An Administrative Program Assistant undertakes clerical, administrative, and planning support to the department or a series of departments within the organization. Common work activities listed on the Administrative Program Assistant Resume include – answering phones and responding to emails; scheduling appointments and meetings, making copies, compiling and sending bulk mailings; proofreading documents; running miscellaneous errands for staff; assisting in overseeing the budget for routine or special events, dropping off bank deposits; assisting in preparing financial reports; making reservations for off-site business meetings; acting as a liaison between different departments, and distributing interoffice mail to staff.
The job description of this role requires the ability to multitask, strong interpersonal skills, familiarity with basic office procedures, and strong communication skills. Other crucial skills include the following – excellent phone etiquette, familiarity with basic office equipment, and event planning skills. Education requirements vary from organization to organization, however, a degree will be useful.
Summary : Objective is to demonstrate my clerical and administrative abilities, by overcoming and exceeding all expectations in the administrative field, while working for a professional organization that can offer new and challenging learning experiences with room for growth.
Skills : Microsoft Office, Social Media Marketing, Google Docs, Database Management.
Description :
Supported Services to the Senior Vice President, Agency Vice Presidents & Supervised Staff 1.
Initiated, retrieved, screened, and reviewed E-mail, voice mail, and written correspondence for the Senior Vice President.
Handled day to day travel and scheduling for all Vice Presidents.
Worked with all Vice Presidents to compile information for monthly, semi-annual, and/or annual reports.
Extensived scheduling, meeting coordination and coordination of travel, including international travel.
Assisted all Vice Presidents with special projects.
Answered informational calls and distribute requested materials regarding pat or upcoming events and policies.
Experience
10+ Years
Level
Senior
Education
Business Administration
Administrative Program Assistant Resume
Objective : Administrative Program Assistant professional offering versatile office skills and proficiency in Microsoft Office programs. An outgoing individual with a positive personality, who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Skills : First Aid/CPR/AED, Smart Link, Defensive Driving, Typing 45 Words Per Minute, Microsoft Office Suite.
Description :
Performed all administrative duties for the Director of this office; such as typing, filing, purging the old files, made copies and received and sent faxes.
Answered the phones and assisted the caller or directed the call to the proper person(s).
Prepared all letters, agendas and minutes for the County Director.
Prepared all correspondence for Board Meetings and Staff Meetings.
Posted and reconciled leave for employees time and Leave Report.
Posted and updated equipment inventory.
Ordered supplies and stored when received.
Experience
2-5 Years
Level
Executive
Education
MS
Administrative Program Assistant Resume
Summary : Accomplished Administrative Program Assistant with 15 plus years experience working within a state supported university football team athletic department. Plans, coordinates and negotiates all travel, meals and lodging arrangements for the University's football team comprising of 85 to 90 members.
Skills : Microsoft Office, Planning Skills.
Description :
Provided information and communicates to parents, student athletes and other administrative entities orally and in writing in the absence of the Head Coach and staff.
Planned for all team travel, meetings, transportation and fundraising activities.
Responded to public inquires in professional and timely manner.
Compiled data and provide clerical preparation of certification forms for submittal, to compliance office for the National Collegiate Athletic Associate (NCAA) and the MidEastern Athletic Conference (MEAC).
Familiared with and adheres to all NCAA and MEAC and institutional rules and regulations that govern the compliance and administration of the athletics programs.
Created and maintained files, rosters and scholarship forms and other documents pertaining to student athletes and recruiting visits of prospective athletes.
Prepared and submited travel reimbursement forms for Head Coach and assistant coaches in an accurate and timely manner.
Experience
10+ Years
Level
Senior
Education
BS
Administrative Program Assistant Resume
Headline : Answering and screening telephone inquiries; takes and routes messages and records intake information for referral to caseworkers, and also Preparing and maintaining statistical reports, leave and personnel records, case-control systems, case records, and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed.
Skills : Professional Speaking, Facilitator, Strong Written Communication Skills, Inventory Management, Team Building, Grassroot Organizing., Typing 101 Wpm.
Description :
Responsible for assisting troubled youth as well as their families with family and individual goals, providing access to community resources, maintaining case notes, and updating family service plans (FSP) as needed.
Responsible for scheduling appointments and intakes with youth and their families.
Conducted intake interviews for new clients.
Maintained weekly communication with clients and families to ensure progress toward FSP goals.
Completed data entry daily which consists of but not limited to' survey results, scheduling, case notes, police reports, and statistics.
Ensured compliance with NASW Code of Ethics and HIPAA.
Conducted monthly reports to ensure consistent communication with clients and progress toward FSP goals.
Experience
5-7 Years
Level
Executive
Education
MS
Administrative Program Assistant Resume
Headline : Typing correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents.
Skills : Higher Education, Database Management, Written Communication, Presentation, Microsoft Office.
Description :
Coordinated and input information into the General Activity Request Form system to reserve meeting space for spring football practices, pre-season practice, and recruiting activities.
Initiated and updated training logs of staff; giving a monthly report to the County Director.
