Administrative Assistant / Coordinator Resume
Summary : A highly adaptable and capable Administrative Professional with the ability to perform multiple job duties within a customer focused facility. Able to demonstrate success by advancing in the company and utilizing flow-to-work practices within the manufacturing purchasing and quality departments in a team oriented environment.
Skills : Strong Interpersonal skills, Payroll Processing, Budget Preparation, Invoices/ Expense Reports, Strong Organizational skills, Proficient In Time Management, Customer Service
Description :
- Managed office in all aspects, continuing and smoothing the flow of information between legislators and the public. Keeping the office as a resource for government agencies and officials and the public.
- Interact with constituents, county, municipal and state staff in order to answer questions, identify their service needs or locate materials.
- Create/update/maintain a variety of databases/spreadsheets/ processes in order to facilitate information recording and/or to track activity, and to assist in internal record maintenance and improve space/storage issues.
- Purchased supplies and equipment for the division, using an internal procurement system as a certified agency buyer and broward county issued purchasing card.
- Manage, review, and track expenses and make appropriate budget transfers to assist in keeping within the assigned budget for the office.
- Prepare a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to members, staff and/or the public. Including: letters, memos, press releases, media advisories, and annual reports.
- Create and update training and materials for members of the public and interested party groups.
Experience
10+ Years
Level
Senior
Education
BS Public Administration
Administrative Assistant / Coordinator Resume
Summary : A professional with a strong administrative and technical background. Bilingual English/Spanish Advanced computer skills including Microsoft Office, Windows and Mac Systems. Effective team player who works well with others but can also work independently. Strong organizational skills which enable me to get projects done efficiently.
Skills : Customer Service , Multitasker, Fast Learner, Organized, Professional Demanor, Team Player , HHA Exchange
Description :
- Provides support for the office of distance learning initiatives specializing in administrative and faculty support and web and social media design/modification.
- Organizes quality assurance peer review teams for kctcs online learn on demand competency-based courses. Implements payment process for course reviews and works with human resource and payroll departments at colleges to schedule payments. Monitor and organize course development schedules and statuses.
- Provides administrative & instructional design support for distance learning initiatives. Creates blackboard, peoplesoft, & microsoft office training documents / help guides for the learn on demand project team leaders and the learn by term peer team and distance learning staff.
- Strategized, executed display of & maintains 150+ program advising guides for kctcs online. Has cross-functional knowledge and skills of all positions in distance learning initiatives department.
- Prepares and provides all necessities for meetings, conferences & workshops. Monitors, tracks & categorizes documentation for kctcs online budget & direct2degree and created & updates kctcs online learn on demand department budget spreadsheet to track revenue from enrollments.
- Assists with & files all kctcs online learn on demand & learn by term contracts & agreements. Distance learning staff, distance learning peer team & learn on demand project team support. Preparation of the kctcs online learn by term and learn on demand update letters annually for sacs meeting the terms of kctcs online sacs requirements.
- Create/ modify/ edit files, prepare thepoint, peoplesoft & dss reports, prepare excel spreadsheets, create email distribution lists for easily accessible & accurate data. Site owner / administrator of all kctcs online learn by term and learn on demand sharepoint & sitecore pages to ensure they stay current and organized. Administrator of the kctcs online facebook page.
Experience
10+ Years
Level
Consultant
Education
Associate Of Applied Science
Administrative Assistant/Coordinator Resume
Summary : Proactive and organized individual seeking an Human Resources/Coordinator/Payroll position, with 20 + years verifiable track record of organizing correspondence, making travel arrangements, managing office supplies, and maintaining liaison with other departments to ensure smooth office operations.
Skills : MS Office 2013, Publisher, Access, FrontPage, Outlook, Linc, Skype, Concur Travel And Expense Reporting, Installation Support, Troubleshooting Fundamentals, Disaster Recovery, Networking Fundamentals, Multimedia Technology, Knowledge Of Family Medical Leave Act, KRONOS Timekeeper System, AS400, Lawson Insight, Ceridian Human Resources And Payroll, Calendar Creator, And Lotus Notes
Description :
- Maintained the biomedical and imaging training database for healthcare technologies. Greeted visitors and assisted the receptionist with duties.
- Issued the purchase orders to approved vendors for attendees attending classes at their facilities.
- Coordinated on-site services for events, such as accommodations and transportation for participants, facilities, catering, signage, displayed and arranged for necessary items for training i. E. Projectors, laptops, tv's and office activities.
