An Administrative Support Associate is responsible for providing support functions. The roles and responsibilities highlighted in the job description template are scheduling meetings, managing documents with accuracy, managing signatures and meetings and serving as a single point of contact between different departments. The responsibilities in the Administrative Support Associate Resume also include attending to calls, managing office supplies and distributing mails. The duties highlighted in the job description template also include organizing courses, helping in admission or recruitment process, maintaining the inventory and providing customer service.
The skills required are written and verbal communication skills, proper knowledge of events organized and other office requirements, proficiency in office technology especially Microsoft office, good presentation skills, and good problem-solving skills. The educational qualification required is a high school diploma or equivalent. Experience in the related field is an added advantage.
Summary : Proven administrative and office management, leadership, customer service and organizational skills. Utilize strengths, education and skills to fullest potential in challenging position with opportunity for professional growth.
Work closely with director and administrative unit to plan work schedule of activities for office staff.
Interprets departmental policies and programs for employees and/or the public; makes decisions on specific operating problems in accordance with departmental policies and procedures, communicate directions per instructors and director.
Independently maintain the budget, responsible for the proposal of fund description request, operational expenditures request, and personnel summary request and fiscal year budget projections for registrars office.
Independently responds to customer requests except for unusual situations which requires the registrars personal attention or approval.
Assist the transcript clerk process transcript requests for current and former students.
Work with graduation to provide assistance in coordination of activities related to graduation and commencement exercises, including coordination and assembly of graduation packets, preparation, and distribution of diplomas.
Audit potential graduates transcripts to ensure they meet the graduation requirements.
Ensures that all student registration schedule adjustments are made with 100% accuracy using appropriate approvals, and notifying supervisor and departments of any inconsistencies.
Experience
10+ Years
Level
Senior
Education
MBA
Administrative Support Associate Resume
Summary : Administrative Support Associate with an extensive background in customer service. Friendliness and approachability are traits that come easy and only enhance the ability to work exceptionally well with others. The ability to achieve top results in every situation comes from personally finding a solution that works best for all involved.
Skills : Microsoft Word Suite And Operate Office Equipment. Typing. Customer Service & Relations. Accounts Payable/Receivable. Filing & Data Entry
Description :
Manage the reception area, including greeting visitors and responding to telephone and in-person requests for information.
Prepare acceptance letters for distribution, while organizing program applications for acceptance committee.
Upload current images and information to the vital cast digital signage that displays throughout the building on led monitors.
Gathers readily available information from official records to draft e-mails, memos, and other documents and proofread documents for grammar, spelling, punctuation, and basic formatting.
Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquires.
Organize student files, fax reports, and scan documents as support for a growing faculty of 20+. Create a semester teaching schedule that is distributed to department faculty and staff.
Assist social work students with check-in/out and use of office equipment such as, video presentations that require voiceover, set-up for supervision and mock interviews.
Prepare, finalize and retain scores for instruction evaluations each semester for a department of 20 faculty members.
Distribute mail throughout the department, maintain office equipment and order supplies.
Experience
10+ Years
Level
Senior
Education
AAS
Administrative Support Associate (University) Resume
Summary : Dedicated, excellent organizational skills, tasks oriented with ten years of experience in administrative and clerical support. Follows through to achieve project goals, team player seeking to secure a position commensurate with skills and abilities that would promote professional growth and advancement.
Skills : Time Management , Event Planning , Customer Service , Sales , Quickbooks , Management , Visual Merchandising , Marketing , Excel, Word, Organizational, Powerpoint, Peoplesoft
Description :
Provided clerical and administrative support to departmental chairpersons, full and part-time faculty members. Greeted/welcomed clients, provided and/or assisted with requested information.
Communicated with students, parents and responded to off-campus inquiries via email, telephone, departmental and/or university flyers and/or brochures.
Produced draft letters and memos along with producing clear and well-written memos, letters, reports, tests from handwritten drafts.
Submitted online requisitions travel authorizations and reimbursements for the chairpersons and faculty members using the Banner finance system.
Planned and monitored departmental use of expenditures to meet organizational objectives and compliances.
Coordinated and maintained class schedule each semester and notified registrars office with all departmental updates and/or revisions.
Created and designed certificates regarding students participating in various events.
Researched all test periods to ascertain the highest scores and released grades of students to registrars office as mandated by test scores and final grade reports by the deadline and identified majors with highest GPAs in preparation of honors convocation.
Prepared and updated student placement test data in the academic support center and maintained a data bank of all scores earned by students.
Experience
10+ Years
Level
Management
Education
AAS
Administrative Support Associate I Resume
Objective : An experienced Administrative Professional with public, private, and non-profit sector experience. With tact and sound judgment, improves client relationships, workflow development, and sustained connections through hospitality. Previous experience as a caseworker and patient advocate.