Maintained working in-house Passwords, PMF files, and other related inner office administrative files for the Regional Office.
Prepared letters and mailings for departments as requested.
Managed client and employee files to ensure accurate documentation and maintain confidentiality.
Demonstrated knowledgeable social work experience in report writing, filing, and record keeping.
Designed electronic file systems and maintained electronic and paper files.
Experience
5-7 Years
Level
Executive
Education
GED
Administrative Program Assistant Resume
Headline : Providing program and agency information and/or makes referrals to other community resources, and also Greeting visitors, responds to general questions, and directs callers to the proper location.
Skills : Microsoft Office, Access Database.
Description :
Provided administrative and clerical support.
Prepared reports and correspondence.
Answered and directed telephone inquiries.
Qualified in interpersonal communication and organization skills.
Able to manage multiple projects.
Maintained calendar and appointments that pertain to the Administrator in-charge.
Responsible for budgets, inventory, and planning travel.
Experience
5-7 Years
Level
Executive
Education
MS
Administrative Program Assistant Resume
Headline : Administrative Program Assistant is responsible for overseeing the day-to-day administrative needs of the organization, assisting with the coordination of events, managing special projects and events, and taking care of office supplies.
Skills : Microsoft PowerPoint, Managing Skills.
Description :
Displaced workers, former incarcerated people, immigrants, and refugee clients.
Composed RFP's for Operational, Technological, and Diversity Grants.
Administered Adult Basic Education (ABE) Testing.
Administered WIN Solutions Workkeys Assessment Systems skills assessment system that helps employers select, hire, train, develop, and retain a quality workforce.
Administered Career Readiness Certification program.
Advised Adults in Career Opportunities.
Assisted in job search and job application to Virginia Employment Commission Advised College Students in academics, financial Aid, and scholarships.
Experience
5-7 Years
Level
Executive
Education
MS In Communication
Administrative Program Assistant Resume
Objective : Executive Support Partner - extensive experience in strategic planning, complex calendar management, and analyzing major correspondence and communication within a corporate environment. Proven abilities in special events, meeting planning, domestic and international travel for high-level executives. Experienced in the documentation of workflow and effective tracking and file maintenance system.
Skills : Advanced In MS Office Suites, Concur, Peoplesoft, SharePoint, Visio, Adobe Pro, WebEx, Lotus Office Suites, Financial Management System.
Description :
Arranged for the preparation of briefing materials, talking points, and executive summaries to be viewed by the Executive Director and Assistant Commissioner.
Developed, maintained, and tracked Branch Director's Action Item Lists.
Composed responses in writing to general correspondence or inquiries addressed to Assistant Commissioner and/or Research Development and Evaluation (RD&E) Branch.
Independently analyzed correspondence prepared for Executive Director/Branch Director's approval and signature.
Maintained weekly Management Briefs for compilation for office-wide viewing.
Maintained leave and other input from BTS portfolio personnel for timecards, collected and submitted travel plans, and made arrangements for travel, meetings, and conferences for Director and Deputy Director.
Created weekly and monthly reports and presentations.
Experience
2-5 Years
Level
Executive
Education
Associate Of Arts
Administrative Program Assistant Resume
Summary : Dedicated leader with an eleven-year track record of managing company administrative and operational needs. Proactive and organized professional well-versed in the documentation, compliance, and cost control. Core Qualifications.
Skills : Administrative Skills, Managing Skills.
Description :
Performed client tracking, chart management, and audits.
Provided support for departmental staff across three different programs.
Manage office inventory and place new supply orders.
Wrote professional business correspondence and draft internal documents and memoranda.
Assisted in planning for major business changes including three office moves and three satellite office openings.
Implementation of processes for budget and cost control.
Developed an audit tracking system to reduce payment duplications.
Experience
7-10 Years
Level
Management
Education
MS
Administrative Program Assistant Resume
Objective : Providing administrative support to the Engineering and Metrology departments at Kings Bay Naval Submarine Base, GA. This position has a broad range of responsibilities including making travel arrangements, compiling, and submitting expense reports.
Skills : Excellent Writing And Oral Communication, Managing Skills.
Description :
Provided community-based mental health services to consumers who have serious mental illnesses, possible co-occurring substance abuse disorders, and are typically frequent users of Medicaid mental health services and/or psychiatric hospitalization.
Engaged consumers and families in a welcoming, hopeful, and empathic manner regardless of the stage of readiness and phase of treatment.
Supported and empowered clients to define and achieve their individual goals and give them the tools to learn to move beyond their illness in order to pursue a personally meaningful life.
Responsible for managing client medical records, maintaining accounting and budget records for consumer and program expenditure, providing receptionist activities, such as triaging calls and coordinating communication between ACT Team members and clients.
Maintained personnel files for each team member containing the job application, copies of credentials or licenses, position description, annual performance appraisals, and individual orientation and training plan and ensuring the maintenance and security of all client treatment records.
Administrative Assistant in the Outpatient Program allowed me to work in a timely, organized, and professional manner.
Admitted clients into the program, documenting assessments, orientations, scheduling small groups, meetings 1:1 with clients and within my department.
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