- Coordinated travel arrangements for attendees using concur to schedule, track and reconcile charges on my corporate travel charge card.
- Performed administrative duties for director of training such as training schedules, meetings, appointments, training manuals, issued certificates, ordered and maintained inventory of supplies.
- Served as principal source of information to students, staff, and faculty on policies, procedures, programs and training related office activities.
- Compiles information/data prepares simple analyses of requested information or data.
Experience
10+ Years
Level
Executive
Education
Business Administration
Administrative Support Coordinator Resume
Objective : Dedicated Administrative Support Coordinator with 2 years of experience enhancing operational efficiency and supporting team initiatives. Proficient in managing schedules, maintaining accurate records, and optimizing workflows to boost productivity. Looking forward to contributing my organizational skills and attention to detail in a dynamic environment that values collaboration and innovation.
Skills : Records Management, Event Planning, Time Management, Communication Skills
Description :
- Provided comprehensive administrative support to the department chair, serving as a key liaison for faculty and staff regarding university policies.
- Designed and implemented workflows to improve faculty and student support services.
- Coordinated admissions processes, maintained files, and conducted graduation checks for multiple graduate programs.
- Collaborated with the department chair to craft complex schedules accommodating over 1400 students.
- Monitored course enrollments and advised the chair on university scheduling policies.
- Maintained precise records and efficiently processed all curriculum-related changes.
- Consistently completed semester schedules ahead of deadlines, ensuring effective communication with faculty.
Experience
0-2 Years
Level
Junior
Education
B.A.
Administrative Support Coordinator III Resume
Objective : Accomplished Administrative Support Coordinator with over 5 years of experience in streamlining operations and enhancing team effectiveness. Expertise in managing complex schedules, providing exceptional customer service, and implementing process improvements. Eager to leverage my organizational skills and attention to detail to drive success in a dynamic administrative environment.
Skills : Process Management, Workflow Optimization, Office Management, Scheduling, Customer Service
Description :
- Managed the international elective student program at Baylor College of Medicine, ensuring compliance with SEVIS regulations.
- Prepared and reviewed visa documentation for international students, facilitating a smooth application process.
- Composed correspondence and pre-arrival materials, enhancing the onboarding experience for new students.
- Conducted cultural and college orientations for incoming students, providing essential information on visa status and campus resources.
- Supervised a team of immigration assistants, delegating tasks to optimize workflow and efficiency.
- Monitored visa expiration dates, ensuring compliance and timely renewals for F-1 and J-1 visa holders.
- Generated ad-hoc reports from SAP to support HR management in decision-making.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Administrative Coordinator Resume
Headline : Dynamic Administrative Coordinator with 7 years of experience in optimizing office functions and enhancing team productivity. Expertise in managing complex schedules, facilitating communication, and implementing efficient processes. Committed to leveraging organizational skills and a proactive approach to foster a collaborative and high-performing work environment.
Skills : Travel Arrangements, Vendor Management, Microsoft Office Suite, Email Management, File Management
Description :
- Manage departmental budget as a P-Card holder, ensuring compliance with financial guidelines.
- Coordinate schedules for meetings and special projects while handling all information requests efficiently.
- Prepare high-level correspondence and reports for a staff of over 90, enhancing communication and documentation.
- Facilitate onboarding processes for new employees, ensuring all security and scheduling requirements are met.
- Create diverse documentation, including letters, spreadsheets, and business cards, tailored to departmental needs.
- Collaborate with various departments on projects, contributing to the success of special initiatives.
- Conduct research and manage confidential information while supporting daily administrative tasks.
Experience
5-7 Years
Level
Executive
Education
B.A. in BA
Administrative Support Coordinator Resume
Summary : An experienced administrative professional offering versatile office management skills. Demonstrated the flexibility to work individually or as a team player. Proven skills in written and verbal communication, project management, training, and problem-solving. Ability to interface effectively with customers, outsourced vendors, and all levels of management in providing quality customer service.
Skills : Database Management, Event Planning, Microsoft Office, Scheduling, Accounts Payable, Research, Competitive Analysis, Administrative Support, Email Marketing, Travel Coordination, Vendor Relations, Policy Development
Description :
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Assist department with clerical support such as front desk coverage, answering telephones, correspondence, collecting and disbursing documents for daily operations and personnel hires.
- Created and maintained excel spreadsheets for departmental data and annual fundraiser.
- Produced letters, envelopes, labels thru mail merge via excel, word, and publisher.
- Performed clerical work by answering phones in a polite and positive manner to clients, filing, and ordering supplies.