Skills : Training & Development, Data Entry, Database Management, Account Management, Billing, Business Development, Bookkeeping, Documentation, Event Planning, Editing, Filing, Fax, Graphic Design, Grant Writing, Inventory Management, Inventory Control, Legal Research, Leadership Development, Medical Terminology, Marketing, Negotiation, Networking, Notary Public, Office Management, Organizational Development
Description :
Broadly demonstrates coordination of data collection for analysis and increased production, patient satisfaction of services and regulation.
Adherence to serving over 200 individuals in high-paced, multitasking public health environment.
Administrative assistance to clinical and translational research clinic for hospital and university research studies for human subjects.
Generation of daily reports for data management and documentation needs for laboratory and record purposes as appropriate.
Effective anticipation and targeting of unit problems for clinic efficiency and patient services. Integral in conducting survey analysis for increased clinic production and organized for increased workflow.
A proactive approach to service improvement efforts for internal and external customers.
Yearly completion of standard hospital and university safety competencies and compliance with healthcare safety measures. Successful completion of opening doors diversity training and superior administrative assistant training.
Experience
2-5 Years
Level
Entry Level
Education
BA
Administrative Support Associate Resume
Summary : I would like to secure an exciting and challenging position with an organization in the Administrative or Executive Secretarial field. In this capacity, I would enjoy the opportunity to grow along with the company and provide valuable assistance where needed, based upon my previous experience.
Skills : CRT, IBM 632 Billing Machine, IBM Dictating Equipment and Computer Equipment, Microsoft Excel
Description :
Type letters/correspondence as related to the program for the associate directors to various universities and state organizations.
Provide secretarial support for special projects; i.e. Reports, grants, bulletins and papers related to the associate directors work.
Coordinate travel arrangements and process travel authorizations, travel advances, and travel reimbursements for the associate directors, as well as all other personnel (17 employees) in our office.
Handle all catering requests for business luncheons for the entire office.
Maintain updates to the entire NC ahec directory which has 10 divisions.
Pick up and distribute all incoming/outgoing mail for the entire office. (first class and campus mail).
Handle bulk mailings for all ahec divisions from our administrative office.
Handle other projects/special requests that may come up within the department.
Act as a Back-up person for other office associates during vacation/sick leaves.
Experience
10+ Years
Level
Senior
Education
Diploma
Administrative Support Associate (Healthcare) Resume
Headline : Servant leader and energetic healthcare professional with seven years of experience in the areas of patient care, customer service, and data entry. Skilled in Microsoft office, team building, networking, and leadership. Highly recognized for strong work ethic and excellent communication skills.
Skills : Customer Service, Data Entry, Event Planning, Healthcare, Receptionist, Microsoft Office, HIPPA, ICD-10, Leadership Development, Medical Sales
Description :
Assist in administrative documents that ensure optimal patient-to-practitioner rations and physician workloads.
Input patient orders for physicians which consist of blood draws, prescriptions and dietary needs.
Accurately organize and file medical records and patient documentation.
Operate office equipment such as fax machines, copiers, and phone systems and use computers for spreadsheets, word processing, database management and other applications.
Determine individuals need and screen for potential eligibility for Medicaid-related services, utilizing a standardized screening instrument.
Provide efficient, timely and consumer-friendly services to facilitate the Medicaid eligibility determination.
Verify that forms have been filled out correctly and check forms for accuracy.
Activity coordinator, Hudson park nursing, and rehabilitation - Albany NY.
Assist with the planning, development, coordination, and implementation of varying levels of activities for nursing home residents.
Assist with transporting, communicating and setting up for activity programs.
Experience
5-7 Years
Level
Executive
Education
Diploma
Administrative Support Associate Resume
Headline : More Than 25 Years Professional Administrative And Legal Experience. My career objective is to obtain a position that will enable me to extend and expand my knowledge in administrative and quality project support occupations in a manner that will benefit me and the image of the Corporation.
Skills : Exceptional Organizational Abilities And Attention To Detail High Integrity, Respectful, And Professional Exceptionally Motivated And Results Oriented Passion For Excellence
Description :
Manage organizational training records/documents for organizational and technical program requirements.
Review and manage program-related reports and documents for quality assurance and ensure compliance with national.
Directives and doe/nnsa requirements, including sandia internal and nnsa change control requirements and national.
Administer internal document workflow for development, review, and approval.
Assist in the development of department policies and procedures for enhanced program operations.
Interact with line personnel for the scheduling of department activities including, but not limited to, equipment inspections.
Coordinate with customer funded record center to implement storage, destruction, and retrieval of department records.
Use SharePoint to assign tasks, upload/post documents, and control permissions – high side and low side.
Coordinate and provide logistic support for doe visits and audits, including preparation of agendas, briefing.
