Description :

1. Used computers for various applications, such as database management or word processing to maintain information.
2. Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons according to their.
3. Scheduled and confirmed appointments for clients, customers, or supervisors.
4. Opened, read, routed, and distributed incoming mail or other materials and answer routine letters.
5. Provided services to customers, such as order placement or account information.
6. Learned to operate new office technologies as they were developed and implemented.
7. Performed payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
8. Collected and deposited money into accounts, disbursed funds from cash accounts to pay bills or invoices, kept records of collections and disbursements, and ensured accounts were balanced.
9. Operated office equipment, such as fax machines, copiers, or phone systems and arranged for repairs when equipment is working and responsible for stocking office supplies and equipment.

Experience

10+ Years

Level

Senior

Education

A.A.S. in BA

Description :

1. Maintain inventory in administrative building supply closet and recreation center supply room and order supplies as required.
2. Record copy count from each copier on the last business day of the month and report it to imagistics.
3. Design flyers according to marketing plans from programmers and implement marketing plans. Implementation may involve posting flyers in various jurisdictions and delivering packets of flyers to individual establishments.
4. Prepare and mail core on designated date. Collect saturated and presorted numbers to be mailed. Design, copy, and distribute encore to designated schools.
5. Assign work order numbers and input data in the work order information table in the computer using word.Maintain attendance information in the computer using excel. File attendance reports.
6. File, maintain, and retrieve corporate administrative documents, required records, and information reports.
7. Coordinated scheduling for a team of 10, improving meeting efficiency by 30% with optimized calendar management.

Experience

10+ Years

Level

Senior

Education

AAS in BA

Description :

1. Conservation issues as well as provide basic information and assistance.
2. Receive and process water conservation rebates and generate pos for finance department to disburse.
3. Review and process water violation cases in tide mark and mail out to owner and water account.
4. Enter water waste reports in cassworks with follow up detailed information and reference sources.
5. Maintained a variety of complex recordkeeping and update filing systems to ensure accuracy and completeness of records, including confidential and sensitive materials.
6. Managed office supplies inventory, reducing costs by 15% through effective vendor negotiations.
7. Processed and filed over 500 documents monthly, enhancing retrieval speed by 40% through systematic organization.

Experience

0-2 Years

Level

Entry Level

Education

AAS

Description :

1. Created database detailing vendors, invoice processing information, contacts, and problem-solving solutions.
2. Worked with end users (domestic and international) to verify receipt of goods and services.
3. Provided support to the department as liaison with accounts payable (both domestic and international). Worked with the budget coordinator to ensure invoices were booked timely.
4. Worked with explorations gathering and uploading all forms of information (maps, research papers, proposals, well data, AFES and any other supporting documents) into the new material document SharePoint site.
5. Assisted with creation and maintenance of the hurricane safety and evacuation manual for employees and staff consultants.
6. Monitored paperwork, data entry, and reports to eliminate errors and increased productivity.
7. Proofread documents and make corrections before printing final copies of data.

Experience

7-10 Years

Level

Senior

Education

BA in BA

Description :

1. Organized, coordinated and monitored operations of a three-year medical training program ensuring compliance with multiple outside systems, regulatory and governing agencies.
2. Trusted with sensitive information maintaining the highest standard of confidentiality.
3. Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation.
4. Tracked the expenses, complete monthly expense reports, reimbursements and reconcile credit card statements.
5. Able to analyze potential problems and provide preventative solutions.
6. Documentation of annual quality improvement project with the intention to improve safety outcomes meeting compliance standards and reporting requirements.
7. Secured funding for academic events, textbooks and publishing projects by negotiating with donors and sponsors through longstanding relationships.

Experience

7-10 Years

Level

Senior

Education

B.A. in BA

Description :

1. Managing highly confidential and sensitive information with the utmost discretion and tact. Write and respond to email correspondence on behalf of senior management. Vet issues from staff and escalate as appropriate.
2. Scheduling department meetings, interviews, and events with or without catering. Provide meeting agendas and minutes as appropriate. Assist in audiovisual setup of meetings including connecting projectors, video conferencing, intercall audioconferencing, Microsoft Lync, Skype for business, and/or webex meetings.
3. Assisting senior management and senior financial analyst in utilizing Microsoft excel pivot tables to manage department and program costs and forecasts.
4. Developing and implementing the use of employee process and procedures documents.
5. Booking travel arrangements and preparing expense reports in concur travel & expense system.
6. Ordering and managing office supplies, printer ink, and books using pcard and reconcile and code transactions.
7. Emergency coordinator for division and three floors of staff in high-rise building.