- Researched and purchased new computers, printers, and other equipment as necessary.
- Trained and assisted new employees and staff with procedures and computer programs.
- Managed document imaging, financial management, mail, various databases, and attendance for all departments.
- Manage the department office; report and reconcile department expenses and participate in the budgeting process.
Experience
10+ Years
Level
Management
Education
BS
Administrative Services Coordinator I Resume
Summary : I want to transition my administrative skills to management, research, or sales. I worked in a media driven environment for most of my career and my preference would be to be hired by a publishing/digital/video company. I am interested in continuing my education either in an in house training program or advanced education program.
Skills : Inventory Management, Research Editor, Written Communications, Photography
Description :
- Finalized invoices for accounts receivable. Ensuring and documenting all critical correspondence is noted and filed.
- Conducted stock inventory and collaborated with vendors and salespeople.
- Maintained and inventoried office equipment. Detail oriented with a focus on customer service.
- Instructed mailroom and designated messenger assignments in a fast and hectic environment.
- Mentored and trained new employees to adapt quickly to standards of operations and protocols.
- Reviewed and researched contributor agreement contracts of photographers and artists.
- Coordinated photo returns for three major publications (rolling stone, us weekly, and mens journal).
- Collaborated with management to inventory and consolidate office equipment to ensure more cost-effective operations.
- Assessed and organized rolling stone magazine archives housed at a warehouse facility.
- Logistics and point man for all overnight shipments for photo and fashion departments working with a strict deadline.
- Coordinated all fashion and technical samples for deadline-driven photo shoots.
Experience
10+ Years
Level
Senior
Education
BA
Administrative Services Coordinator Resume
Headline : High-level Administrative Services Coordinator able to manage a wide variety of duties with minimum supervision. Highly creative, enthusiastic, and self-motivated leader, with the ability to multi-task and display high level of professionalism within a progressive organization.
Skills : Office Management, HR/Payroll Processes, Strong Communication, Creative Problem Solver, Systems Development, Process Improvement, Project Coordination, Report Writing/editing, Supervision Of Front Desk & Support Staff.
Description :
- Administers the time and attendance system including coordinating the timely submission and approval of biweekly time sheets and generate reports to manage the process that includes regular communications with managers.
- Prepares spreadsheets and backup documentation to support position reclassifications, job advertisements, wage statements, retroactive pay calculations and hiring activities.
- Administer processes related to performance evaluations, FMLA, workers compensation and drug-free workplace procedures.
- Processing personnel pay actions related to new hires, resignations, retirements, transfers, promotions, and demotions.
- Interview candidates for job openings and prepare and coordinate the interview process.
- Human resources liaison performing a large volume of confidential work including communications with employees and applicants.
- Manage all aspects of human resources, including all recruitment, pre-hire paperwork, onboarding, orientation and training of all new employees, managing PeopleSoft entries, maintaining employee files, and following up with any employee questions, concerns, and complaints regarding company policies.
Experience
5-7 Years
Level
Executive
Education
BS Business Administration
Senior Administrative Coordinator Resume
Summary : Versatile Administrative Coordinator with a proven ability to support senior management and enhance team productivity. Implemented innovative solutions for office challenges, leading to improved workflow and a more cohesive work environment.
Skills : Office Suite Proficiency, Communication Skills, Project Coordination, Data Management
Description :
- Served as the primary point of contact for administrative operations, enhancing workflow efficiency.
- Designed and implemented an organizational system to improve team communication and data tracking.
- Produced detailed reports on operational metrics using advanced Excel functions.
- Coordinated travel logistics for executives, ensuring seamless arrangements for domestic and international trips.
- Managed the executive calendar, optimizing scheduling and time management.
- Expanded the company database, improving data accessibility and reporting capabilities.
- Prepared and maintained sensitive documents with a focus on confidentiality and accuracy.
Experience
7-10 Years
Level
Management
Education
BA-BA
Administrative Coordinator IV Resume
Summary : Results-oriented Administrative Coordinator with 10 years of experience in optimizing office operations and enhancing team productivity. Proven ability to manage complex schedules, improve processes, and deliver exceptional administrative support.
Skills : Calendar Management, Office Organization, Process Improvement, Communication Skills, Data Management
Description :
- Provided comprehensive administrative support, managing executive calendars and schedules to enhance operational efficiency.
- Developed and maintained accurate logs and reports for compliance with organizational standards.
- Coordinated onboarding processes for new hires, ensuring timely completion of documentation and training.
