Accounts Payable Lead Resume Samples

Description :

1. Managed and performed the full Accounts Payable cycle, ensuring invoices/expense reports disbursements were accurate with the relevant approved document in accordance with the payable policies and procedures.
2. Reviewed and processed PO/Non-PO invoices specializing in foreign currency such as JPY and Euro, ensuring fixed assets, prepaid expenses were correctly coded and with correct sales and use tax.
3. Led, trained, assigned and reviewed tasks of 2 to 3 AP specialists/AP temp, providing guidance and served as a resource.
4. Reconciled and analyzed corporate/purchasing credit card statements for payment processing.
5. Communicated with internal and external vendors in response to inquiries and resolved issues timely of invoices, statements and expense report in accordance with the standard processes.
6. Resolved and monitored aging or invoice on hold, prepayment and un-invoiced receipt reports.
7. Prepared wire payment requests for vendors by generating a cash requirement reports and reconciling with the intercompany vendor payment list.
8. Supported the ap specialist in the audit and processing of expense reports in accordance with the company policies.
9. Performed weekly check/ACH payment run for expense reports and vendors as a back up to the AP specialist.
10. Executed monthly closing of the AP/purchasing modules in Oracle system, ensuring all invoices received and all ap transactions were posted to sub-ledger and interfaced to GL.
11. Created monthly accruals, journal entries to reclassify incorrect coding and assist in reconciling GL accounts as part of monthly closing.
12. Assisted in the audit of account payable transactions, ensuring the accuracy of internal audit and jsox compliance.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Assisting over 300 suppliers (individually) & over 2,100 suppliers (department) with an entry of invoices, payments, credits, invoices, and statement reconciliation understanding and utilizing company 3-way match procedures.
2. Leading team of 5 people with AP team for direct shipment invoicing and 3-way match invoicing team.
3. Assisting with escalated issues when team members dont respond to vendor inquiries or internal emails.
4. Providing guidance & feedback on team member performance reviews/performance improvement plans.
5. Providing guidance and assistance to other inventory accounts payable employees in the department regarding workloads, procedures, problems and questions that arise.
6. Evaluating and recommending changes in methods and procedures in the accounts payable area in order to improve efficiency.
7. Planning, scheduling, and directing work for the accounts payable area in order to meet department deadlines.
8. Reviewing inventory vendor statements and resolving unknown receipts and open purchase orders.
9. Assisting with credit holds proof of delivery/packing slips and debit memo copies.
10. Printing off of EDI invoices for our drop shipment invoices for AR billing review.
11. Processing calendar year information returns for 1099-misc, 1099-div, 1099-patr, 1099-int and 1099-b in accordance with IRS guidelines and reporting due dates.
12. Serving as a liaison for inventory accounts payable with other departments and organizations.

Experience

10+ Years

Level

Senior

Education

BA

Description :

1. Assisted with daily projects including Audits and Budgets during tight deadlines.Assisted in monthly, quarterly and year-end close for proper financial statement recording.
2. Accounts payable full circle; code, match tickets, data entry, process and print checks to pay vendors.
3. Processed and submit monthly/weekly EFTs including truck and office rents to the bank for timely payment.
4. Ensured COI and certified Payroll are submitted and in compliance before payment is processed to the vendor.
5. Maintained vendor files including subcontracts and certificates of insurance related to contracts.
6. Created purchase orders and subcontracts according to company contracts and ensure proper billing.
7. Setup vendors in VP software after filling out credit applications, tax certificates, and receiving W9.
8. Distributed all incoming timesheets accordingly to project manager for approval.
9. Collected weekly time for paying weekending and enter all hours into excel spreadsheet.
10. Entered/matched hours in ViewPoint, and ensured hours are correct in software and on payroll spreadsheet.
11. Separated all checks and direct deposit slips bythe crew for payroll folders.

Experience

2-5 Years

Level

Entry Level

Education

Diploma

Description :

1. Resolving disputes, discrepancies, and uncertainties concerning accounts payable invoices and payments, including monitoring service to vendors and departments to ensure that A/P staff is providing the best service possible.
2. Ensuring non-purchase order invoices are properly authorized and paid in accordance with the due date.
3. Matching invoices with purchase orders then input invoices into JDE one world system.
4. Coordinating, monitoring and maintaining proactive communications with responsible sites.
5. Communicating accruals, tolerance, void requirements as per requirements.
6. Coordinating and assisting AP specialists in working through problems and handling 1st level escalations that arise during the process.
7. Reviewing month-end accruals for accuracy and communicate individually with designated specialists to assure the team is in compliance.
8. Monitoring all transactions to ensure compliance with all internal and external procedures, policies, and requirements including 1099 IRS regulations and requirements.
9. Assisting in processing intercompany transactions between divisions, which including posting intercompany entries and coordinating with divisions on charges being passed to and from corporate.
10. Installing a motivating working environment by educating and encouraging associates.