Experience

10+ Years

Level

Senior

Education

B.S. Ed.

Description :

1. Compiled job measurements into work order estimates, ensuring accuracy for customer projects.
2. Demonstrated flexibility by accepting increasing responsibilities and mastering new skills.
3. Analyzed and optimized office procedures, including bookkeeping and clerical tasks.
4. Advised staff on administrative matters, providing clear and concise guidance.
5. Managed data entry, call handling, and follow-up communications effectively.
6. Supported management with routine tasks and coordinated financial statements.
7. Resolved critical problems promptly, ensuring smooth office operations.

Experience

7-10 Years

Level

Senior

Education

AAS in BA

Description :

1. Managed correspondence and communications for Calvary Church, Inc., enhancing donor engagement.
2. Maintained a database of over 150,000 entries, ensuring confidentiality and accuracy.
3. Designed and executed daily donor mailings, optimizing bulk mailing processes.
4. Prepared postal documentation for domestic and international shipments accurately and efficiently.
5. Oversaw office equipment maintenance and trained staff on software applications.
6. Provided comprehensive administrative support, including scheduling and event logistics.
7. Reconciled departmental budgets and managed financial documentation effectively.

Experience

7-10 Years

Level

Senior

Education

AAS

Description :

1. Analyzed and summarized occupational data, enhancing job matching and placement.
2. Responded to client inquiries regarding policies and procedures, improving overall satisfaction.
3. Maintained compliance with legal requirements in HR functions, ensuring adherence to regulations.
4. Organized team meetings and events, managing logistics and follow-up tasks effectively.
5. Processed personnel transactions and entered data into computerized systems for accuracy.
6. Monitored financial reports and processed accounts payable and receivable transactions.
7. Assisted with expense claims and managed requisitions and purchase orders efficiently.

Experience

2-5 Years

Level

Junior

Education

AAS

Description :

1. Ordered and distributed office supplies while adhering to a fixed office budget.
2. Greeted numerous visitors, including vips, vendors and interview candidates.
3. Maintained a clean reception area, including lounge and associated areas.
4. Completed data entry, tracked resumes and maintained the applicant tracking system.
5. Compiled company information and related material and distributed it to candidates.
6. Screened all visitors and directed them to the correct employee or office.
7. Obtained signatures for financial documents and internal and external invoices.
8. Served as corporate liaison between the finance, it and marketing departments.

Experience

2-5 Years

Level

Junior

Education

ASBA

Description :

1. Designed electronic file systems and maintained electronic and paper files.
2. Organized files, developed spreadsheets, faxed reports and scanned documents.
3. Properly routed agreements, contracts and invoices through the signature process.
4. Received and screened a high volume of internal and external communications, including email and mail.
5. Created and maintained spreadsheets using advanced excel functions and calculations to develop reports and lists.
6. Coordinated schedules for 5 executives, improving meeting efficiency by 30% through effective time management.
7. Managed office supplies inventory, reducing costs by 15% through strategic vendor negotiations and bulk purchasing.

Experience

2-5 Years

Level

Entry Level

Education

AAS

Description :

1. Entering production data from the operator reports on a daily basis and running the daily production reports for the supervisors' daily pre-shift meetings.
2. Responsibilities included: office management, records management, correspondence, calendaring and meeting arrangement for the superintendents, mine manager and director.
3. Organize on and offsite meetings and events, such as celebration lunches, retirement parties, etc. , working within a budget.
4. Worked closely with safety to record incidents, injuries, near misses, and behavioral based safety programs.
5. Recently trained to update safety index report and submit results to corporate safety.
6. Created a spreadsheet to track time off for our crews giving the supervisors a visual of every person's time off balances.
7. Custodian of company purchase card responsible for policy compliance and monthly reconciliation.

