An Accounts Payable Administrator is responsible for reviewing and verifying invoices and checking requests. This job description template also includes duties like entering and uploading invoices into the system, tracking expenses and processing the reports, processing electronic transfers and payments and posting transactions to journals, ledgers and other records. An Accounts Payable Administrator Resume should highlight responsibilities like monitoring accounts to ensure payments are up to date, resolving invoice discrepancies and issues, managing vendor files and maintaining a good relationship with them, producing regular reports and providing support for audits.
The individual should have good knowledge of Accounts Payable and general accounting procedures, knowledge of relevant accounting software and proficiency in data entry and management. The key skills include organizing and prioritizing, accuracy, confidentiality, communication skill, information management skill, problem-solving skill and ability to meet deadlines. The qualification required is bachelors in accounting or equivalent.
POs and build Pros purchase orders, and set them up for payment within terms.
Preparing and performing check runs and process electronic transfers and payments.
Making sure the vendors are compliant fulfilling all the insurance requirements.
Reconciling statements from vendors to ensure all payables are accurate and up to date.
Maintaining the account payables files and providing supporting documentation for audits.
Training and evaluating employees to enhance their performance & development.
Senior Accounts Payable Administrator Resume
Summary : Quality-focused Accounts Payable Administrator with over 13 years experience processing invoices, managing vendors, and auditing expense reports. Dedicated and focused Accounts Payable Administrator who excels of prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Skills : Windows 10, Microsoft Office - Word, Excel, PowerPoint, Outlook, QuickBooks, Data Entry, Customer Service
Performing accounting/administrative functions and prepare semi-monthly estimated payroll hours as well as update cost estimate worksheet for budgeting and bidding proposals to win competitive contracts.
Developing and maintaining a variety of forms, reports, summaries, databases, and spreadsheets for various processes and programs.
Answering general questions in regards to policy and procedures in my department.
Collecting and journalizing vehicle and service center logs and post to the general ledger for over fifty cost centers monthly.
Reconciling company credit cards, bank statements, petty cash and impress fund.
Preparing spreadsheets and reports from various sources and verify the completeness of all information for management review.
Maintaining information, registration, and insurance on 15 company vehicles.
Entries of data out of our accounting system to ensure projects are being charged appropriately and correctly.
Assisting technical staff with in-service training of personnel in completing expense reports, timesheets, computer logs and POs.
Manage daily invoice processing including verifying validity, coding, and entering into the accounting system.
Accounts Payable Administrator II Resume
Summary : Accounts Payable Administrator with nearly 15 years of experience reconciling accounts, conducting property tax analyses, and processing expense reports. Highly skilled at data analysis, vendor file maintenance, and internet research. Organized and energetic team player with strong detail orientation and solid problem-solving and communication skills. Adept at collaborating cross-functionally to achieve common objectives.
Skills : Adobe Acrobat Pro, Excel, Mac, Windows Microsoft Office (Word, Excel, Outlook), Sage Timberline Office
Made timely payments to vendors to prevent late fees and maintain positive relationships, matching invoices to POs and packing slips, vouchering with appropriate general ledger code, routing for approval, entering info in the database, and cutting and routing checks for signature before mailing.
Maintained vendor files, performed monthly account reconciliations, processed employee expense reports, and reconciled petty cash and credit card statements.
Analyzed data for budgeting and property taxes, completing annual property tax analysis for 200+ parcels.
Assisted with internal/external auditor requests, providing supporting documentation.
Assisted with new vendor setup by requesting w-9 forms and providing accurate address and contact information.
Produced annual 1099-misc forms for vendors and e-filed 1099s with state and federal agencies.
Researched internet purchases to find best price and quality to maximize budget.
Completed bi-weekly purchasing of kitchen supplies for office and planned potluck lunches.
Communicate verbally and electronically with management on current job costs.
Provide general support to finance dept. With invoice research, payment status concur back up.
Objective : Accounts Payable Administrator with 5 plus years of experience in Construction Industry, responsible professional seeking a challenging and detail oriented customer based position that utilizes existing skills and experience while providing the opportunity for continued professional growth.
Skills : Microsoft Word, Microsoft Excel, QuickBooks, Oildex, DocVue, Excalibur, Delta Beverage System, Insight Distribution System, DISC, DataPro, JD Edwards, Application Xtender, POControl, AS400, ViewPoint, PNC Payables Advantage, PNC ActivePay
Managing all functions of Accounts Payable in a high volume environment, with accurate coding relating to both PO and no Po invoices. Weekly check runs in the guidance of terms due along with appropriate approval validation.
