Senior Office Assistants perform various office duties relating to the assigned department. Typical resumes for the post of Senior Office Assistants include job descriptions such as – supporting senior managers in day-to-day clerical tasks, planning and scheduling meetings, taking detailed minutes, answering phone calls, providing information to callers and directing the calls to appropriate department, making travel arrangements, developing filing system, creating presentations and spreadsheets, providing budget and statistical reports, greeting and providing general support at front desk, implementing changes in existing office policies, proofreading and editing various documents and performing all other assigned duties.
The minimum qualities expected from senior office assistants are – knowledge of office practices and equipment, good recordkeeping skills, moderate typing skills, basic math knowledge and the ability to operate office equipment including word processors and computer terminals. Normally the formal education expected from the employers for this job role is a high school diploma, but many of the eligible Senior Office Assistant Resume depict few years of clerical experience with an additional qualification such as Secretary or personal assistant.
Headline : Interested in obtaining a position that will provide for developmental and growth opportunities. Enjoy working in areas that require the use of creative thinking and provide a challenge for developing alternative solutions.
Skills : Microsoft Office, JDE, Oracle, SAP, Supply Pro, Data Entry, Administrative Support, Customer Service, Dispatch, Billing, Accounts Receivable, Human Resources, Invoicing, Inventory Management, Scheduling.
Description :
Responsible for providing assistance to the rental team in achieving annual goals of reducing rental units, decreasing rental durations, and meeting overall goals of reduction.
Organize team weekly meetings with discussion topics, agenda print outs, and timelines or project deadlines.
Respond and complete new rental requests, and provide customer service to the department requesting as well as the vendor to verify the rental approval time frame.
Proficient in the use of the automated advantage system for entering invoices, generating a payment of invoices and verify, reconcile invoices received.
Responsible for tracking renewals and funding monies for rentals for all of the City of employees.
Work closely with 13 different vendors, monitoring invoices, confirming charges, and resolving disputed charges as necessary.
Maintain a filing system for all paid invoices, credit invoices, and disputed invoices that is updated daily.
Experience
5-7 Years
Level
Executive
Education
Certification
Senior Office Assistant I Resume
Headline : Senior Office Assistant is responsible for supporting the administrative needs of the Executive Director and the Board of Directors. This includes supporting the Executive Director in managing office operations, working closely with other departments to ensure that all administrative needs are met, and providing support to Board of Directors meetings.
Skills : Microsoft Office, Quick Books, Access Galaxy.
Description :
Responsible for finding and coordinating, speech, occupational therapy, physical therapy, and counseling services for over 300 learning disabled pre-school children.
Report to Chair and Special Education, Elementary Schools, supervise two office assistants.
Originated idea of implementing an automated phone call system to be used when schools are closed to replace antiquated phone chain methods.
Prepare, manage and distribute a substantial amount of complex government paperwork and Medicaid documents; manage and distribute mail to secretaries.
Maintain appointment and meeting calendar for four senior Chairs involving over 100 meetings.
Write and distribute e-mail and hard copy correspondence to teachers, parents, service providers and government agencies.
Enter data, update and maintain a proprietary database of confidential information about students.
Experience
5-7 Years
Level
Executive
Education
BA
Senior Office Assistant-Temp Resume
Summary : Flexible team player with the desire to accomplish goals and achieve success, Committed to treating people fairly possess a high level of honesty and integrity.
Skills : Microsoft Office, Office Skills, Administration.
Description :
Performs advanced office activities in support of the Vice President of Research and Sponsored Programs and responding to routine inquiries.
Monitors fax machine for incoming faxes and sends outgoing faxes as necessary.
Provides administrative support to all faculty and staff as requested and stocks and updates departmental front office form files.
Supervised the Vice Presidents' calendar, screened all phone calls, packages, & faxes; sorts distributes, and forwards daily mail.
Schedules meetings and seminar rooms, reserves classrooms for help and review sessions.