Experience

10+ Years

Level

Senior

Education

BA in BA

Description :

1. Retrieve work orders from agrian website to create a map required for spray of chemicals by pilots.
2. Verify chemicals to be sprayed per state, county, and federal regulations regarding environmental impact to areas adjacent to location to be sprayed.
3. Coordinate with apiaries regarding spraying dates and chemicals to be sprayed to insure bees are appropriately sheltered.
4. Coordinate and consult with pilot selected to undertake the task to ensure proper dispersal of chemicals including wind direction.
5. Review written report from the pilot when task is completed and submit to appropriate county agency.
6. Retrieve, calculate and complete hours worked by total of 5 staff members.
7. Supervise 3 staffs in charge of conducting manual labor including preparation of chemical mixtures.

Experience

7-10 Years

Level

Executive

Education

AAS in BA

Description :

1. Act as a liaison between the department, city staff, other agencies and the public.
2. Prepare, review and process payroll for 12 (twelve) divisions under public works.
3. Analyze contracts and insurance documents to ensure they meet the city's requirements.
4. Provide excellent customer service that includes processing encroachment permits for customers.
5. Create forms in spanish for various city departments as needed as well as translate for spanish speaking customers.
6. Prepare and process purchase order requisitions for twelve divisions under public works.
7. Assist with daily administrative requests for the public works director, engineers, supervisors and first level managers.
8. Maintain a positive public relations with emphasis on customer service that includes following through with customer requests and complaints.

Experience

10+ Years

Level

Senior

Education

AAS in BA

Description :

1. Serves as the primary time keeper for a large organization, maintains records of time and attendance, and reconciles time and attendance reports and corrects discrepancies.
2. Prepares correspondence, reports and other documents in final format using correct punctuation, capitalization, spelling, grammar and style.
3. Maintained office files, records and logs showing the status of actions and correspondence.
4. Ensured that files include all required documents and that all documents are signed.
5. Performs files maintenance assuming responsibility for the accuracy of the filing develops and maintains electronic record keeping and tracking logs for calendars, correspondence, projects, etc.
6. Planned, coordinated and executed events - oversaw the planning and execution of logistics and operations for private meetings, conferences, and special events.
7. Oversaw building maintenance tasks on daily basis while monitoring the allotted area and communicating if any repairs are needed.

Experience

2-5 Years

Level

Executive

Education

BBA

Description :

1. Prepared and updated accounts receivable, operations and revenue reports weekly.
2. Updated credit card statements with corresponding receipts on a weekly basis for chief of operations, general manager, project managers, logistic manager & inventory manager.
3. Provided support for coo, general manager, vp of national sales and sales team in managing operation work flow.
4. Assisted with the initial screening for different positions, setup interviews, processed new hire paperwork as well as assisting with payroll.
5. Assisted with incoming/outgoing travel accommodations, including expense reports for company executives and hourly employees.
6. Maintained conference room schedules and ensure conference rooms were set-up for meetings.
7. Ensured the day to day operational management of the office, ordered all business, office and general supplies.

Experience

2-5 Years

Level

Junior

Education

AAS

Description :

1. Provides clerical and administrative support for various departments.
2. Performs varied and moderately complex typing, clerical functions and related general office duties that require independent judgment in the use of work methods and procedures.
3. Create and maintain files in and organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate and facility file retention and storage procedures; maintain confidentiality and security of records.
4. Take dictation in shorthand or by machine and transcribe notes o a typewriter or computer or transcribe from voice recordings.
5. Read and comprehend correspondence, policies, regulations, procedures, reports, directions for forms completion and other simple or moderately complex documents.
6. Establish and maintain effective working relations with others and handle difficult interpersonal contacts.
7. Performs clerical duties related to the processing of united states postal service and interdepartmental mail and packages, as well as processing mail, parcels and packages handled by similar shipping services, such as ups and federal express.

Experience

5-7 Years

Level

Executive

Education

AAS in BA

Description :

1. Greeting clients, receiving and directing all office calls as well as managing all office equipment and supplies.
2. Copier, fax machine scanners) successfully managed customer service & claims for the business managers within the "acosta" enterprise software achieving a monthly clearing rate of 95%.
3. Worked with several category development departments for business managers in preparing research and post promotion analysis for specific manufactures.
4. Worked on sales planners, client tracking systems, and yearly marketing programs, effectively growing business while increasing profit.
5. Major clients included heinz, nestle, starkist, pinnacle foods, as well as over fifty other vendors.
6. Developed and implemented filing systems, enhancing document retrieval speed by 40%.
7. Streamlined communication processes, resulting in a 20% reduction in response time.