- Facilitated meetings by preparing agendas, recording minutes, and following up on action items for accountability.
- Managed correspondence, including reports and communications, ensuring timely responses and effective information flow.
- Acted as the primary liaison for internal teams and external partners, ensuring effective communication and service delivery.
- Led initiatives to streamline office processes, enhancing workflow and team collaboration.
Experience
10+ Years
Level
Consultant
Education
BA in BA
Administrative Coordinator (Finance) Resume
Objective : Detail-oriented Administrative Coordinator with 5 years of experience in optimizing office operations. Proven track record in project management, communication, and process improvement to enhance organizational efficiency.
Skills : Office Management, Administrative Support, Project Coordination, Document Preparation, Document Preparation
Description :
- Managed scheduling and logistics for meetings, ensuring all materials were prepared and distributed timely.
- Facilitated staff training sessions, enhancing team skills and knowledge in administrative processes.
- Awarded for excellence in project administration, ensuring successful implementation of key initiatives.
- Collaborated with cross-functional teams to address metadata requests, ensuring accuracy and compliance.
- Developed and maintained comprehensive status reports for senior management, tracking project milestones.
- Demonstrated strong multitasking abilities, providing administrative support to senior managers and departments.
- Coordinated departmental events, prepared agendas, and documented meeting minutes for effective communication.
Experience
2-5 Years
Level
Executive
Education
BA in BA
Administrative Coordinator Resume
Headline : Detail-oriented Administrative Coordinator with 7 years of experience in streamlining operations and enhancing productivity. Proven ability to manage multiple tasks efficiently while maintaining strong communication and organizational skills.
Skills : Data Management, Project Coordination, Time Management, Communication Skills, Problem Solving
Description :
- Reviewed and approved student prerequisite plans, ensuring compliance with academic standards.
- Updated admissions decisions and maintained accurate records in the student information system.
- Managed status changes for student records, ensuring timely updates and communication.
- Facilitated program changes for students, coordinating with academic advisors for smooth transitions.
- Provided guidance to applicants on appeal processes, ensuring clarity and support.
- Conducted regular audits of student information to maintain accuracy and compliance.
- Advised students on program requirements, enhancing their understanding of academic pathways.
- Collaborated with program chairs to address student inquiries and resolve issues effectively.
- Alerted leadership to unusual inquiries, ensuring prompt attention to potential concerns.
- Assisted in graduation preparations, contributing to a successful ceremony.
Experience
5-7 Years
Level
Executive
Education
BA in BA
Administrative Coordinator (Hospitality) Resume
Objective : Detail-oriented Administrative Coordinator with over 5 years of experience in streamlining operations, enhancing productivity, and providing exceptional support. Proven ability to manage multiple tasks efficiently while maintaining a high level of professionalism.
Skills : MS PowerPoint, Document Management, Email Management, Project Coordination, Time Management
Description :
- Coordinated sales team activities by managing schedules, filing documents, and communicating essential information.
- Addressed customer complaints and provided after-sales support to enhance satisfaction.
- Organized and maintained financial and non-financial data in electronic formats for easy access.
- Assisted in preparing and organizing promotional materials and events to boost visibility.
- Developed group rates, rooming lists, and welcome packets to streamline guest experiences.
- Verified account discrepancies by conducting thorough investigations and ensuring accuracy.
- Managed accounts receivable, verifying totals and preparing comprehensive financial reports.
Experience
2-5 Years
Level
Junior
Education
BA in BA
Administrative Coordinator III Resume
Summary : Results-driven Administrative Coordinator with 10 years of experience in optimizing office operations, project management, and team collaboration. Proven ability to enhance productivity and streamline processes to support organizational goals.
Skills : SharePoint Management, Operational Efficiency, Project Coordination, Event Planning
Description :
- Provided comprehensive administrative support to the sales director, managing office operations and enhancing workflow efficiency.
- Served as project manager for the US Cellular Iowa State Fair Committee, overseeing logistics and team coordination.
- Developed and maintained SharePoint sites for effective information sharing and project tracking.
- Led a cross-functional project to enable non-retail associates to assist in retail operations during peak seasons, enhancing customer service.
- Ensured timely completion of training and operational requirements by collaborating with sales and store leaders.
- Created and distributed performance reports, facilitating data-driven decision-making for team leaders.
- Organized territory-level meetings and training sessions, managing all logistical aspects to ensure successful events.
Experience
10+ Years
Level
Consultant
Education
BABA
Administrative Coordinator (Healthcare) Resume
Summary : Results-driven Administrative Coordinator with over 10 years of experience in optimizing office operations and enhancing team productivity. Proven track record in managing administrative tasks, improving processes, and delivering exceptional support.