Responsible for coordinating the purchase, set-up, and clean-up of refreshments for seminar talks and colloquiums.
Coordinate large number of program reviews, annuals, re-evaluations and initial meetings.
Experience
7-10 Years
Level
Management
Education
Associate
Senior Office Assistant-Part Time Resume
Summary : Over 19 years of responsible corporate experience as a Senior Office Assistant with a proven record of accomplishment in the areas of accounting, customer service, contract administration, staff supervision, and general office operations.
Skills : Microsoft Office, Typing.
Description :
Develop and issue policies for various life insurance products and annuities for life insurance clientele.
Provide support to new staff members and sales associates which include training in policy development and proposal evaluation.
Procure agency literature, supplies, brochures, applications, and miscellaneous products pursuant to the Agency's established procurement policies and procedures.
Track, manage and maintain an inventory of supplies and products procured for the Agency.
Manage the Agency's life and annuity policies including the receipt, audit, approval, and processing of payments.
Prepare and process daily deposits for payments received from policyholders.
Process payments to vendors utilizing the procurement card and reconcile accounts on a monthly basis.
Experience
10+ Years
Level
Senior
Education
Diploma
Lead Senior Office Assistant Resume
Objective : Highly skilled. Self motivated, productive, well organized, able to work smoothly in a fast-paced, energetic environment. Excellent communication and interpersonal skills, easily communicating with persons of diverse backgrounds. Proficient at handling the public with diplomacy and professionalism.
Skills : Microsoft Office, Networking, Switchboard, Public Relations.
Description :
Responded to customer and visitor questions about the company and its services.
Welcomed visitors, assessed the nature of the business, and ushered visitors to appropriate staff/office.
Managed office inventory to ensure the continuous availability of office supplies at all times.
Managed, screened and routed mails/faxes to office staff, Oversaw logistics for conferences and meetings.
Operated a telephone system to receive and route incoming calls to the proper office or staff.
Worked with product managers, staff, and executives in providing administrative support covering supplier contracts, customer orders, project completion, and sales deals.
Coordinated billing/collection invoices and set up accounts by purchase orders and maintenance of office facilities and equipment.
Experience
0-2 Years
Level
Entry Level
Education
BBA
Senior Office Assistant-Controller Resume
Headline : Senior Office Assistant with 6+ years of experience, solver who exhibits sensitivity while meeting diverse needs in varied situations. Goal-oriented leader and a team player.
Skills : Multitasking, Great Leadership, Excellent Interpersonal Skills.
Description :
Assisted employees requesting information regarding their pay and seniority as well as benefits within the city.
Manage the receptionist area, including greeting visitors and responding to telephone in-person requests for information and location.
In charge of the logging in of hours as well as benefits for those employees under the Worker's Compensation program.
Handled retro-active pay adjustments for all city departments on a bi-weekly basis.
In charge of responding to any outside agency requesting information regarding employee records of data.
Compiled and researched information for both city employees and Human Resources representatives regarding eligible lists and city Rules and Regulations.
Assisted in the reviewing of all incoming employment applications for various city open positions.
Experience
5-7 Years
Level
Executive
Education
BBM
Senior Office Assistant II Resume
Summary : Enthusiastic and well-organized Senior Office Assistant with a solid background in data entry, schedule management, and event planning. Meets deadlines and works with a high level of multicultural awareness and adaptability.
Skills : Windows 2000, Microsoft Office Specialist and Excel 2013 Certificate, Outlook, Scanning Technology.
Description :
Managed all cases of abused and neglected children in a database.
Collaborate effectively with child and family resource organizations.
Created and organized an alphanumeric spreadsheet on Excel to efficiently locate files in an archive.
Answering phone calls while welcoming everyone that comes into the workplace.
Organized training materials by independently gathering resources for incoming volunteers.
Supervise three work studies and three new staff members to handle/process court documents and prepare new case files in a timely manner.
Designed and distribute promotional poster using Photoshop, in order to recruit new volunteers from the community.
