Assistant Property Manager Resume Samples

Description :

1. Directing the supervision of all maintenance and office personnel. Generating various reports including assisting and tracking insurances.
2. Negotiating the vendor and contract service agreements and monitoring day-to-day operations.
3. Setting the appointments, showing apartments, certifying potential residents and maintaining a high percentage of occupancy.
4. Screening the applicants according to company policies and procedures. 
5. Ensuring that the new residents are properly moved in apartments including completing the move-in inspection, signing the lease agreement, and all necessary forms before turning over keys.
6. Ensuring the departing residents are properly moved out and all paperwork is.
7. Conducting regular inspection of the property and recommend improvement as necessary.
8. Maintaining the resident files making sure that changes are made and files are kept up to date. 

Experience

5-7 Years

Level

Executive

Education

BA

Description :

1. Maintaining the accurate records of all community transactions and submit on a timely basis (i.e. Delinquency reports, move-in/move-outs, etc. ).
2. Ensuring that all rents and late fees/check charges are collected, posted and deposited in a timely manner.
3. Maintaining constant communication with residents to strive for company goal of zero delinquency at end of the month.
4. Generating the necessary legal action, documents, and process in accordance with state and company guidelines.
5. Dealing with the resident concerns and requests on a timely basis to ensure resident satisfaction with management.

Experience

10+ Years

Level

Consultant

Education

Associates

Description :

1. Entering the work order requests and ensures maintenance requests are handled satisfactorily by following up with residents.
2. Assisting in planning resident functions and often acted as host always professionally representing the property.
3. Contributing to and distributing the community newsletters flyers and pamphlets.
4. Showing the apartment models and communicates the features and benefits of living in the community.
5. Having prospective resident complete application and secures deposit according to company policy.
6. Accepting applications and processes applications for approval and ensures the client understands the process and timing.
7. Building relationships by providing excellent customer service to residents, potential tenants, and vendors.
8. Prepares court documents when filing in court and appear in court as a backup.
9. Preparing the income calculation spreadsheet and create income worksheet for applicants.
10. Handling the accounts receivables for 159 resident accounts with combined receivables averaging $2.4 million yearly.

Experience

2-5 Years

Level

Junior

Education

Business Administration

Description :

1. Completing annual and interim recertification for all residents in accordance with company and section 8/tax credit guidelines.
2. Preparing the correspondence such as rent charges, eviction notices, collections, etc.
3. Completing the tenant move-ins and move-outs in compliance with all company procedures.
4. Maintaining the safety and security of the apartment community at all times.
5. Handling the collection of rents. Enforcing the occupancy policies and procedures.
6. Maintaining property, conducting an investigation and resolving the tenant complaints, performing the inspection in vacant units.
7. Supervising the maintenance personnel and formulated work orders. Addressing and documenting the tenant complaints.
8. Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties.

Experience

10+ Years

Level

Consultant

Education

Business Administration

Description :

1. Assisting the Property Manager in the overall operation of the property, day-to-day implementation of policies, procedures, and programs.
2. Maintaining the acceptable occupancy level and developing a supportive environment for all residents, including special needs residents.
3. Interacting with and overseeing the vendors and establishing and maintaining the effective working relationships with onsite support staff.
4. Interviewing and screening the prospective residents for qualification of occupancy.
5. Preparing, processing and signing all leasing contracts and rules for move-ins.
6. Purchasing the general supplies, and services following the PO, policy, and procedures.
7. Submitting the required reports and maintain records according to jsco policies.
8. Performing all move-out inspections and financial move out statements for two properties.
9. Relaying important information to the engineering and property management staff.