Researching and resolving any inconsistencies and discrepancies. Maintaining and ensuring vendor w-9s, Month-end close G/l reconciliation, Company credit card reconciliation, along with day to day accounting functions delegated by Management.
Posting invoices and preparing 12-20 weekly check runs for up to 16 companies ensuring discounts earned.
Making payments via the internet, email, and phone using credit cards assigned through activepay.
Coordinating monthly credit card statement for distribution, coding, approval, and entry.
Implementing new standard procedures that increased ap-card spend by 50%.
Maintaining vendor master files and processing IRS forms 1099 at year end.
Coordinating with vendors and internal departments to ensure proper and timely payments.
Maintaining files and documentation thoroughly and accurately, in accordance with company policy.
Accounts Payable Administrator Resume
Summary : Dedicated, passionate, and enthusiastic Accounts Payable Administrator with over twelve years of experience in diverse business and financial environments. Articulate team player with excellent leadership and communication skills.
Skills : Proficient In MS Office, Excel And Other Spreadsheet Application, Quickbooks, Dynamics Navision
Review incoming invoices ensuring the accuracy of applicable taxes, compliance with contract terms and employee expense regulations; identify errors in billing preventing overpayments and unnecessary expenses.
Reviewing all invoices for appropriate documentation and approval prior to payment.
Prioritizing invoices according to cash discount potential and payment terms.
Verified employee expense reports were correct, matching receipts to requests for reimbursements.
Matching invoices to checks, obtaining all signatures for checks and distributing the checks accordingly.
Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Researching sales tax exempt laws and applying for our tax-exempt status both for refunds and future purchases, meeting with the utilities to be sure we are as efficient as possible to reduce our overall monthly cost and finally managing a claim, which resulted in a refund of $8,000.
Accounts Payable Administrator (Contract) Resume
Summary : A highly motivated A/P and Payroll professional with a verifiable record of accomplishment spanning 12 years. Highly creative, recognized as a results-oriented and solution-focused individual. Areas of strength include Accounts Payable, Payroll for hourly Organizing Files, Computer Literacy, Work as Team Player, Good Communication Skills, Time Management Skills, Research Abilities, Handling Confidential Material, Respond to vendor inquiries.
Skills : Microsoft Word, Microsoft Excel, Sage Timberline, Accounts Payable, Accounts Receivable, Credit, QuickBooks, Payroll
Obtained approvals for all AP invoices and verifying receipt of goods and services utilizing three-way matching (invoice is matched with purchase order and proof of receipt).
Receipt of and reviewing of vendor invoices, check requests and employee expense reimbursement requests.
Ensuring proper job costing and forward invoices to project manager for approval.
Filing paid invoices and maintaining the payables vendor filing system.
Setting up credit accounts with vendors and negotiate payment terms (net 30, 45, 60, 90)to enhance cash flows.
Maintaining workers physical/medical surveillance files making sure that clinic sends paperwork before the clinic receives payment.
Keeping track of credits owed to the company to ensure all credits are properly applied to the vendor.
Assisting in administering the complaint handling process ensuring timely response to satisfy the customer.
Maintaining vendor relationships and reconcile accounts. Communicate with vendors as needed.
Summary : Accounts Payable Administrator with a track record of success in the manufacturing and retail markets. Emphasis placed on organizing, problem solving, financial resolve and organizational sensitivity and integrity. My experiences include payroll, reconcilement, remittance, cash handling and internal controls and audit will contribute to the bottom line of your company.
Skills : ADP, Access, Database, Excel, Word, QuickBooks, Multilingual
Calculating property management fees, state sales taxes, entering labor budgets, operational budgets. Doing general ledger and cash management entries.
Searching sites for bid opportunities for any upcoming bid opportunities. Many other miscellaneous duties not listed but are very important in the daily operation of the company.
Coding and entering invoices to the correct GL accounts following established procedures.
Processing and reviewing invoices, coding proper general ledger accounts and checking against purchase order to ensure accuracy, obtaining approval for payment.
Paying vendors according to their terms, applied all discounts available, recalculated invoices to reflect discounts and credits taken.
Maintaining vendor w-9 information, created and distributed 1099 forms annually.
Reconciled general ledger ap balance to sub-ledger balances for the end of the month closing, researched and resolved discrepancies.
Dealing with suppliers on a professional level to ensure good relationships are maintained and negotiations of discounts.
Accounts Payable Administrator (Retail) Resume
Objective : Accounts Payable Administrator with expertise in Accounts Payable, Credit Management, Quickbooks in the Retail industry looking for good opportunities that can provide career growth.