Experience
7-10 Years
Level
Management
Education
BA
Senior Office Assistant-Executive Resume
Summary : Responsible for Creating and maintaining a favorable company image requiring: professionalism, courtesy, tact, and the ability to get along well with others inside and outside the company, and also Establishing good working relationships with operations staff, regional and corporate personnel.
Responsible for overseeing, training, cross-training, and delegating work to a staff of eleven.
Answered telephones, greeted clients, answered all client inquiries and maintained all employee and agency listings.
Prepared memos, meeting agendas, contracts, created all office flyers, signs and banners.
Greeted as well as a problem solved for all walk-in customers for their needs, complaints, and issues.
Maintained inventory, ordering, and distribution of all office supplies, office furniture, and state forms.
Maintained client files, overseeing functions of the file room and client confidentiality were met.
Made calls to vendors, scheduled meetings and prepared check requests for all accounts payable.
Experience
10+ Years
Level
Senior
Education
Associates
Senior Office Assistant-Operation Resume
Summary : Experience in Administrative Support, Customer Relations and Data Entry with major oil companies. Special areas of knowledge include refinery inspection reports, profit-sharing plans, retirement plans, and payroll. Uses excellent interpersonal skills in providing customer service.
Skills : Excel, Word, Outlook, Data Entry, Customer Service, Benefits And Payroll.
Description :
Responsible for reviewing legal documents for employees regarding their Fund accounts.
Reviewed employee's legal documents regarding divorce and death in relation to their Fund accounts.
Managed the implementation and testing of the Sears Protection Agreements website, currently used by consumers to file claims for contract fulfillment.
Researched and resolved customer concessions and cancellation refund concerns.
Reviewed all employee accounts in legal status for the Employee Stock Ownership Plan termination.
Prepared correspondence and performed various clerical and administrative duties and provided customer support within the audit team.
Handled inquiries regarding divorce or death by telephone or letter from employees, corporate and outside attorneys.
Experience
10+ Years
Level
Senior
Education
HS
Senior Office Assistant-Support Resume
Summary : Senior Office Assistant with 8+ years of experience in a variety of industries providing support. Excellent time management skills with demonstrated ability to prioritize and handle multiple projects in face-paced environments. Customer service focus. Detail-oriented with success implementing solutions to create optimal efficiency.
Skills : Centricity EMR, Soarian Trainer, Customer Service Training, 10 Key By Touch, Outlook, Word, Excel, Supervisor, Hospitality, Sales, CNA, First Aid.
Description :
Organizing various functions in the workplace to make sure there is effective work being done.
Assisting workers to understand how to adhere to them by establishing a good example.
Perform clerical and administrative tasks and contribute to team effort by accomplishing related results as needed.
Training for employees and performs those programs for their benefit and receive telephone calls and provides relevant information.
Maintain office staff by recruiting, selecting, orienting, and training employees.
Assisted with water quality control calls as well as stormwater utility billing inquiries.
Worked as the assistant to the Operations Manager for the Department of Utilities and Engineering.
Experience
7-10 Years
Level
Management
Education
Diploma
Senior Office Assistant Resume
Summary : Seeking a position towards a potential clerical staff or in corresponding career in a medical company or a hospital. Experienced in contacting referrals, doctors and hospitals. The working environment includes a versatile team member, enthusiastic and willing to learn more with the newer technologies towards the growth and the success of the company and personal advancement.
Skills : Microsoft Office, Typing, Excellent Communication.
Description :
Compiled and submitted new hire forms, team change forms, and department changes for the call center.
Analyzed and monitored timecard punches for quality assurance and integrity issues.
Audited and corrected time card reports including associates missed punch reports.
Perform clerical and administrative tasks and contribute to team effort by accomplishing related results as needed.
Supervised and prioritized teamwork assignments and ordered supplies maintained office equipment.
Verified associate attendance, monitored absenteeism trends, record keeping for employee corrective action issues for upper management.
Research special fund accounts and prepare monthly reports for management.
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