Experience

10+ Years

Level

Senior

Education

B.S. in Bus. Admin.

Description :

1. Reconciled vendor statements and handled payment complaints or discrepancies.
2. Prepared weekly certified payroll reports as required for government projects and processed timecards for paychecks.
3. Monitored payments due from clients and promptly contacted clients with past due payments.
4. Screened applicant resumes and coordinated both phone and in-person interviews.
5. Answered and managed incoming and outgoing calls while recording accurate messages.
6. Keep records or prepare reports for owner or management concerning visits with clients.
7. Performed daily tasks like photocopying, courier pickup and delivery, faxing, co-ordinate group and client meetings, arranging for catering services, updating client lists and managing daily incoming mail and answer incoming calls to the office.

Experience

5-7 Years

Level

Executive

Education

AAS

Description :

1. Take inventory of supplies perform account maintenance and accounting support work requiring a basic understanding of accounting systems, policies, and procedures to examine, verify and maintain and reconcile procedures, accounts and accounting data, prepare and analyze reports.
2. Perform technical work in support of the receipt, disbursement, examination, deposit and custody of cash items.
3. Work consisting of examination of documents for accuracy, adequacy for documentation, compliance with regulations for goods and services provided to or by the government, satisfaction or default in fulfilling contractual obligations, reimbursements for medical and domiciliary care, education, travel and education.
4. Determine pay, payroll records maintenance and completion of reports pertaining to civilian employees of the federal government.
5. Provide monthly statistics and billing by utilizing magview and epic software systems.
6. Managed scheduling for executives, improving meeting efficiency by 30% through effective calendar coordination.
7. Streamlined office operations, reducing supply costs by 15% through vendor negotiations and inventory management.

Experience

5-7 Years

Level

Junior

Education

AAS in Business Admin

Description :

1. Created and maintained confidential records, ensuring compliance with data protection guidelines.
2. Processed purchase requests efficiently, coding invoices accurately for timely payments.
3. Provided support for coding and stamping p-card purchases, enhancing financial accuracy.
4. Managed multi-line phone system and distributed incoming mail, maintaining effective communication channels.
5. Oversaw client survey processes, maintaining up-to-date contact information and tracking responses.
6. Verified appointments with recipients, ensuring adherence to scheduled commitments.
7. Organized and prioritized fax transmissions, facilitating timely information distribution.

Experience

10+ Years

Level

Senior

Education

B.S. in BA

Description :

1. Contacted patients regarding unpaid claims, ensuring timely payments through effective follow-up.
2. Collaborated with Medicare, Medicaid, and private insurers to resolve billing issues and enhance relationships.
3. Reviewed and organized medical records, ensuring compliance with filing protocols.
4. Demonstrated strong multitasking abilities in a high-volume office environment, managing phone, email, and front-desk tasks.
5. Coordinated patient appointments through various communication channels, addressing inquiries effectively.
6. Identified customer needs and resolved complex issues, building trust and rapport.
7. Maintained organized patient charts and efficiently processed referrals for upcoming appointments.

Experience

5-7 Years

Level

Management

Education

AAS in BA

Description :

1. Perform administrative and secretarial support functions for the CEO of a large magnet wire manufacturer.
2. Handle all communications via telephone, email, correspondence, and fax.
3. Organize board meetings, company events, and corporate travel arrangements.
4. Execute discreet secretarial and reception services for a non-profit organization focused on youth.
5. Schedule appointments and maintain accurate, confidential client files.
6. Monitor time and attendance reporting and regulations pertaining to leave.
7. Arrange travel plans and meetings for the portfolio vice president while providing exceptional internal service to the Office Manager and team.

Experience

10+ Years

Level

Senior

Education

BSBA

Description :

1. Answered telephones, directed calls, and took messages to ensure effective communication.
2. Sorted and routed incoming mail; prepared outgoing correspondence efficiently.
3. Managed calendars, coordinated appointments, and organized work schedules.
4. Reviewed files and documents to provide accurate information for internal and external requests.
5. Processed daily mail and maintained meticulous records of correspondence.
6. Provided essential clerical support to staff, enhancing overall productivity.
7. Monitored workflow requirements to ensure timely completion of tasks.