Skills : Effective Communication, Client Relations, Team Leadership, Project Coordination, Data Entry & Management
Description :
- Coordinated administrative support for over 6,000 members and 200 network providers, enhancing service delivery.
- Managed annual budgets of up to $3.5 million, ensuring accurate processing of claims and financial reporting.
- Developed and maintained strong relationships with stakeholders, improving communication and collaboration.
- Monitored and reconciled office budgets, ensuring compliance with financial policies and procedures.
- Prepared and delivered presentations to staff and stakeholders, effectively communicating program details.
- Supervised administrative staff, providing training and support to enhance team performance.
- Implemented process improvements that increased operational efficiency and reduced costs.
Experience
10+ Years
Level
Consultant
Education
B.S. in BA
Administrative Coordinator I Resume
Summary : Detail-oriented Administrative Coordinator with 10 years of experience in optimizing office operations, enhancing team productivity, and delivering exceptional administrative support to ensure organizational efficiency.
Skills : Project Management, Time Management, Process Improvement, Data Management, Communication Skills
Description :
- Managed daily operations of multiple administrative units, ensuring seamless workflow and efficiency.
- Coordinated logistics for meetings, events, and training sessions, enhancing team collaboration.
- Developed and maintained filing systems, improving data retrieval and management.
- Collaborated with cross-functional teams to address operational challenges and improve service delivery.
- Oversaw budget tracking and expense reporting, ensuring adherence to financial guidelines.
- Facilitated onboarding and training for new staff, fostering a supportive work environment.
- Ensured compliance with organizational policies and procedures, maintaining high standards of confidentiality.
Experience
10+ Years
Level
Management
Education
B.S. in BA
Administrative Coordinator (Junior) Resume
Objective : Detail-oriented Administrative Coordinator with 2 years of experience in office management and support. Proven ability to streamline processes, enhance productivity, and maintain effective communication across teams.
Skills : Office Suite Proficiency, Data Analysis Skills, Email Management, ERP Software Knowledge, Project Coordination
Description :
- Implemented and monitored administrative programs, ensuring timely completion and compliance.
- Managed office equipment, ensuring optimal functionality and maintenance.
- Oversaw inventory of office supplies, reducing waste through efficient ordering.
- Facilitated recruitment processes, including job postings, interviews, and onboarding.
- Supported HR functions, assisting employees with benefits and payroll inquiries.
- Coached staff on professional development and job responsibilities.
- Coordinated logistics for meetings and travel arrangements for executives.
Experience
0-2 Years
Level
Junior
Education
BA in BA
Administrative Coordinator (Education) Resume
Objective : Detail-oriented Administrative Coordinator with 5 years of experience in managing operations, supporting executives, and enhancing organizational efficiency. Proven ability to streamline processes and improve communication across departments.
Skills : Office Management, Event Coordination, Project Management, Budget Management
Description :
- Provided comprehensive administrative support to senior executives, enhancing operational efficiency.
- Executed special projects, including scheduling, preparing presentations, and maintaining confidential reports.
- Managed complex calendars, coordinating meetings and logistics for high-level discussions.
- Scheduled domestic and international engagements, ensuring seamless travel and event logistics.
- Liaised with various offices on confidential projects, ensuring timely communication and project completion.
- Tracked and analyzed applicant data, providing insights for departmental meetings and strategic planning.
- Processed travel reimbursements and purchasing transactions, maintaining accurate financial records.
Experience
2-5 Years
Level
Junior
Education
BA-BA
Junior Administrative Coordinator Resume
Headline : Detail-oriented Administrative Coordinator with 7 years of experience in managing office operations, enhancing productivity, and supporting executive teams. Proven ability to streamline processes and improve communication across departments.
Skills : Communication Skills, Client Relations, Microsoft Outlook, Project Coordination, Data Management
Description :
- Led administrative operations, enhancing workflow and project management for the department.
- Screened and prioritized calls, ensuring effective communication with high-level executives.
- Coordinated complex scheduling for meetings and travel, optimizing time management.
- Planned and executed high-profile events, providing logistical support and recommendations.
- Composed and edited sensitive correspondence, maintaining professionalism and confidentiality.
- Analyzed data to create comprehensive reports and presentations for management review.
- Organized annual educational events, collaborating with external professionals and stakeholders.
Experience
5-7 Years
Level
Executive
Education
BA-BA