Experience

10+ Years

Level

Consultant

Education

Associate

Description :

1. Performing all functions relating to Northwest packing raw product during pack season; including tracking, balancing and payments to growers and trucking companies.
2. Training Yakima office assistant and packed season temporary employees to process/enter shipping manifest and grower grade certificates into the AS400 system.
3. Serving as a point of contact for other departments during accounting manager absence.
4. Entering vouchers into web-based Oracle, PeopleSoft accounts payable system for payment of vendor invoices.
5. Verifying accuracy of purchase orders, product receipts, and general ledger accounts when creating payment vouchers.
6. Working with plant personnel to resolve any purchase order/receiving issues.
7. Responding to the vendor, external and internal inquiries related to accounts payable activity.
8. Processing weekly check runs from vouchers entered into the PeopleSoft payable system.
9. Matching check copies to vendor invoices and backup for approval and filing.
10. Submitting the list of payments due but not yet invoiced for month end accruals.
11. Reviewing received not invoiced reports monthly to resolve receiving errors and/or contact vendors for missing invoices.
12. Cross training the accounts receivable department on posting daily cash receipts to customer accounts.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. An integral part of a team responsible for managing kohls merchandise vendors. Supervising a staff of 8 associates to maintain vendor payments and disputes.
2. Organizing workflow on a daily basis and delegate responsibilities as required. Preparing detailed monthly general ledger account reconciliations and analysis.
3. Working with Kohls internal partners, meeting crucial month end deadlines that impact financial programs.
4. Responsible for improving relationships, and developing new processes for improved workflow involving.
5. Assisting in organizing support team to run accounts payable schedules for year-end activities.
6. Assisting the merchant office in meeting margin expectations on a monthly basis.
7. Coordinating marketing and co-op advertising program, handling month end, and yearly budgets.
8. Assisting in providing information for internal and external yearly audits.
9. Responsible for creating departmental procedures used for cross-training.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Monitored and ensured workflow established by the supervisor is functioning properly, identified and reports issues, resolves issues and helps maintain the workflow of the assigned area. 
2. Ensured the daily processing of the AP invoices is complete within the agreed upon time frame.
3. Assisted the AP supervisor in daily activities. In absence of the AP, the supervisor reported issues or problems to the department manager.
4. Worked on special projects as assigned. If projects require team effort, monitored the progress and issues for reporting to the AP supervisor.
5. Resolved questions from the AP processors; led the AP processors to accomplish team goals.
6. Compared invoices to purchase orders to verify quantities, price, freight charges, etc.
7. Conducted necessary research to obtain an invoice, receiver or other documentation needed in order to process payments in a timely manner.
8. Communicated with vendor and branch locations in order to resolve disputes (constant).
9. Assisted with monthly close, on hold resolutions and maintain a returned goods tracking report.

Experience

7-10 Years

Level

Management

Education

HS

Description :

1. Assisting in the creation policies and procedures for the operations and maintaining the accounting process, which includes working closely with senior management.
2. Playing a key role in saving the company $30k annually in streamlining the vendor/installer collection process. This can be done by onboarding a third party collection agency, and determining the policies in which a debt is collected.
3. Proficiently handling full-cycle accounts payable for over 350 vendors, with accountability ranging from w-9 vendor set-ups to weekly check processing.
4. Applying sharp organization, analytical and multitasking abilities toward managing accounts payable, general ledger transactions, journal entries, accounts receivable transactions, daily invoicing, cash posting, and multiple account reconciliations.
5. Creating the reporting and is the sole preparer of vendor/installer statement of accounts.
6. Working with the legal department to prepare installer demand letters for collections.
7. Demonstrating dynamic leadership skills in training and directing team members.
8. Strategically developing process and procedures that have been adopted the by company and remains in use to date.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Helping implement the purchase card payment process by being part of meetings, testing data and implementing a procedure that best worked with our processes. Wrote instructions and trained coworker.
2. Helping implement the ACH payment process by creating a sign-up form, mailing out to a majority of vendors, tracking sign up and being part of meetings and testing. 
3. Reviewing and accurately processing invoices on a daily basis by matching the invoice to receipt/purchase order.
4. Analyzing problem invoices, call or email vendor to find a solution and apply solution if possible before presenting to materials management or purchasing department.
5. Reviewing open purchase orders receipts to ensure that invoices have been received to the voucher.
6. Maintain AP procedures and update instructions as needed. Making recommendations for best practices.
7. Coaching the AP specialist when help is needed. Giving annual review, write-ups etc.
8. Assisting in researching and evaluating paperless AP solutions. Created a workflow that helped management accept my recommendation which was then implemented. Writing instructions for new paperless procedures and trained the co-workers on the new process.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Handling all daily A/P processes; supervising A/P clerks; managing vendor/supplier relations; and overseeing the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.
2. Coordinating, training and supervising 2 employees within accounts payable interacting with internal and external suppliers. Ensuring they maintain fastidious attention to detail.
3. Streamlined AP processing time by, implementing a shared accounts payable email account, onboarding vendors to electronic invoicing, an error resolution log and meeting weekly with other departments to strategize on process improvements.
4. Processing on average 3000 invoices monthly including t&e reports. Managing approval flow to ensure timely processing of invoices and communicate with vendors regarding all aspects of the accounts payable function (payments, discrepancies, credits, terms, etc. ).
5. Analyzing all accounts payable transactions for the accuracy of general ledger coding and approvals as well as follows company policy.
6. Composing effective accounting and Ad-hoc reports summarizing a/p data for management, supply chain, and other departments.
7. Preparing weekly payment proposals, wire transfers, ACH's and issued checks.
8. Assisting in the monthly close process, including reconciling the ap sub-ledger to the general ledger.