Experience

5-7 Years

Level

Executive

Education

AAS in BA

Description :

1. Managed multiple phone systems, ensuring effective communication and customer service.
2. Maintained and processed expense reports and travel documentation accurately.
3. Generated reports and correspondence for departmental needs, enhancing information flow.
4. Provided guidance to students regarding class and college information, fostering a supportive environment.
5. Reviewed timesheets and prepared attendance reports for payroll, ensuring accuracy.
6. Input inquiries and applications for prospective students, streamlining the admissions process.
7. Developed work schedules for the Student Service Excellence Center, optimizing staff efficiency.

Experience

7-10 Years

Level

Management

Education

AAS

Description :

1. Coordinated with all departments to ensure seamless office operations.
2. Demonstrated flexibility by accepting increasing responsibilities and quickly learning new tasks.
3. Prioritized multiple tasks in a fast-paced environment while maintaining quality service.
4. Scheduled travel arrangements and prepared company correspondence.
5. Managed filing and documentation, ensuring confidentiality and compliance.
6. Supervised training and onboarding of new administrative staff.
7. Oversaw all administrative functions, including scheduling and electronic coordination.

Experience

5-7 Years

Level

Consultant

Education

AAS in BA

Description :

1. Serve as a liaison to the Human Resource Director, Vice President, Sales Managers, and Office Manager.
2. Assist with customer credit inquiries, sales inquiries, and merchandise pickup.
3. Assist with employee questions regarding how to; reset passwords, scheduling questions, benefits questions, and yearly compliance training questions.
4. Answer incoming phone calls, route phone calls to the appropriate department and provide information as required.
5. Order supplies and replenish the First Aid kits throughout the store.
6. Produce and distribute a weekly in-house newsletter.
7. Maintain and update employee contact list.

Experience

7-10 Years

Level

Management

Education

AAS-BA

Description :

1. Received visitors and answered phones, referring to requested personnel or function or provided readily known non-technical information.
2. Initiated and reviewed office correspondence, distributes mail, maintains suspense files, schedules appointments and conferences, and maintains office calendar.
3. Accomplished clerical, and data-entry tasks in support of the administrative work of the office.
4. Coordinated timesheets with office personnel and input labor and cost codes utilizing Corps of Engineers Financial Management System (CEFMS).
5. Processed travel orders and purchases through CEFMS.
6. Updated training in ATMP as PM Training Coordinator.
7. Coordinated preparation of the Branch annual training plan and assisted employees in developing training goals and Individual Development Plans.
8. Reviewed training requests, ensuring they were within the Branch training plan, and verified the availability of funds and courses.

Experience

5-7 Years

Level

Consultant

Education

AABA

Description :

1. Under general supervision, plan, coordinate, and participate in a variety of complex and responsible administrative support activities related to the responsibilities of a department or program.
2. Perform complex and varied administrative support duties such as typing, filing, creating reports, creating and maintaining records relating to budgets, personnel, and assignments; exercise sound judgment in the application and follow-through of departmental decisions.
3. Daily Duties Provide administrative and clerical support to department members.
4. Assist with processing client and prospect needs in accordance with company objectives and procedures.Responsible for scanning/electronic filing of communication and documents.
5. Process endorsement requests and submit information to the appropriate insurance companies and other third parties.
6. Process certificate requests within one day.
7. Check in policies for accuracy and communicate variances with account manager.

Experience

7-10 Years

Level

Management

Education

B.A. Comm.

Description :

1. Assisted District Manager & office managers with daily work functions.
2. Assisted HR person with various tasks and other duties.
3. Answered incoming calls, recorded phone messages prioritizing level of importance.
4. Made weekly packets for Supervisors & Team leaders.
5. Confirmed Inventory dates and times with store managers.
6. Performed other duties assigned or requested by Office District.
7. Great Customer Service and Great office skills, Professional Courtesy to All visiting clients and office staff.

