various programs to facilitate smooth delivery of services. Job duties typically found on the Program Support Specialist Resume are – creating and analyzing budgets for each program, assisting the Support Manager in assessing and meeting the needs of the clients, allocation of resources, avoiding depletion of resources, developing programs as per the given resources and budgets; training and assisting staff members involved in the project, monitoring progress of the project and processing documentation.
General qualities required for this role include – advanced financial skills, management skills, the ability to multitask, advanced computer skills including MS Office, in-depth knowledge of undertaken programs, and familiarity with recent versions of the financial software. Job applicants should have at least a bachelor’s degree pertaining to the field of work.
Objective : Results-focused Program Support Specialist with 2 years of experience in administrative coordination and project management. Proven ability to enhance operational efficiency through effective communication and resource management. Committed to supporting organizational goals and improving program outcomes, ensuring meticulous attention to detail and adherence to deadlines.
Analyzed and improved administrative processes to enhance efficiency and effectiveness across the NAVSEA office.
Led initiatives to automate program functions, resulting in streamlined operations and better information tracking.
Managed a dynamic calendar for the Director, coordinating meetings and events to meet deadlines effectively.
Compiled and maintained an email distribution list for timely updates and notifications.
Created comprehensive briefs, meeting agendas, and presentations to support organizational communication.
Assisted DOD employees with travel management systems, ensuring compliance and timely arrangements.
Monitored training compliance for travel card programs, reinforcing adherence to GSA Smart Pay regulations.
Experience
0-2 Years
Level
Entry Level
Education
B.A.
Lead Program Support Specialist Resume
Headline : Dynamic Program Support Specialist with 7 years of experience in optimizing project delivery and enhancing operational workflows. Adept at fostering collaboration across teams and implementing strategic improvements that drive program success. Focused on delivering exceptional administrative support while ensuring compliance with organizational standards and timelines.
Skills : Google Suite Proficiency, Data Analysis In Google Sheets, Advanced Microsoft Word Skills, Quality Assurance, Risk Assessment
Description :
Analyze and review monthly reports, identifying and correcting accounting discrepancies to ensure accurate financial records.
Collaborate with IT staff to enhance the PPM systems, improving efficiency in project tracking.
Develop and implement tracking methods for deadlines, prioritizing actions and managing overdue deliverables effectively.
Monitor project milestones, providing timely status updates and identifying potential risks to stakeholders.
Support Client Services Supervisors and Team Leads in optimizing IT unit operations and enhancing service delivery.
Conduct thorough reviews of financial reports, investigating errors and recommending corrective actions.
Analyze detailed departmental transaction reports and propose actionable recommendations for improvement.
Experience
5-7 Years
Level
Senior
Education
B.S. in BA
Program Support Specialist Resume
Objective : Proactive Program Support Specialist with 2 years of experience in program coordination and administrative support. Skilled in optimizing processes and fostering collaboration across teams to enhance project outcomes. Eager to contribute to organizational success by leveraging strong communication skills and meticulous attention to detail.
Skills : Knowledge Of Windows Operating Systems, Compliance Knowledge, Event Planning, Software Proficiency, Budget Forecasting, Process Mapping
Description :
Coordinated logistics for conferences and employee events, ensuring seamless execution and stakeholder engagement.
Managed multi-departmental events, overseeing budgets, vendor relations, and logistical arrangements.
Analyzed program data to assess effectiveness, preparing reports to inform management decisions.
Created comprehensive documentation for statewide meetings, including agendas and minutes.
Negotiated contracts with vendors, achieving cost savings while maintaining service quality.
Generated performance reports from various systems to evaluate contractor effectiveness.
Established strategic sourcing goals, enhancing procurement processes across departments.
Experience
0-2 Years
Level
Junior
Education
B.A.
Senior Program Support Specialist Resume
Summary : With a decade of experience as a Program Support Specialist, I excel in managing complex projects and enhancing program effectiveness. My expertise lies in analytical assessment, process optimization, and strategic resource allocation, ensuring alignment with organizational goals. I am dedicated to fostering collaboration and driving impactful results through meticulous planning and execution.
Skills : Financial Analysis And Budgeting, Stakeholder Engagement, Team Collaboration, Report Writing, Budget Management, Scheduling
Description :
Demonstrates comprehensive knowledge of regulatory requirements and policies, effectively planning and analyzing major programs funded by customers.
Conducts thorough analyses of program progress and resource utilization, ensuring optimal performance.
Utilizes advanced budgeting techniques and program evaluation methodologies to enhance operational efficiency.
Monitors and tracks financial data, making informed recommendations for budget reallocations to maximize resources.
Analyzes expenditure trends to forecast future budgetary needs and project outcomes.
Maintains detailed databases for program and funding data, ensuring accurate and accessible information.
Provides expert consultation to program leads and stakeholders, facilitating effective communication and collaboration.
Experience
7-10 Years
Level
Management
Education
B.S. in BA
Program Support Specialist Resume
Headline : Accomplished Program Support Specialist with 7 years of experience in streamlining project processes and enhancing program effectiveness. Expert in coordinating multi-faceted initiatives, ensuring compliance, and providing exceptional administrative support. Passionate about fostering team collaboration and driving impactful results to meet organizational objectives.
Created and maintained detailed procedural training documents to enhance team knowledge and compliance.
Coordinated program activities to ensure timely completion of project milestones and deliverables.
Provided exceptional support to the Pacific Registration Authority, ensuring accurate documentation and technical assistance.
Assisted in preparing for a DISA Registration Authority audit, achieving successful compliance.
