An Administrative Office Specialist prepares and maintains company documents and reports. Major roles and responsibilities listed on the Administrative Office Specialist Resume are – making travel arrangements including airline and hotel reservations; answering and routing phone calls, taking messages, handling incoming and outgoing mails, organizing training, client meetings, and events; providing operations support and documentation support for managers, monitoring and managing expenses within the allotted budget, reviewing and approving the expense reports, determining the administration issues and solving them, and providing support in preparing project documents, reports, and brochures.
The nature of the job demands the following skills and abilities – the ability to multitask, strong communication skills, familiarity with office best practices and regulations, networking skills, familiarity in using MS Office and other related software, and knowledge of using all types of office tools and equipment. A degree is not a mandatory requirement, however, possessing one will be useful.
Summary : Responsible for supporting all programs across Division in all procurement activities (e.g., micro-purchases done with the Government purchase card, MILSTRIP, contract package review/preparation, Simple Acquisition Program (SAP) purchases).
Skills : Microsoft Office, Peoplesoft, My Learning, Office Management, Administrative Assistant, Medical Terminology, Medical Terminology, Billing And Coding, Spanish.
Description :
Responsible for performing customer and student service duties in support of the Dental Programs' Clinic.
Provided information to students, faculty, and administrators.
Entered, reviewed, maintained, tracked, and verifying clinical data and records.
Prepared clinic financial and statistical reports.
Conducted research, and processing a variety of documents, payments, and applications, working with outside agencies and associations.
Assisted with special projects; managing dental referral system database for clients and the community, monitor front office and chart room for HIPAA and FERPA compliance.
Oversaw the clinic account receivables and Medical Assistance/insurance billing practices to include necessary set-ups in the dental software system (Eaglesoft).
Confirmed eligibility of patients for dental coverage through MA insurance programs.
Experience
7-10 Years
Level
Management
Education
GED
Administrative Office Specialist Resume
Headline : Responsible for assisting with financial tracking of purchase commitments, obligations and expenses through procurement and financial systems (e.g., Integrated Budget Planning and Execution System, Wide Area Workflow and Enterprise Resource Planning).
Skills : MS Office, Management Skills, Multitasking.
Description :
Coordinated fiscal responsibilities related to travel expense reimbursements and vendor invoices.
Organized grant information; created spreadsheets using Microsoft Excel and Access to track expenditures and prepared monthly financial reports.
Managed, monitored, and reconciled accounts.
Assisted Principal Investigators with their applications for National Institutes of Health-sponsored research grants.
Gathered data, and prepared protocols for submission to the Institutional Review Board for approval.
Worked closely with investigators on multi-center clinical trials internally and externally of Virginia Commonwealth University.
Coordinated the collection of required documents and maintained manual and automated records.
Experience
5-7 Years
Level
Junior
Education
Bachelor Of Arts In Sociology
Administrative Office Specialist Resume
Objective : To establish a long-term career in a company where I may utilize my Administrative Office Specialist professional skills and knowledge to be an effective Associate Program Manager and inspiration to those around me.
Skills : Shipping Receiving, Management, Payroll.
Description :
Prepared and maintained medical records for 7 case managers and 5 clinics.
Provided office automation assistance to the Business Office utilizing Webvision.
Responded to medical records release requests within a 24-hour turnaround time.
Checked all records for completion and accuracy.
Created and maintained 3 spreadsheets utilizing Microsoft Access.
Contributed to Family Planning and Records Management Teams.
Interviewed 30 to 50 patients that presented to the clinic to determine eligibility, payment for services.
Experience
2-5 Years
Level
Executive
Education
MS
Administrative Office Specialist Resume
Objective : Responsible for implementing the NIWC Pacific physical security program to ensure appropriate surveillance and protection of the installation, special facilities, personnel, material, and sensitive/classified information.
Responsible for posting all conference room schedules and board meetings.
Provided invoices and reports to maintain FedEx, UPS and logs for mail/packages drop off and pick up.
Received and picked up all incoming and outgoing mail throughout the IST Company.
Sorted and distributed mail.
Scanned documents into PDF's, send PDF's to staff members.
Provided courier support as a designated driver throughout the Baltimore area.
Ordered all office supplies.
Experience
2-5 Years
Level
Executive
Education
GED
Administrative Office Specialist Resume
Objective : Administrative Office Specialist professional eager to leverage years of experience and offer versatile office management skills and knowledge. Strong planner, who readily adapts to change, works independently, and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising expectations.
Skills : Microsoft Word, Publisher, Legal Research.
Description :
Handled multifaceted clerical tasks (e.g. data entry, filing, and records management) as the assistant to the Director of Nursing and department faculty.