Experience

7-10 Years

Level

Management

Education

AAS in BA

Description :

1. Answer telephones and direct calls to appropriate staff.
2. Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.
3. Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
4. Maintain medical records, technical library, or correspondence files.
5. Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
6. Compile and record medical charts, reports, or correspondence, using typewriter or personal computer.
7. Receive and route messages or documents, such as laboratory results, to appropriate staff.
8. Transmit correspondence or medical records by mail, e-mail, or fax.

Experience

7-10 Years

Level

Consultant

Education

AAS in Business

Description :

1. Serves as a liaison between the office manager, external customers, and vendors providing assistance to the staff and field manager.
2. Answer, screen, and direct inbound phone calls.
3. Assist and escort clients to offices or meeting rooms.
4. Perform secretarial duties, including - meeting scheduling, appointment set up, faxing and mailing.
5. Accepts letters and packages deliveries to the front desk and distributes to appropriate staff.
6. Handles delicate situations, such as - customer requests, special needs and complaints.
7. Maintains a neat, tidy, and pleasant appearance of the reception area.

Experience

0-2 Years

Level

Entry Level

Education

AABA

Description :

1. Managed executive schedules, ensuring optimal time allocation for meetings and appointments.
2. Facilitated communications by answering phone calls and directing inquiries promptly.
3. Coordinated travel arrangements for executives, including itineraries and accommodations.
4. Prepared detailed agendas and organized catering for meetings and events.
5. Provided comprehensive clerical support across departments, enhancing team collaboration.
6. Maintained office supply inventory, ensuring availability and cost-effectiveness.
7. Recorded and distributed meeting minutes, ensuring accurate documentation of discussions and action items.

Experience

10+ Years

Level

Senior

Education

B.S. in BA

Description :

1. Selected for administrative role based on proven skills in supporting risk management initiatives.
2. Acted as primary administrator for the Safety Intelligence event reporting system, training users on its functionalities.
3. Collaborated with leadership to enhance patient safety processes through data analysis and trend identification.
4. Managed complex calendars, scheduled meetings, and prepared financial reports, ensuring timely communication.
5. Trained new users and served as the go-to expert for system-related inquiries.
6. Transitioned insurance management to a digital system, resulting in significant time and cost savings.
7. Assisted in the management of over 750 monthly reports regarding safety events, ensuring accuracy and compliance.

Experience

2-5 Years

Level

Junior

Education

B.A. in Bus. Admin.

Description :

1. Works for the Assistant Parks Director of Business Operation as the liaison between management, staff, and Central Human Resources.
2. Processes Candidate Transaction Requests to obtain new positions and monitor position control numbers.
3. Works with recruiters to obtain interview lists.
4. Schedules panel interviews.
5. Processes new hire background checks, physicals, and new hire paperwork.
6. Provides new hire orientation a minimum of every two weeks, including large groups.
7. Processes termination paperwork for releases and resignations.

Experience

10+ Years

Level

Senior

Education

BBA

Description :

1. Compiled information and disbursed to 15 field institutions.
2. Designed central office personnel newsletter, created PowerPoint presentations for training, and composed a variety of business correspondence.
3. Tracked exit interviews for separated employees.
4. Created and generated a weekly report to the central office as well as institutions in the field for optimal communications with staff at all levels.
5. Designated as central office employee service award coordinator.
6. Designed The Department of Correction Official Medal Valor Award issued at the discretion of commissioner to employees who performed special acts on duty for bravery and heroism.
7. Developed and implemented a new filing system, reducing document retrieval time by 40% and enhancing data organization.

Experience

10+ Years

Level

Senior

Education

B.A. in BA

Description :

1. Created and designed reports or forms for seminars, training or month end financial books.
2. Provided event planning / conference planning -- arranged facilities, caterer, invitations, and event budgets.
3. Arranged interviews, travel plans and kept time sheets.Corporate Accounting Assistant Responded independently to requests for information and documentation by owners, managers, clients, customers and general public.
4. Prepared banking, partnership distribution, capital calls, and franchise agreements; legal memos; formation documents; permits; and correspondence.
5. Compiled data for loans, acquisitions, due diligence, renovations and sales.
6. Coordinated travel arrangements for staff, reducing travel costs by 15% through strategic vendor negotiations.
7. Developed and maintained filing systems, enhancing document retrieval speed by 40% for team members.