Experience

10+ Years

Level

Consultant

Education

Diploma

Description :

1. Processed on average 100 invoices per day. Worked with receiving and purchasing department on discrepancies. Reviewed monthly vendor statements to ensure accuracy. Assisted senior accountant on projects and reports.
2. Trained & supervised a two-member team in the US to ensure efficiency of accounts payable department.
3. Assisted in creation and implementation company-wide procedures for accounts payable and procurement to aide in the efficiency of payables.
4. Scanned, emailed, coded, matched & processed Non-PO, consolidated & corporate invoices.
5. Compiled necessary support and submitted wires and check requests to shared services center for payment issuance.
6. Trained & supervised the Indian team to ensure accurate processing and payment of vendor invoices and employee expenses.
7. Accruals of all unprocessed expenses at month end to capture all prospective costs for the month.
8. Reconciled corporate credit card statements and allocated cash monthly.
9. Confirmed capital expenses with the general ledger team to ensure costs captured accurately.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Reviewed all invoices, allocated cost, and acquired the approval of expenditures prior to payment. Researched and reconciled discrepancies from vendor inquiries.
2. Designed and implemented call center for vendor inquiries and delinquent accounts.
3. Handled employee performance reviews and coaching to develop a motivated and effective team.
4. Assisted store managers with creating purchase orders and computer operation.
5. Coded invoices for accounts payable entry and reviewed other related documents for approval.
6. Monitored outstanding checks and communicate with payees, void and reissue if appropriate.
7. Managed multiple email accounts, receiving and addressing vendor and corporate inquiries.
8. Reconciled monthly statements and performed manual follow-up to avoid delinquencies and discrepancies.
9. Processed invoices and intercompany check requests for payment, requiring knowledge of sales and use tax regulations.

Experience

7-10 Years

Level

Senior

Education

Associates

Description :

1. Reconciling processed work by verifying entries and comparing system reports to balances.
2. Paying employees by receiving and verifying expense reports for advances; preparing checks.
3. Verifying vendor accounts by reconciling monthly statements. Entering new or update vendor names and data.
4. Providing accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
5. Ensuring the annual proxy reporting submissions provided to the financial reporting department are complete and accurate.
6. Audit expense reporting submissions including receipt verification and approval levels to ensure all Sarbanes Oxley and IRS requirements are met.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Reconciling monthly corporate statements with reports from the expense reporting system and provide reports to each division for review to ensure there are effective controls over corporate card spending.
2. Processing an average of 50-100 invoices per month for multiple companies, calculated.
3. Collaborating with other administrative team members, Human Resources, and the Finance.
4. Preparing and reviewing month-end expense accruals, expense interplants for other divisions and monthly reconciliations.
5. Creating and maintaining computer- and paper-based filing and organization systems for records, reports, and documents.
6. Serving as a liaison between company president and clients regarding client accounts and new business.
7. Organizing files, developed spreadsheets, faxed reports and scanned documents.
8. Cooperating with private insurance providers to resolve billing issues.
9. Creating and maintaining spreadsheets using advanced excel functions and calculations to develop reports and lists.

Experience

10+ Years

Level

Management

Education

BS

Description :

1. Maintaining all files & documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
2. Executing three-way voucher matching of inventory items and two-way voucher matching of non-inventory items weekly.
3. Maintaining a complete and accurate vendor database to ensure accurate weekly payments and 1099 tax reporting.
4. Overseeing monthly accounting close process to ensure timely and accurate reporting.
5. Processing all vendor invoices on the day they arrived in accordance with company policy.
6. Interacting with all necessary partners, including vendors, upper management, and peers.
7. Training and supported new hires so that they better understood the process flow and interdepartmental procedures.
8. Successfully implementing new technologies and process automations to encourage continuous.
9. Supervising invoice processing, purchase orders, expense reports, credit memos, and payment.

Experience

10+ Years

Level

Senior

Education

Associates