School Receptionist Resume Samples

School Receptionists serve as the initial point of contact for visitors, parents, and students, providing administrative support and maintaining a welcoming environment. Duties often listed on the School Receptionist Resume are – answering phones, managing inquiries, distributing information, assisting with general administrative tasks, coordinating school calendars, managing student attendance records, providing crucial communication between school staff and external stakeholders, and creating a positive and organized atmosphere within the school, and contribute to the overall efficiency and effectiveness of the administrative process.

Strong interpersonal and organizational skills, proficiency in office software; effective communication skills, the ability to handle a fast-paced environment, a friendly and approachable demeanor; and the ability to contribute to the overall efficiency and effectiveness of administrative processes. Continuous learning in school procedures and effective communication strategies improve the effectiveness of candidates. School Receptionists should hold a high school diploma or GED, with additional training in office administration.

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School Receptionist Resume example

School Receptionist Resume

Objective : As a School Receptionist, responsible for answering, screening, and forwarding telephone calls to appropriate staff Take messages when required.

Skills : Communication Skills, Interpersonal

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Description :

  1. Checked visitors in and out by recording their names times and purpose of visit in the visitor log. 
  2. Sorted and distributed incoming mail to relevant staff. Prepare outgoing mail for collection.
  3. Maintained filing and record-keeping systems for student and staff information. Update records as needed.
  4. Assisted with general office administration tasks like photocopying, faxing, and scanning.
  5. Ordered and maintained an adequate stock of office supplies. Place re-orders as needed.
  6. Provided basic first aid to students and visitors if required. Contact parents/guardians or emergency services in case of serious injuries.
  7. Followed through on duties and projects assigned.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
GED


Assistant School Receptionist Resume

Objective : As an Assistant School Receptionist participates in and completes training programs successfully offered to increase skill and proficiency related to assignments.

Skills : Organizational, Customer Service

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Description :

  1. Reviewed current developments, literature, and technical sources of information related to job responsibility.
  2. Followed company policies and federal and state laws.
  3. Ensured adherence to good safety procedures.
  4. Consulted directly with personnel when applicable with parents.
  5. Worked consistently, to be on time, to follow instructions, to respond to management direction, and to solicit feedback to improve performance.
  6. Served as primary reception and information resource for the assigned location by assisting walk-in traffic and by answering telephone inquiries.
  7. Provided supplementary clerical, computer, and operational support to the school.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Fresher
Education
Education
GED


Associate School Receptionist Resume

Objective : As a Associate School Receptionist, responsible for greeting and directing walk-in traffic providing general information, and making referrals to offices and services as appropriate.

Skills : Computer Proficiency, Attention to Detail

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Description :

  1. Answered phone inquiries by providing general information and/or connecting calls to offices and services as appropriate.
  2. Maintained a master guide of activities, events, and related information for the school.
  3. Performed a variety of clerical tasks which may include scheduling and maintaining records of school activities, tracking student attendance, check-in/check-out of supplies and materials, photocopying, typing, data input, sorting mail, making up file folders, and/or transmitting/receiving fax documents and email.
  4. Scheduled appointments and meetings, which will include reserving conference rooms and facilities, organizing materials, sending out meeting notices, arranging for catering services, and maintaining calendars.
  5. Responded to telephone requests for specific materials to be mailed and assisted with mailing general school information to parents.
  6. Maintained confidentiality of records as appropriate.
  7. Served as liaison for administrators and teachers.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
GED

Junior School Receptionist Resume

Objective : As a Junior School Receptionist, responsible for ensuring the Front Office is organized and information sheets for parents are stocked.

Skills : Problem-Solving, Confidentiality,

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Description :

  1. Maintained inventory of office supplies, ordering from outside vendors or bookstores, as needed within available budget with direction from the Principal or Business Administrator.
  2. Scheduled appointments for parents, students, and staff members.
  3. Maintained and organized calendar and manage appointment reminders.
  4. Managed student attendance records, visitor logs, and other administrative documents.
  5. Ensured confidentiality and accuracy when handling sensitive information.
  6. Provided information and assistance to parents and students regarding enrollment procedures, registration forms, and required documents.
  7. Received and distributed incoming mail, packages, and deliveries.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
GED

Senior School Receptionist Resume

Summary : As a Senior School Receptionist, responsible for coordinating outgoing mail and ensuring it is sent out promptly.