Experience

2-5 Years

Level

Junior

Education

B.S. in BA

Description :

1. Booked Flights, Car rentals for multiple people.
2. Handled 27 apartments across located the apartments, reviewed the lease and handled the move out.
3. Worked with the Oregon CCB to make sure we were in compliance.
4. Risk Analysis for our contracts prior to reach the president for his signature.
5. Organized all of the continuing education need for any and all in state and out of state.
6. Coordinated executive schedules, improving meeting efficiency by 30% through effective time management.
7. Managed office supplies inventory, reducing costs by 15% through strategic vendor negotiations.

Experience

5-7 Years

Level

Executive

Education

AAS in BA

Description :

1. Organizes and prioritizes large volumes of information and calls.
2. Sorts and distributes mail.
3. Opens mail for the vice president.
4. Drafts written responses or replies by phone or e-mail when necessary.
5. Responds to regularly occurring requests for information.
6. Answers phones for vice president and marketing department.
7. Takes messages or fields/answers all routine and non-routine questions.
8. Works in cooperation with other system development assistants to cover phones.

Experience

2-5 Years

Level

Junior

Education

AAS

Description :

1. Coordinated complex travel arrangements for senior executives, ensuring efficient scheduling and cost-effective solutions.
2. Managed communication and coordination with external stakeholders, maintaining vital relationships for organizational success.
3. Created and maintained detailed expense reports and budgets, enhancing financial tracking and accountability.
4. Conducted research and prepared briefing materials for executive meetings, ensuring thorough preparation and effective communication.
5. Greeted visitors and directed them to appropriate personnel, enhancing the office's professional image.
6. Supported team-building initiatives, fostering a positive organizational culture and employee engagement.
7. Implemented organizational strategies that improved overall office efficiency by 30%.

Experience

10+ Years

Level

Senior

Education

B.S. in Bus. Admin.

Description :

1. Provided high-level administrative support to the Marine Safety and Standards Department, directly assisting the Director.
2. Managed departmental budgets and tracked monthly expenses, ensuring financial accuracy.
3. Organized monthly Safety Councils with senior management to discuss fleet operations and safety protocols.
4. Coordinated comprehensive conferences for senior officers, including travel arrangements and event logistics.
5. Produced and distributed weekly newsletters to over 1,000 colleagues, enhancing communication.
6. Maintained online systems, improving reporting and risk assessment processes.
7. Supported the implementation of the Business Continuity Plan, ensuring operational resilience.

Experience

2-5 Years

Level

Executive

Education

B.S. in Business Admin.

Description :

1. Supported the Director and Assistant Director in managing daily operations and strategic initiatives.
2. Coordinated recruitment processes, contributing to successful clinical study participant engagement.
3. Assisted in the preparation of research reports and grant proposals, influencing project outcomes positively.
4. Acted as liaison for Student Engagement efforts, enhancing transfer satisfaction initiatives.
5. Managed HR documentation for faculty hires, ensuring compliance and efficiency.
6. Led peer review coordination, achieving a consistent quality management score of 96.
7. Awarded for elevating performance metrics to the top tier in the East Bay region.

Experience

7-10 Years

Level

Management

Education

B.A. in BA

Description :

1. Managed complex schedules and coordinated meetings for senior leadership, ensuring efficient time management.
2. Created and maintained detailed reports, presentations, and documents to support departmental initiatives.
3. Processed HR documents and maintained accurate attendance records, contributing to smooth operational workflows.
4. Assisted in budget tracking and expense reporting, ensuring adherence to financial guidelines.
5. Developed and updated filing systems, enhancing document accessibility and organization.
6. Provided comprehensive support to the Human Resources Director, facilitating effective communication within the department.
7. Handled various administrative tasks, including managing correspondence and office supplies, to maintain operational efficiency.

Experience

0-2 Years

Level

Junior

Education

B.A. in BA

Description :

1. Provide comprehensive administrative support to senior executives, including Managing Directors and Vice Presidents.
2. Efficiently manage complex calendars, coordinate travel logistics, and organize events to facilitate seamless operations.
3. Process expense reports and manage office supplies, ensuring timely procurement and budget adherence.
4. Compile and distribute detailed meeting summaries to enhance team communication and accountability.
5. Assist with budget tracking and financial reporting to maintain fiscal responsibility.
6. Act as a liaison between clients, vendors, and legal teams to expedite contract negotiations.
7. Create and maintain detailed Excel spreadsheets to track project specifics and timelines.