Responsible for processing and payment of monthly payables totaling over $8m weekly.
Managed vendor relations with credit analysts and territory managers for large companies such as Carrier, Trane, and Lennox.
Processed accounts payables for a property management company, data entry and payment of system purchase order invoices, manual purchase order invoices, and contract payables.
Issued checks for invoices processed for payment, maintained w-9 information on vendors. Sorted invoices for end of the month, owner statement verification.
Researched problem invoices/purchase orders, field questions from vendors, resolved issues and answer questions from property managers.
Produced monthly aging, open invoice and price change/dispute reports.
Balanced reinsurance accounts and recorded claimants payments, and changed addresses for vendors.
Accounts Payable Administrator Resume
Summary : AP/AR professional with 14 years of experience in accounts payable well-rounded accounting expertise in: payables, receivables, general ledger, financials, cost accounting, expense reporting, and payroll including payroll taxes. Experienced in high volume AP processing(200 invoices per week). Technical expertise in communication, quick learner, detail oriented, and problem-solving.
Skills : Accounts Payable, Ariba, Excel, Microsoft Office, Outlook, Payroll
Resolve discrepancies with vendors US Southwest division and all of Canada. Responsible for timely processing of all Canada utilities and freight invoices.
Responsible for helping co-workers in US and Canada with discrepancies and resolving issues.
Streamlined accounts payable process to recognize cost savings and more efficient time processing invoices.
Processed 50 to 70 check requests from vendors per day, with an error rate of less than 1%.
Processed 80-100 consultants payments monthly; generated billing report and verified invoice against in-house timesheets and reported to prevent overpayments and fraud; researched and resolved discrepancies.
Monitored and maintained certificates of insurance for all subcontractors to ensure they are properly completed and up to date.
Prepared and processed daily deposits via bank scanner. Record journal entries in the general ledger.
Summary : Highly skilled Accounts Payable Administrator with accounts payable experience and over eight years in Engineering domain, providing superior administrative and clerical support.
Skills : Microsoft Word, Excel, Written Communication, Written Correspondence, Quickbooks, Data Entry, Tax Return Preparation, Accounts Payable, Administrative Support, Clerical
Processing and distributing year-end 1099s for 275 consultants and vendors and e-file records to IRS via IRS/Fire website; initiated electronic 1099 filing reducing delays, errors and costs.
Processing of over 2k invoices monthly for 9 internal and associated entities. Includes editing, auditing invoices to ensure proper approvals, budget tracking, and discounts are taken as available.
Effectively communicating with vendors and branches to resolve discrepancies.
Assisting the tax accountants with facilitating the processing and tracking of tax returns.
Creating and maintaining a database for processing and tracking of business license and personal property payments and renewals.
Developing and maintaining forms and instructions for recording/evaluating/reporting quality data.
Handling inquiries with vendors and departments concerning invoices and payments.
Accounts Payable Administrator Resume
Summary : Finance Professional specializing in Accounts Payable, General Ledger reconciliation, SAP and reporting. Excels in deadline-oriented and fast- paced environments. Strengths include analytical skills, proficiency in Accounting software, and superior customer service skills.
Skills : AMAPS, Kronos, Logistics, Lotus Notes, Microsoft Office, MATCHPAY TranzAct, Microsoft Office Suite, SAP
Creating recurring vouchers for rent, garnishment and levy payments reducing time spent and a possibility of errors; verifying the accuracy of garnishments and levy payment against payroll reports.
Overseeing multiple accounts to completion by creating purchase orders, billing client, entering vendor invoices and crediting client.
Managing all vendors between letters k to z including regular vendors, freight, and employee expenses.
Weekly check runs to vendors and employees after auditing expense reports. Month-end balancing and reconciliations.
Keeping journal current by entering credits and debits., Performing, write-offs, Conducting research and assisting in audits.
Analyzing discrepancies between invoices and purchase orders and resolve vendor invoices and billing issues.
Training new A/P employees and maintenance personnel with regard to department procedures.
Consistently maintaining accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages.
Headline : I am a highly motivated leader and successful Accounts Payable Administrator with 7 years of experience. I am a excellent communicator, team player and hard worker. I am reliable and confident in my field. I love working within a community and have a passion for golf that I would like to continue my career within.
Reviewing and verifying invoices and all check requests. Sort, code and match invoices and set them up for payment. Entering and uploading invoices into the system: Epicore, Bluecherry, Microsoft Dynamics.