Supported Public Key Infrastructure projects, demonstrating strong analytical and problem-resolution skills.
Executed local tasks for PKI migration projects, ensuring timely completion and adherence to project guidelines.
Configured and maintained workstations, enhancing operational readiness for certificate issuance.
Experience
5-7 Years
Level
Senior
Education
B.S. in BA
Junior Program Support Specialist Resume
Objective : Enthusiastic Junior Program Support Specialist with 5 years of experience in enhancing program functionality and administrative support. Adept at streamlining processes, ensuring compliance, and fostering team collaboration to achieve organizational goals. Committed to delivering high-quality results while maintaining meticulous attention to detail and effective communication.
Skills : Project Management, Technical Support, Process Improvement, Problem Solving
Description :
Support RadSite by maintaining and updating the facility database to ensure accurate information.
Communicate with customers to verify data and assist with RadSite program participation.
Collaborate with management to facilitate smooth enrollment processes for large provider groups.
Document project progress and maintain compliance with RadSite's policies.
Build and maintain positive relationships with stakeholders to achieve program goals.
Work collaboratively with teams to identify and implement effective solutions to challenges.
Exhibit a customer service-oriented approach while engaging with diverse staff members.
Experience
2-5 Years
Level
Junior
Education
B.A.
Program Support Specialist Resume
Summary : As a dedicated Program Support Specialist with 10 years of extensive experience, I excel in enhancing program efficiency through strategic planning and resource allocation. My strong analytical skills and attention to detail enable me to support complex projects and improve operational processes, driving successful outcomes while fostering collaboration across diverse teams.
Skills : Training Development, Peoplesoft Erp, Accela Automation, Lexisnexis Research, Analytical Problem Solving, Client Relations
Description :
Conduct comprehensive analysis of recruitment and administrative management processes to drive program improvements.
Oversee staff development initiatives, ensuring timely completion of performance evaluations and training recommendations.
Assist management in restructuring roles and responsibilities to optimize team performance and service delivery.
Evaluate administrative operations to identify inefficiencies and recommend actionable solutions.
Conduct training needs assessments to inform targeted development programs for staff.
Manage the execution of the telework program, ensuring compliance with organizational standards.
Coordinate with HR to facilitate effective onboarding processes and recruitment efforts.
Experience
7-10 Years
Level
Management
Education
B.A.
Associate Program Support Specialist Resume
Objective : Detail-oriented professional with 2 years of experience in program support and administrative tasks. Adept at managing schedules, coordinating communications, and enhancing operational workflows. Passionate about contributing to team success and ensuring compliance with organizational procedures while maintaining a high standard of accuracy.
Skills : Windows Operating Systems, Microsoft Office Suite (excel, Word, Powerpoint), Sharepoint Collaboration, Marketing Support, Strategic Planning, Resource Allocation
Description :
Maintained comprehensive administrative processes to enhance compliance with organizational standards.
Monitored project timelines and communicated status updates to management, ensuring timely completion.
Organized and facilitated meetings with key stakeholders, documenting proceedings and action items.
Assisted in budget preparation by compiling data and preparing financial reports.
Drafted and distributed internal communications, including meeting minutes and official correspondence.
Managed calendars for senior staff, providing reminders and scheduling support.
Developed a centralized filing system to improve information retrieval and document management.
Experience
0-2 Years
Level
Entry Level
Education
BA
Program Support Specialist Resume
Summary : With 10 years of comprehensive experience as a Program Support Specialist, I excel in optimizing program management and enhancing operational efficiencies. My expertise includes strategic planning, resource allocation, and fostering cross-functional collaboration to meet organizational objectives. I am dedicated to delivering high-quality support that drives impactful results and supports program success.
Skills : Research Skills, Documentation Skills, Communication Skills, Conflict Resolution, Time Management, Risk Management
Description :
Coordinated logistics for training programs, including scheduling, registration, and materials preparation.
Managed the creation of sign-in sheets and organized room setups, ensuring seamless event execution.
Tracked employee attendance for training sessions using Excel, contributing to improved training metrics.
Scheduled conference room usage for 9 rooms, utilizing SchedulAll software for efficient resource allocation.
Collaborated with Material Management to secure necessary resources for special events.
Monitored and maintained office supply inventory, ensuring timely procurement and distribution.
Provided comprehensive office support, including phone management, mail distribution, and document filing.
Experience
10+ Years
Level
Executive
Education
B.A.
Senior Program Support Specialist Resume
Headline : Versatile Program Support Specialist with 7 years of experience in program administration and operational management. Expertise in developing strategies that enhance program performance and streamline processes. Proven track record in fostering collaboration across teams and ensuring compliance with organizational standards, dedicated to driving impactful results.
Oversees daily operations of various programs, ensuring alignment with strategic objectives.
Develops and implements strategies for securing funding and resources for program initiatives.
Collects, analyzes, and presents data to inform decision-making and enhance program outcomes.
Demonstrates leadership in program planning, development, and execution.
Utilizes critical judgment to make informed administrative decisions.
Facilitates effective communication across diverse stakeholders to promote collaboration.
Manages visitor access and ensures compliance with organizational protocols.
Experience
5-7 Years
Level
Management
Education
B.A.
Program Support Specialist Resume
Objective : Dedicated Program Support Specialist with 2 years of experience in enhancing program efficiency and administrative support. Proficient in coordinating project activities, managing communications, and implementing process improvements. Eager to leverage strong organizational skills and attention to detail to contribute effectively to team objectives and organizational success.
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