Skills : Multitasking, prioritizing, Visitor management

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Description :

  1. Supported administrative staff by completing various tasks, such as data entry, filing, photocopying, and organizing documents.
  2. Maintained effective communication with teachers, staff members, and administrators to ensure smooth operations and address any concerns or issues promptly.
  3. Provided an accurate and full range of information within the category requested (location, curriculum, admission procedure – including the booking of tours, tour information, administration, structure) to ensure the delivery of a quality customer service experience to all callers or visitors to the school.
  4. Responded to telephone calls and inquiries courteously and was able to direct calls to appropriate school personnel as part of the customer service provider for the school.
  5. Maintained open lines of communication with new and prospective parents, ensuring that their concerns and feedback were handled effectively and efficiently; liaising with other school personnel as required.
  6. Completed administration and secretarial tasks as assigned to support the broader Front of House team to achieve their objectives.
  7. Ensured the GEMS policies, procedures, and codes of conduct are always followed.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
GED

School Receptionist Resume

Summary : As a School Receptionist, responsible for delivering a positive customer experience during all interactions with existing and potential parents, visitors, staff, and students.

Skills : Dependability, Familiarity with Microsoft Office

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Description :

  1. Provided information to visitors on a full range of topics, courteously answering phone calls and maintaining a database of enrollments.
  2. Provided an excellent and memorable customer experience while ensuring that GEMS policies, procedures, and codes of conduct were always followed. 
  3. Answered phone calls courteously and maintained a database of school visitors.
  4. Ensured that GEMS policies, procedures, and code of conduct are followed at all times.
  5. Worked closely with the front-of-house team, attend staff meetings, and serve on committees when required.
  6. Worked in a team and was willing to go above and beyond the scope of duty.
  7. Provided essential administrative support and ensuring the smooth running of our front office.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
GED

School Receptionist Resume

Headline : As a School Receptionist, responsible for handling phone calls emails, and inquiries in a timely and courteous manner. Manages student attendance records and assists with student admissions.

Skills : Ability to work under pressure, Attention to detail.

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Description :

  1. Organized and maintained school files, records, and documentation.
  2. Assisted with various administrative tasks as needed by the school leadership team.
  3. Managed school correspondence, including sorting and distributing mail.
  4. Maintained accurate student attendance records.
  5. Assisted with the sign-in and sign-out process and provided ad hoc administrative support to teachers and staff.
  6. Collected, sorted, distributed, and prepared mail, messages, and courier deliveries.
  7. Greeted persons entering the establishment, determined the nature and purpose of the visit, and directed or escorted them to specific destinations.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
GED

School Receptionist Resume

Summary : As a School Receptionist, responsible for hearing and resolving complaints from customers and the public. Performing administrative support tasks.

Skills : Resistance to stress, Planning and Organisation

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Description :

  1. Managed the Housekeeping department and ensured the workplace was clean at all times.
  2. Ensured client onboarding by filling out the onboarding form, collecting KYC documents, and being the initial point of contact.
  3. Assisted the clients with meeting room booking, directing queries/issue calls to concerned departments.
  4. Recorded and updated all pupil information on the school's database platforms such as school cloud.
  5. Administered first aid to pupils as required in keeping with the Trust's policy.
  6. Monitored stock levels and placed whole school stationery and medical supplies orders.
  7. Ensured the correct storage and administration of medicines and liaised with teaching staff to ensure the monitoring of expiration dates.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Consultant
Education
Education
GED

School Receptionist Resume

Summary : As a School Receptionist, responsible for creating and distributing dietary badges. Ensuring school security arrangements are always complied with, including the issue of visitor's badges and use of the visitor's signing-in system.

Skills : Administration skills, Patience

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Description :

  1. Provided hospitality for visitors to the school.
  2. Accepted, unpacked, and distributed deliveries as well as reported deliveries and missing items to the finance team promptly.
  3. Experience in the sorting and distributing of incoming posts.
  4. Ensured the general tidiness of the school reception area.
  5. Logged and monitored pupil attendance, referring cases to the Headteacher and EWO where appropriate.
  6. Prepared prospectus packs and arranged tours for new pupils.
  7. Knowledge of Parent Pay and ensure that monies are collected/paid for school dinners, breakfast club, trips, and visits.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
GED

School Receptionist Resume

Headline : As a School Receptionist, responsible for assisting with the administration of school visits in liaison with the teaching staff.

Skills : Resistance to stress, Empathy, Reliability

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Description :

  1. Managed the outgoing correspondence to parents and carers where appropriate, parent pay, letters, social media, and newsletter.
  2. Liaised with the catering manager on the preparation and distribution of school dinner menus and special events.
  3. Monitored, distributed, and replied to emails to the school's admin mailbox.
  4. Maintained the school's events diary and booked whole school events.
  5. Worked on School admissions, waiting lists, and ranking in line with the school's admissions policy.
  6. Formatted and sent correspondence, diary management, and responding to student and teacher inquiries.
  7. Maintained accurate information and files and ensured correlation to hard files.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
GED