Experience

10+ Years

Level

Consultant

Education

Business Administration

Description :

1. Distributing, collecting, reviewing and calculating annual re-certification of income packets to residents.
2. Properly calculating monthly total tenant payments based on income, assets, deductions, and exclusions.
3. Preparing the lease and related accounting paperwork for new move-ins or transfers.
4. Preparing paperwork related to changes in household composition, wages, job status, etc.
5. Issuing eviction notices, landlord-tenant complaints, writs of possession, resident complaints.
6. Understanding, abiding by and enforcing the procedures and policies of the property.
7. Conducting and coordinating wellness, quality of living and housekeeping inspections of units.
8. Performing move-in tours and inspections and communicating public housing orientation material to new residents.
9. Preparing monthly reports, attending magisterial hearings, preparing tenant information letters.
10. Performing other general office and customer service duties, as assigned.

Experience

10+ Years

Level

Consultant

Education

Business Management

Description :

1. Conducting property visits as required to ensure property shopping center presentation, as well as company standards.
2. Handling the development and management of operational budgets, as well as capital budgets.
3. Managing all capital budget revisions and reallocations for 7 property portfolio.
4. Creating and maintaining the annual and quarterly capital request tracker through excel to ensure property management stays within allocated budgets.
5. Supervising and guiding the administrative team consisting of 4 assistants over the west region portfolio.
6. Processing license agreements for tenant events, as well as insurance verification.
7. Preparing and tracking execution process for vendor contracts, service agreements, and certificates of insurance.
8. Handling of all tenant and vendor calls and letters, including complaints and conflict resolutions.
9. Strategically planned and assisted multiple complex capital projects that have exceeded 5 million dollars.

Experience

2-5 Years

Level

Junior

Education

BA

Description :

1. Demonstrating the ability to understand financial goals, operate asset in owners best interest in accordance with policies& procedures manual.
2. Maintaining accurate records of all community transactions and submit on a timely basis(rent roll, delinquency reports, move ins/move outs etc.)
3. Preparing the annual budgets and income projections in a timely and accurate manner.
4. Ensuring that all rents and late fees/check charges are collected, posted, and deposited.
5. Generating the necessary legal action, documents, and process in accordance with state and company guidelines.
6. Providing constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates and insurance.
7. Confirming that leasing staff techniques are effective in obtaining closing.
8. Ensuring that leasing staff gathering information about market competition in the area.
9. Continually monitoring and analyzing the traffic logs, conversation ratios, budget guidelines, renewal information, marketing data, etc.

Experience

10+ Years

Level

Management

Education

BS

Description :

1. Collected rental payments, secured bank deposits, processed security deposits, and managed accurately.
2. Quickly responded to operational or technical issues to ensure maximum productivity.
3. Worked closely with the property manager to make sure the budgeted occupancy was being made on a.
4. Reviewed and approved all income and credit documents for future residents.
5. Processed all evictions to completion, communicated, and submitted delinquent accounts to attorneys.
6. Informed residents through memos of new developments and events in the community.
7. Collected and posted the monthly rents and conduct collections on rental arrears.
8. Coordinated with the vendors for repairs and purchases of materials for unit turns.
9. Collected and processed of all monthly rental income for the property and auditing ledgers each month for accuracy while consistently maintaining a 1.0% or less delinquency on a 605 apartment home community.

Experience

10+ Years

Level

Management

Education

MBA

Description :

1. Updating the weekly reports concerning notices to vacate, vacancy reports, activity reports, etc.
2. Sending out all renewal letters 120 days in advance for all expiring leases.
3. Receiving, logging, and properly coding all invoices and reviewed with the property manager for approval.
4. Thoroughly reviewing all lease applications assisted with application verification.
5. Assisting in ensuring that all vacant apartments were in perfect, move-in condition.
6. Managing the leasing staff, making sure all follow-ups were made to prospects to ensure occupancy goals were made.
7. Verifying that all resident complaints were handled promptly and appropriately.
8. Collecting and posting all rental payments. Ensuring that all 3-day notices went out in a timely manner to meet the monthly delinquency goal.
9. Assuring that all residents had up to date rental insurance coverage that followed the community guidelines.

Experience

2-5 Years

Level

Junior

Education

BS