Experience

10+ Years

Level

Senior

Education

B.S.B.A.

Description :

1. Supported the HR team with managing and setting up the Integration of the newly acquired software called Infinity.
2. Updated and maintained the Company's website using the Patient's Site application by keeping the website up-to-date, such as updating the employee page, testimonials, spot, and fixing text errors.
3. Conducted System testing on one of the In-house Web applications, created a Test Plan, executed, logged defects, retested, and coordinated Developers daily for updates and Status.
4. Responded to helpdesk support calls and tickets, and troubleshoot issues via Remote.
5. Performed System Administrative Functions such as creating, changing, and deleting user accounts per request via Active Directory.
6. Researched, compiled, and prepared complex reports as directed and reviewed, analyzed, and prepared drafts of reports for dissemination.
7. Coordinated all computer equipment purchases and entered purchase orders and tracked the status.

Experience

5-7 Years

Level

Executive

Education

B.S. IT

Description :

1. Assisted the CFO in opening the first branch by establishing a branch account with the core vendor, creating GL accounts, overseeing construction of the branch, and the installation of data and alarm systems.
2. Identified and addressed deficiencies in the IT Program revising the policies and procedures and creating a formal training program during the first five months of employment.
3. Prepared and maintained spreadsheets for multiple purposes.
4. Provided technical support to over 100 staff members, achieving a 95% satisfaction rate in user feedback surveys.
5. Managed IT inventory, reducing costs by 15% through effective tracking and vendor negotiations.
6. Coordinated software updates and installations, improving system performance by 20% across the department.
7. Streamlined IT documentation processes, reducing retrieval time by 30% and enhancing team efficiency.

Experience

7-10 Years

Level

Management

Education

B.S. IT

Description :

1. Consulted and administered trust fund financial accounting processes and benefits programs.
2. Collaborated with BOT, consultants, plan participants, insurance carriers, and legal counsel.
3. Evaluated proprietary financial software compliance with Plan documents, guidelines, and BOT direction.
4. Participated in website design, development, and launch of benefits website for Plan participants. 
5. Coordinated and prepared materials for accreditation site visits.
6. Arranged conference rooms and kept other facilities ready as required.
7. Developed and implemented a new filing system, increasing document retrieval speed by 40% and improving overall organization.

Experience

10+ Years

Level

Senior

Education

B.S. in BA

Description :

1. Prepared memorandums outlining and explaining administrative procedures and policies.
2. Scheduled and organized senior executive's appointments and meetings, prepared and maintained presentation materials needed for meetings, transcribed, and distributed meeting minutes.
3. Reviewed, proofread, and formatted official correspondence to ensure accuracy and completeness.
4. Coordinated travel arrangements including air travel, obtaining visas, car services, and hotel accommodations.
5. Developed and carried out an efficient documentation and filing system for both paper and electronic records.
6. Booked domestic and international travel tickets, and prepared expense reports.
7. Maintained department filing system including potentially confidential data and also administered department programs and special events.

Experience

2-5 Years

Level

Junior

Education

B.S. in BA

Description :

1. Prepared and maintained business loan files from application to submission into processing.
2. Ensured the completeness and accuracy of required document.
3. Gathered and analyzed credit documentation to ensure the loan file is prepared for processing and order any third party items, such as credit reports and appraisals.
4. Communicated status updates to clients, Loan Originators, and referral partners.
5. Monitored and interpreted product, underwriting, and compliance guidelines and maintain a current file of applicable guidelines.
6. Initiated and maintained relationships with referral partners.
7. Performed related responsibilities as required or assigned.

Experience

2-5 Years

Level

Fresher

Education

AAS in Business Admin

Description :

1. Executed daily operations for Accounts Payable & Receivables processing.
2. Coordinated and directed office services, budget preparation.
3. Processed and paid invoices, create contracts and verify them.
4. Worked closely with the Customer Business Manager.
5. Created and maintained relationships with new and old clients.
6. Performed invoicing clients per project, using QuickBooks Premier.
7. Prepared and maintained accurate financial reports, contributing to a 20% increase in budget adherence.

Experience

5-7 Years

Level

Executive

Education

B.S. in BA