Coordinated travel arrangements, maintained logs of ordered materials, and ensured the delivery of premium service to students.
Communicated effectively with multiple departments to plan meetings.
Updated and produced a handbook for new students.
Established strong relationships to gain support and effectively achieve results.
Entrusted to manage an office in supervisor's absence.
Provided timely, courteous, and knowledgeable response to information requests; screened and transferred calls; and prepared official school correspondence in addition to forwarding information to state nursing board.
Experience
0-2 Years
Level
Entry Level
Education
GED
Administrative Office Specialist Resume
Objective : Working in an environment that is ethical, challenging, and with growth potential. To secure a position that will utilize my administrative experience in fast-paced environments, a position where my organizational, leadership and interpersonal skills are most desirable and needed.
Skills : Customer Service Excellence, Data Entry, Providing Administrative Support, Microsoft Office.
Description :
Experienced in working in customer service.
Committed to quality service and performed high responsibilities for my duties.
Committed to the highest levels of professional excellence by virtue of hands-on administrative and operational experience.
Managed and solved customer's complaints.
Accomplished and results-oriented individual with a strong aptitude for organization and office administration.
Managed and ordered the inventory of supplies for various break rooms.
Transported and delivered packages over 75 pounds to agency's customers in the Baltimore areas.
Experience
2-5 Years
Level
Executive
Education
G.E.D
Administrative Office Specialist Resume
Headline : Seeking an Administrative Office Specialist position with leadership responsibilities including problem-solving, planning, organizing, and managing budgets.
Skills : Administration, Data Entry, Customer Service.
Description :
Processed Payroll; Processed & closed periodic Payroll, Print & Issue Paychecks, and Resolves payroll discrepancies by collecting and analyzing information.
Tested job applicants, Promoting safety policies, Process employment verifications, Attending conferences, and training.
Ability to work with different people.
Experience
5-7 Years
Level
Executive
Education
Bachelors of Science
Administrative Office Specialist Resume
Headline : Administrative Office Specialist with 6 years of experience in coordinating and conducting investigations into security infractions and violations including electronic spillages and prepare corresponding reports to submit to the NIWC Pacific Security Manager.
Skills : MS Office, Planning Skills, Multitasking.
Description :
Created standard operating procedures to ensure proper Medicaid billing and grant reporting tools.
Conducted surveys for program analysis and effectiveness.
Proposed systems organization to maintain audit requirements to grantors.
Created forms, checklists, and prepared closing procedures for disability files.
Answer phones, copy, report writing, setting up conference rooms, schedule client intakes, and data entry.
Followed financial aid rules, regulations, acronyms, office policies, and procedures expeditiously.
Assisted students with account inquiries utilizing PeopleSoft 8.9.
Experience
5-7 Years
Level
Executive
Education
GED
Administrative Office Specialist Resume
Summary : To obtain an Administrative Office Specialist position that will utilize and enhance my knowledge, skills and abilities developed over the past 20 years through my intensive accounting and educational experience, as well as benefit the organization on a strategic and developmental level.
Accurately dictated over 80 unemployment appeals a week recorded by the Appeals Examiner by way of a dictation machine.
Assisted in assigning, coordinating, responding to, and tracking tasks and office assignments.
Successfully monitored tasks for completion, notified points of contact in a timely manner to advise of approaching and overdue tasks for unemployment appeal deadlines, and following up to ensure that work flow is effectively managed.
Used an in-house word processing system to create documents, letters, memoranda, or reports.
Organized office activities.
Effectively maintained control records on incoming correspondence and action documents.
Helped students with job placement for Federal Work-Study and assisted Human Resources with payroll.
Experience
10+ Years
Level
Senior
Education
MS
Administrative Office Specialist Resume
Headline : Educated and experienced Health Information Technician trained in HIM coding practices, regulations, languages, and systems. Extensive experience as a unit secretary managing patient files, scheduling medical staff and interfacing with patients. Exceptional administrative skills with a strong focus on data entry, report creation and account reconciliation. Certified nurse's assistant with the ability to effectively communicate with both patients and medical staff.
Skills : Planning Skills, interpersonal Skills, Communication Skills.
Description :
Performed a variety of daily task including processing agency documents for one or more of the above programs based on constantly changing Federal, State, and County policies.
Explained and interpreted policy and application procedures to clients, and individuals in the community and assist individuals in completing the application form.
Performed customer service duties in person, via email and by phone.
Maintained up-to-date knowledge of policies and procedures.
Interpreted and transferred vaccine information into system when proper documentation is available.
Compiled necessary information for chart preparation.
Provided support for small and large-scale procurements and material tracking.
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