Serve as program classified administrative specialist and point-of-contact for classified issues
Experience
5-7 Years
Level
Junior
Education
Administrative Assistant Studies
Administrative Support Associate II Resume
Summary : Over 15 years of Administrative Assistant Experience Excellence and proficiency with Microsoft Software Programs. Ability to recognize potential problems and implement a positive solution, Proficiency at training and prioritizing various assignments.
Skills : Customer Service, Microsoft Office, Computer Maintenance, Quickbooks, File Management, Relationship Building
Description :
Administrative support with customer service issues, pulling records for customers and police officer, enter police reports in Tiburon and research reports for officers and customers, within a few months of being hired I was transferred to the newly created quality of life unit as the administrative support.
Created a department brochure in English and Spanish for the education of violation issues.
Created using ArcGIS maps in the department for each officer to be informed of community issues during a sweep and informing of high crime area.
Created the ordinances manual for each new officer for the department.
Trained with code enforcement and planning and development before they merged with the police department to become proficient and knowledgeable of implementing "nov".
Provide research on the properties owners and tenants data information to attach to the violations of each residence for the officer issued ordinances "nov".
Attach the officers photos for each residence that receives a notice of violation.
Record the sworn and code enforcement officers citations weekly for recorders court.
Supervise, train, prioritizing and assigning work for each volunteer, and interim assign to assist with the inputting of the notice of violation (novs) data.
Knowledge of and follow the police department policies, procedures, rules and regulation.
Experience
10+ Years
Level
Senior
Education
Certificate
Administrative Support Associate (Temp) Resume
Summary : Organized & reliable professional with 10 years customer service and 5 years Administrative Support Associate experience seeks a position within an organization so I can utilize my organization, multi-tasking, and problem-solving skills.
Skills : Legal Research, MS Word, Excel, PowerPoint, Outlook, EProcument, Faxing. Heavy Coping, Placement,
Description :
Perform various secretarial duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
Sort and distribute incoming communication data, including faxes, letters, and emails.
Interact with organizational staff, executives, students, and visitors on a daily basis.
Organize the scheduling of meetings and conferences; distribute minutes for them.
Take care of the staff office space, weekly schedules, travel reports (authorizations and reimbursements for legal affairs and pre-law society) and phones.
Maintain the office database - draft, retrieve and organize information (contracts, position and personnel forms, budget forms, policy and procedures, confidential files and other various documents) for the office.
Create requisitions/purchase orders and purchase office equipment and supplies.
File and record university documentation, electronic files, and reports.
Experience
7-10 Years
Level
Executive
Education
BS
Administrative Support Associate Resume
Summary : Administrative support professional with 13 years of experience working in a fast-paced environment, with strong organizational, leadership, interpersonal skills, and exceptional customer service. I am driven by challenges and the ability to multitask effectively.
Skills : Proficient In The Use Of Microsoft Word, Excel, PowerPoint, Outlook and Banner, Lawson, Crystal And Sage Financial Reporting Systems
Description :
Updated university schedule using internet native banner (inb) – fall, winter, spring, and summer schedules.
Responsible for maintaining all updates in schedule changes and curriculum to correctly reflect in the banner system.
Evaluated all graduation applications for prospective graduating seniors beginning in fall 2013 commencement.
Updated office forms to reflect re-branding of the university and regulations from the office of university relations and marketing.
Processed various forms in relation to student confidential records: administrative withdrawal forms, grades changes, permit for excess hours, independent study forms, grade unreported form, change of schedule forms, etc.
Assist transcript processor in processing official transcripts in a timely matter.
Complete official statements of verifications or enrollment, degree completion, address etc., as requested.
Schedule business appointments, meetings, maintain files and records, take minutes at meetings, receptionist duties.
Experience
10+ Years
Level
Senior
Education
Masters in HR
Administrative Support Associate (Healthcare) Resume
Objective : Detail oriented Exceptional at multi-tasking Well organized Outstanding customer service skills Excellent written and oral communication skills Experience filing paperwork and documents Able to operate multi-line phone systems Ability to comply with company practices and procedures Dependable, team player.
Skills : Microsoft Office,Excel, PowerPoint, Strong Interpersonal, Issue Resolution Diligence, Healthcare Enthusiast, Superior Work Ethics, Collaborative Team Member, Technical Competency, Flexibility
Description :
Utilizes a multi-line phone system to answer questions and refer to appropriate agencies.
Maintains a well-organized office filing system for documents, spreadsheets and various reports.
Manages the receptionist area, greeting visitors and responding to in-person requests for information.
Handles a variety of customer service and administrative tasks, excelling at multi-tasking multiple priorities and expediting the resolution of customer issues.
Obtains signatures for financial documents, internal and external invoices and ensures document accuracy.
Opens and properly distributes incoming mail and accurately routing outgoing mail.
Maintains inventory counts for office supply purchases and balancing budget requirements.
Properly routed agreements, contracts and invoices through the signature process.
Accurately generates monthly billing documents and reconciles statements to verify payments.
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