Tracking expenses and processing expense reports. Preparing and processing electronic transfers and payments.
Monitoring, tracking and reporting on department budget expenditures/revenues and post transactions to journals, ledgers and other records.
Reconciling accounts payable transactions and produce monthly reports. Assisting with month end closing.
Preventing fraud by creating daily check run register of daily checks, uploading the to bank via HSBC software and authorize or decline any discrepancies.
Creating a new procedure for control and timely processing of payment. Formulating procedure for a systematic filing system, resolving vendor disputes, creating a cash report system for management .
Responsible for the processing of T & E report and American Express account analysis.
Work with vendors and review statement of accounts to research the reasoning of any open payables.
Accounts Payable Administrator (Telecom) Resume
Headline : Accounts Payable Administrator with 6 plus years of experience in Telecom industry seeking to obtain a position with a reputable corporation, that will offer challenges and opportunities for growth, in which I will utilize my skills, education and personal abilities to the fullest.
Skills : Microsoft Word, Powerpoint, Quickbooks, Netsuite, Accounts Payable, Invoices, SAP
Issuing Purchase Order, Vendor Invoice/Credit processing and statement review, GL Account Coding, Company Credit Card Reconciliation, Fleet Fuel Card Management, IFTA reporting, cell phone issuing and management with dot compliant software (300+ lines), and weekly check run.
Managing and maintaining vendor master file and responsible for annual 1099 tax preparation; preparing and filing monthly sales and use tax returns.
Maintaining fixed asset files as well as provide audit support. Working closely with CFO in all aspects of month end and accounting.
Took over switching mobile phone providers in late 2014. Was able to save company $3,000+ monthly and have streamlined mobile account to ensure maximum efficiency with a limited wasteful expense.
Preparing deposits and posted payments to 20 + claimants accounts on a daily basis.
Correcting errors on the expense report and responding to employee inquiries regarding expenses and reimbursements.
Reviewing and authorizing approvals for expense reports; exporting expense report files from expense system and uploading exported file into Deltek Costpoint.
Accounts Payable Administrator Resume
Headline : To obtain a staff position using my 7 years of accounting, management and business skills in an environment which provides for advancement.
Skills : SAP, Oracle, Microsoft Dynamics GP, Microsoft Office, Accounting, Data Entry, Quickbooks, Great Plains, Dealertrack, CDK/ADP and Reynolds & Reynolds.
Managed and processed all aspects of accounts payable, accounts receivable, month end and year end close, duties for accounts payable included vendor set up and maintenance.
Weekly check runs, employee reimbursements, and monthly reconciliation of accounts. Duties for accounts receivable included customer set up (credit approvals) and maintenance.
Monthly billings, change orders related to billings, cash receipts, collections (30 days or under) monthly journal entries, general ledger and 1099 processing. Processed domestic wire transfers.
Managed day-to-day flow of AP, AR, Cash (and non-cash) Reconciliations including documentation for obligations, payment authorization, proper coding, and accurate reporting to ensure timely and accurate payments, and resolution of any payment discrepancies and disputes.
Responsible for company credit card processing, including reconciliations, vouchering and scheduling for timely payment.
Collected and obtained payment commitments in accordance with customer terms. Supported resolution of customer documentation/collection issues
Performed administrative functions such as file maintenance, archiving, set-up of vendors, photocopying and, distribution.
Objective : To be able to utilize my skills acquired through training or/and job experience. Accounts Payable Administrator, also known as the A/P Manager, is responsible for a variety of tasks related to the collection of invoices and payments.
Skills : Professional Oral And Written Communication, Research And Writing, SAP Accounting System, Google Doc, Apprise, Pro-Doc, QuickBooks Pro, Microsoft Office, Outlook, Access, Excel, PowerPoint, Quicken, EMR.
Processed payroll for 115 employees, background check, workers compensation insurance, I-9, administrative duties, and bookkeeping.
Maintained confidentiality of all records, conversations, documents related to employment, benefits, EEO records, etc.
Created new hire files and input new hires in payroll and operations systems; ensure the accuracy of data entries
Maintained I-9 forms. Responsible for completing appropriate employer sections of the I-9 forms. Verified that employees are eligible for employment.
Responsible for following up on work authorizations that expire.
Assisted with answering inquiries from department heads and employees regarding paychecks, deductions, overtime, accruals and related matters
Performed administrative office functions including- data entry, collating, filing, distributing paychecks, and managing bulletins.
Provided support to employees in various HR and Payroll related topics, such as vacation, sick, personal leaves of absence and compensation related issues and problems.