Division Secretary Resume Samples

Under direct supervision, the Division Secretary will undertake and perform a variety of secretarial, general office and minor administrative duties in a division manager’s company. Typical work activities linked to the post are highlighted on the Division Secretary Resume as follows – typing correspondence and memorandums; undertaking to report and drafting statistical data work, assisting in the preparation of correspondence and budget documents; monitoring and processing various transactions; editing and proofreading documents; answering and screening phone calls; maintaining the calendar of the Division managers; and providing secretarial support to the boards, committee, and commission.

The employment standards are high and include the following – a thorough knowledge of office methods, techniques, and procedures; solid grasp over business correspondence and formats and report writing; and a good understanding of manual and automated filling systems. Education requirements include a degree and coursework in secretarial practice.

Division Secretary Resume example

Division Secretary Resume

Headline : Seeking a position working in professional or educational settings. Interest in the management and operation of a professional office while providing quality and efficient support for managers. Competencies include word processing, scheduling, appointments, prepare travel arrangements and customer service.

Skills : Advanced MS Applications, Resolution Of Customer Conflicts, Accomplished Customer Service.

Description :

    1. Communicated with high ranking officials from military, congressional, and civilian communities.
    2. Prepared confidential and sensitive material in support of the Division.
    3. Provided assistance to Branch Chiefs and Section Chiefs to include researching information and gather/compile data for organizational matters, special reports, meetings and presentations.
    4. Scheduled, attended and facilitated meetings.
    5. Composed and distributed agenda, developed and transcribed meeting minutes.
    6. Maintained Division personnel contact lists, seating chart, contractors list, mailing lists, conference rooms and conference call numbers.
    7. Generated various special reports and prepared weekly reports for the Coast Guard Headquarters, Engineering Services Division, and the Product Lines.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Diploma


Sr. Division Secretary Resume

Summary : To secure a position where can utilize administrative, communicative and organizational skills and enhance knowledge with a background of 17 years in the medical field.

Skills : