Senior Staff Assistant Resume Samples

As a Senior Staff Assistant, the individual will support the company’s staff and assure that the operations run smoothly. The job description entails providing administrative support to the staff members, answering phone calls, and scheduling appointments. Other duties are listed on the Senior Staff Assistant Resume as – preparing the necessary paperwork, scheduling meetings and appointments; organizing and maintaining records; updating internal databases; retrieving company and employee data, checking office supply stock; training junior staff assistant; arranging staff travel and accommodations; distributing company materials to employees. ‘

The most sought-after skills for the post include – knowledge of office and HR procedures, familiarity with office equipment; knowledge of labor laws; strong verbal and written communication skills; professionalism while dealing with varying managerial levels; and a degree in the field of Human resources or Business administration.

Senior Staff Assistant Resume example

Senior Staff Assistant Resume

Objective : 35+ Years administrative experience in highly responsible and demanding positions. Extensive interaction with upper level management executives requiring participation as an effective team contributor.

Skills : Typing And Research, Acquisitions.

Description :

    1. Responsible for the administration of budgets, restricted, unrestricted and special fundraising accounts.
    2. Processed the flow and tracking of requisitions and acquisitions.
    3. Controlled the flow of incoming phone calls, visitors, and invited guests.
    4. Prepared and distributes incoming/outgoing mail, provides typing, filing and tracking of correspondence; aids Station Manager in the fulfillment of office Policies and Procedures.
    5. Responsible for travel and meeting arrangements as well as student vouchers.
    6. Maintained and tracked four separate Budgets, including restricted, unrestricted and special fundraising accounts, prepares Budget reports, interfaces with Budget Office on a routine basis.
    7. Tracked and monitored all incoming and outgoing invoices, payments, and budgetary paperwork including vendor payments, travel, and office reimbursements.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certificate In Shorthand


Asst. Senior Staff Assistant Resume

Objective : A proven team player with over 10 years of extensive executive/administrative experience. Providing a high level of confidential support with strong written/verbal communication skills. Microsoft Office Suite PeopleSoft Document Control PowerPoint SAP Logistics Certified Excel Receivables.

Skills : Documentum, PeopleSoft, SAP, MicroSoft Word, Outlook.

Description :

    1. Responsible for working a seamless, comprehensive donor recognition sequence that is appropriate to the donor and the level of the gift.
    2. Provided administrative support to audiovisual staff.
    3. Performed accounting functions to include petty cash, reconciliation, purchase orders
    4. Provided both administrative supervision and support to residents and students.
    5. Established relationships and act as a liaison.
    6. Utilized eProcurement for requisitions and cost control.
    7. Managed donor recognition to steward the current gift and cultivate the next gift.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Entry Level
Education
Education
Certification In Logistics


Associate Senior Staff Assistant Resume

Summary : Highly motivated, result oriented business administrator, with extensive experience impacting organizational performance through expert research and analysis. Skilled office administrator with experience in project and grant management. Proven multitasker with a diverse and well-rounded skill set encompassing technology, communications and business operations.

Skills : Attends Internal And External Training, Such As: PeopleSoft.

Description :

    1. Prepared gift acknowledgement letters.
    2. Generated weekly and monthly gift reports and handled donor calls.
    3. Successfully utilized BlackBaud Raiser's Edge program daily to apply and process gift transactions accordingly.
    4. Assisted supervisor with department and company budgeting.
    5. Utilized BankOne Receivables Edge to produce daily transactions for donation deposits.
    6. Worked daily with PeopleSoft program to administer gift fund account information for deposit preparation.
    7. Provided key administrative support to senior faculty, assisting faculty and research staff.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science In Health, Recreation And Physical Education

Senior Staff Assistant III Resume

Summary : To secure a position where can use the knowledge have accumulated from education and experience to contribute to the growth of the organization.

Skills : Microsoft Office Suite, Web Design, Peoplesoft, Data Entry, Outlook, Office Management.

Description :

    1. Assisted in the planning and implementation of the Living-Learning Community (L-LC) Program under Student Engagement.
    2. Assisted in supervising Community Assistants who work to build community within the individual L-LCs.
    3. Assisted in leading a group of students within the L-LC (World Representatives) to determine what type of social and world-related activities they want to have throughout the academic year.
    4. Assisted in coordinating the Food for Thought program.
    5. Served on the UAlbany GO committee which plans campus-wide program initiatives across both Student Success and Academic Affairs.
    6. Served as a member on the New Student Program Committee that plays a role in planning orientation and Welcome Week events for new students.
    7. Managed the recruitment, selection and supervision of the World Ambassadors who help welcome new L-LC students.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Masters Of Arts

Senior Staff Assistant II Resume

Summary : Administrative assistant specializing in administrative support to Law Firms and other major corporations. Committed to delivering high quality results with little or no supervision.

Skills : Proficient With Microsoft Office Applications: Word.

Description :

    1. Processed and referred telephone calls concerning legislation and casework
    2. Assisted in the planning and implementation for productive nutrition and parent support training program Drafted meeting agendas, supplied advance .
    3. Liaised with students, vendors, central administration, and the general public.
    4. Processed purchase orders, vendor payments, expense vouchers and invoices.
    5. Managed departmental scheduling for eight senior faculty, including meetings & conference calls.
    6. Compiled and analyzed report data to project specifications.
    7. Collected, evaluated, interpreted, and documented research data to accomplish the objectives of a wide variety of scientific experiments and research projects, as directed by senior faculty.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Liberal Studies

Senior Staff Assistant I Resume

Summary : Several years of Computer and Office Skills Excellent Organizational and Time Management skills Ability to perform well with High Volumes of work Strong ability to work under pressure Maintaining of database and file information Notary for the state of MD.

Skills : Education, Hospitality, human/social services, Real estate and security administration.

Description :

    1. Provided support to the Director of Coordination of Care Services and the Assistant Director of Adult Services.
    2. Assisted in recruiting study participants and field interviewers for clinical studies.
    3. Assisted in the preparation of research reports, manuscripts, papers, and grant proposals for presentation and publication with the senior faculty of the Center for Stem Cell Research which influenced project direction and outcomes by identifying opportunities to enhance, terminate or redirect research activities.
    4. Served as the office's Student Voice liaison for Student Engagement for assessment efforts within the areas of transfer satisfaction and ways to improve our L-LC program.
    5. Handled all HR hiring paperwork for faculty and Community Assistants that are hired to work for the L-LC program.
    6. Retained a leadership role in peer review coordination maintaining a consistent 96% score documenting all aspects of quality management.
    7. Garnered awards for attaining success in bringing scores from mid-low range to number one in East Bay.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Office Computer Applications

Senior Staff Assistant/Executive Resume

Summary : Extensive experience as an executive/administrative assistant Ability to interface with all levels of staff, team player Capable of functioning in high pressure environments Excellent multi-tasking and follow-up skills Effective in time management Highly motivated and strong work ethics.

Skills : Microsoft Office Proficiency, Excel Spreadsheets, Time Management.

Description :

    1. Coordinated, set up, tracked and recorded all aspects .
    2. Trained Quality Peer review staff on MIDAS and set up files for various departments on peer review, morbidity and mortality reviews, UORs for Risk department.
    3. Worked closely with Med Legal department.
    4. Setup files for various committees, meetings, minutes, agendas, follow-up items.
    5. Established and maintained complex records management oversight systems of hospital citations by various state agencies.
    6. Coordinated meetings on-and off-site, travel arrangements and reservation, calendaring for senior executives.
    7. Gathered the monthly budget statement information.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Senior Staff Assistant/Supervisor Resume

Summary : Highly qualified Senior Staff Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on which your company prides itself.

Skills : Highly skilled in MSOffice Suite, especially MSExcel, Inventory Management, Capacity Models, Sales Forecasting, Manpower Planning.

Description :

    1. Assisted customers (residents) in contacting Commissioners and County staff and public records requests.
    2. Provided guidance, training and oversees the work for the Business Unit.
    3. Gathered data and prepare numerous reports, metrics and templates both scheduled and unscheduled as required for both internal and external customers.
    4. Supported program team to ensure contract required deliverables are accurately tracked and manages the development and maintenance of the monthly On-Time Delivery Report.
    5. Reviewed incoming contract documents for accuracy and completeness, prepares initial routing signature sheets IAW Delegation of Authority, routes and when returned, will enter date into corporate Oracle database and document any requested changes to contract terms.
    6. Supported both internal and external audit teams.
    7. Administered a variety of contracts (government/commercial/international) of all types.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science In Psychology

Lead Senior Staff Assistant Resume

Objective : Dedicated and focused administrative professional with extensive supervisory/managerial experience. A champion of innovation and change in the work environment made possible by establishing respectful, collaborative working relationships with a wide range of leaders, staff and union representatives. Excel at working in a hectic environment, completing multiple tasks simultaneously and following through to achieve personal and team goals.

Skills : MS Office Suite, EDI System, Supervisory.

Description :

    1. Handled accessed highly confidential and sensitive information.
    2. Maintained various reports, complex documents, excel spreadsheets, presentations and various forms of communication documents requiring the integration of multiple office technology and software applications on a daily basis.
    3. Assisted with tracking the department's budget and the Department Manager's expenses.
    4. Edited staff timecards and online attendance calendars as well as processing HRSC documents as needed.
    5. Maintained and Updated bookings/mod log.
    6. Kept accurate and complete contracts databases, files and records.
    7. Managed the day-to-day calendar for the Human Resources Director Administrative support to the Human Resources Director.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Junior
Education
Education
Bachelors Of Science

Senior Staff Assistant Resume

Objective : Project management/Executive administrative position with a focus on team Leadership, Analysis and customer/ patient care.

Skills : Adaptability, Determination, Encouraging People, Ethics.

Description :

    1. Additionally, performed non-routine, complex clerical functions requiring the application of department and organizational policies and procedures.
    2. Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning document for the Division.
    3. Prepared invoices and enter them into the AMS system for payment.
    4. Reconciled Visa statement for the Division Prepare Division budget.
    5. Coordinated all department functions for team of 30+ employees.
    6. Successfully planned and executed meetings.
    7. Prepared travel arrangements for employees.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelors Of Arts

Senior Staff Assistant/ Resume

Objective : 35+ Years administrative experience in highly responsible and demanding positions. Extensive interaction with upper level management executives requiring participation as an effective team contributor.

Skills : Typing And Research, Acquisitions.

Description :

    1. 111 James P.
    2. Brawley Dr., SW Atlanta, GA 30314 Under direct supervision of the General Manager, the Senior Staff Assistant is responsible for the administration of budgets, restricted, unrestricted and special fundraising accounts.
    3. Process the flow and tracking of requisitions and acquisitions.
    4. Controls the flow of incoming phone calls, visitors, and invited guests.
    5. Prepares and distributes incoming/outgoing mail, provides typing, filing and tracking of correspondence; aids Station Manager in the fulfillment of office Policies and Procedures.
    6. Responsible for travel and meeting arrangements as well as student vouchers.
    7. Examples of Duties and Responsibilities: 1.
    8. Maintains and tracks four separate Budgets, including restricted, unrestricted and special fundraising accounts, prepares Budget reports, interfaces with Budget Office on a routine basis.
    9. Tracks and monitors all incoming and outgoing invoices, payments, and budgetary paperwork including vendor payments, travel, and office reimbursements.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certificate In Shorthand

Senior Staff Assistant/ Resume

Objective : A proven team player with over 10 years of extensive executive/administrative experience. Providing a high level of confidential support with strong written/verbal communication skills. Microsoft Office Suite PeopleSoft Document Control PowerPoint SAP Logistics Certified Excel Receivables Edge Maximo SharePoint CONJECT Materials Control Documentum FAR Certificate PO Requisitions Black Baud Raiser's Edge Quickbooks Records Management.

Skills : Documentum, PeopleSoft, SAP, MicroSoft Word, CONJECT, Outlook.

Description :

    1. Responsible for working a seamless, comprehensive donor recognition sequence that is appropriate to the donor and the level of the gift.
    2. Utilized eProcurement for requisitions and cost control.
    3. Managed donor recognition to steward the current gift and cultivate the next gift.
    4. Prepared gift acknowledgement letters.
    5. Applied gifts of over [] Generated weekly and monthly gift reports and handled donor calls.
    6. Successfully utilized BlackBaud Raiser's Edge program daily to apply and process gift transactions accordingly.
    7. Assisted supervisor with department and company budgeting.
    8. Utilized BankOne Receivables Edge to produce daily transactions for donation deposits.
    9. Worked daily with PeopleSoft program to administer gift fund account information for deposit preparation.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Certification In Logistics

Senior Staff Assistant/ Resume

Summary : Highly motivated, result oriented business administrator, with extensive experience impacting organizational performance through expert research and analysis. Skilled office administrator with experience in project and grant management. Proven multitasker with a diverse and well-rounded skill set encompassing technology, communications and business operations.

Skills : Attends Internal And External Training, Such As: PeopleSoft,.

Description :

    1. Houston TX Center for Stem Cell Research, Institute of Molecular Medicine Senior Staff Assistant 2008-2011 Provided key administrative support to senior faculty, assisting faculty and research staff.
    2. Liaised with students, vendors, central administration, and the general public.
    3. Processed purchase orders, vendor payments, expense vouchers and invoices.
    4. Managed departmental scheduling for eight senior faculty, including meetings & conference calls.
    5. Timekeeper for eight faculty and their lab staff.
    6. Compiled and analyzed report data to project specifications.
    7. Collected, evaluated, interpreted, and documented research data to accomplish the objectives of a wide variety of scientific experiments and research projects, as directed by senior faculty.
    8. Assisted in recruiting study participants and field interviewers for clinical studies.
    9. Assisted in the preparation of research reports, manuscripts, papers, and grant proposals for presentation and publication with the senior faculty of the Center for Stem Cell Research which influenced project direction and outcomes by identifying opportunities to enhance, terminate or redirect research activities.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science In Health, Recreation And Physical Education

Senior Staff Assistant/ Resume

Headline : To secure a position where I can use the knowledge I have accumulated from education and experience to contribute to the growth of the organization.

Skills : Microsoft Office Suite, Web Design, Peoplesoft, Data Entry, Outlook, Office Management.

Description :

    1. at Albany Program Coordinator for Student Engagement Assist in the planning and implementation of the Living-Learning Community (L-LC) Program under Student Engagement.
    2. Assist in supervising Community Assistants who work to build community within the individual L-LCs.
    3. Assist in leading a group of students within the L-LC (World Representatives) to determine what type of social and world-related activities they want to have throughout the academic year.
    4. Assist in coordinating the Food for Thought program.
    5. Serve on the UAlbany GO committee which plans campus-wide program initiatives across both Student Success and Academic Affairs.
    6. Serve as a member on the New Student Program Committee that plays a role in planning orientation and Welcome Week events for new students.
    7. Manage the recruitment, selection and supervision of the World Ambassadors who help welcome new L-LC students.
    8. Serve as the office's Student Voice liaison for Student Engagement for assessment efforts within the areas of transfer satisfaction and ways to improve our L-LC program.
    9. Handle all HR hiring paperwork for faculty and Community Assistants that are hired to work for the L-LC program.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Masters Of Arts

Senior Staff Assistant/ Resume

Summary : Administrative assistant specializing in administrative support to Law Firms and other major corporations. I am committed to delivering high quality results with little or no supervision.

Skills : Proficient With Microsoft Office Applications: Word,.

Description :

    1. Retain a leadership role in peer review coordination maintaining a consistent 96% score documenting all aspects of quality management; garnered awards for attaining success in bringing scores from mid-low range to number one in East Bay.
    2. Train Quality Peer review staff on MIDAS and set up files for various departments on peer review, morbidity and mortality reviews, UORs for Risk department.
    3. Foster and promote excellent working relationships with various medical departments as to peer review reports.
    4. Enter information on database for Standard of Care quantified data; physician records of peer review and complaints.
    5. Work closely with Med Legal department.
    6. Successful in reducing workers' compensation claims throughout the department due to implementing effective techniques acquired as departmental Work Place Safety Liaison.
    7. Setup files for various committees, meetings, minutes, agendas, follow-up items.
    8. Establish and maintain complex records management oversight systems of hospital citations by various state agencies.
    9. Coordinate meetings on-and off-site, travel arrangements and reservation, calendaring for senior executives.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Liberal Studies

Senior Staff Assistant/ Resume

Objective : Several years of Computer and Office Skills Excellent Organizational and Time Management skills Ability to perform well with High Volumes of work Strong ability to work under pressure Maintaining of database and file information Notary for the state of MD.

Skills : I possess extensive word-processing and software and have used these in several disciplines to include: A/E, education, government contracting, hospitality, human/social services, legal, real estate and security administration.

Description :

    1. Gathering the monthly budget statement information.
    2. Provides guidance, training and oversees the work for the Business Unit.
    3. Gathers data and prepare numerous reports, metrics and templates both scheduled and unscheduled as required for both internal and external customers.
    4. Support program team to ensure contract required deliverables are accurately tracked and manages the development and maintenance of the monthly On-Time Delivery Report.
    5. Reviews incoming contract documents for accuracy and completeness, prepares initial routing signature sheets IAW Delegation of Authority, routes and when returned, will enter date into corporate Oracle database and document any requested changes to contract terms.
    6. Support both internal and external audit teams.
    7. Administer a variety of contracts (government/commercial/international) of all types.
    8. Maintain and Update bookings/mod log.
    9. Keeping accurate and complete contracts databases, files and records.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Office Computer Applications

Senior Staff Assistant/ Resume

Summary : Extensive experience as an executive/administrative assistant Ability to interface with all levels of staff, team player Capable of functioning in high pressure environments Excellent multi-tasking and follow-up skills Effective in time management Highly motivated and strong work ethics.

Skills : Microsoft Office Proficiency, Excel Spreadsheets, Meticulous Attention To Detail, Self-directed, Time Management, Business Writing, Understands Grammar, Human Resources Management, Billing, Professional And Mature, Dedicated Team Player, Legal Administrative Support.

Description :

    1. Managed the day-to-day calendar for the Human Resources Director Administrative support to the Human Resources Director Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning document for the Division.
    2. Prepare invoices and enter them into the AMS system for payment.
    3. Reconciled Visa statement for the Division Prepare Division budget.
    4. Coordinate all department functions for team of 30+ employees.
    5. Successfully planned and executed meetings.
    6. Liaison to the Grievance Adjustment Board.
    7. Liaison to the Personnel Board.
    8. Prepared travel arrangements for employees.
    9. Registered employees for conferences/seminars.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Senior Staff Assistant/ Resume

Headline : Highly qualified Senior Staff Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : Highly skilled in MSOffice Suite, especially MSExcel, Inventory Management, Capacity Models, Sales Forecasting, Manpower Planning.

Description :

    1. Assistant to the GSAA Coordination of Care Service Director and the Department Manager by providing advanced administrative support and general office duties of a highly responsible and confidential nature.
    2. Manage Coordination of Care Service Director calendar and lotus note emails, schedule all Leadership meetings and provide support on an executive level.
    3. Process expense reports for the Service Director as well as processing invoices through OneLink as needed.
    4. Organize and expedite flow of work for the Department Manager and the Patient Care Coordinators.
    5. Administer Medicare Rights Information to patients who are discharging the hospital on a daily basis.
    6. Process all incoming appeals with HSAG and CDSU; provide routine to complex administrative support for the operations and procedures of the department.
    7. Order supplies for the department through eProcurement as needed and as requested.
    8. Coordinate the HBS and PCC team assignment schedules daily in Health Connect; prepare executive reports that require gathering, comparing and summarizing data.
    9. Handle and frequently access highly confidential and sensitive information.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Science In Psychology

Senior Staff Assistant/ Resume

Summary : Dedicated and focused administrative professional with extensive supervisory/managerial experience. A champion of innovation and change in the work environment made possible by establishing respectful, collaborative working relationships with a wide range of leaders, staff and union representatives. Excel at working in a hectic environment, completing multiple tasks simultaneously and following through to achieve personal and team goals.

Skills : 60 Wpm, 10 Keypad, MS Office Suite, EDI System 14,000 Kph.

Description :

    1. Executive level support for the Clinical Operations Leader for Pharmacy, the Area Pharmacy Director and Drug Education Coordinator.
    2. Performed daily administrative duties including corresponding with various pharmacies, filing, tracking of drug interactions, meeting support, preparation of mass mailings, maintained policies on internal website and in each pharmacy, assisted with hiring process, tracked compliance requirements, ordered all supplies for various pharmacies, solved all problems that arose including technology issues and patient complaints, performed audits, reconciled monthly expenses and credit card charges, prepared manual journal entries, created various forms, spreadsheets, presentations and reports.
    3. Responsible for planning and execution of various on and off site meetings, department events, recognition events and special companywide activities.
    4. Supervised temporary administrative support and coordination of volunteers Processed payroll for 25 employees.
    5. Backup Payroll for 150+ employees.
    6. Prepared all correspondence for Drug Conversions and followed up with Physicians.
    7. Interim Administrative Services Supervisor and Command Center Lead for various audits and surveys.
    8. Organized Residency Program.
    9. Created Showcase and assisted in hiring process.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelors Of Science In Business Accounting

Senior Staff Assistant/ Resume

Summary : Project management/Executive administrative position with a focus on team Leadership, Analysis and customer/ patient care.

Skills : Ability To Work Under Pressure, Adaptability, Attention To Detail, Being Thorough, Communicating With Young And Old People, Determination, Encouraging People, Ethics.

Description :

    1. Under limited supervision, serve as administrative support to the Managing Directors, Directors, Vice Presidents and senior management.
    2. Manage the calendar, travel arrangements, arrange events and daily administrate tasks for executives.
    3. Process expense reports, order supplies, book and arrange meetings.
    4. Provide team meeting summaries.
    5. Assist with budget tracking and day to day budget management.
    6. Act as liaison between clients, vendors, and legal to ensure that contracts are drafted on a timely basis.
    7. Create and maintain Excel spreadsheets and document contract specifics.
    8. Successfully created a database of past projects to be used for prequel and bidding of new projects.
    9. Met regularly with department work group to monitor and evaluate people engagement, and discuss policies and issues recommended for improvements.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelors Of Arts In Business Management/Project Management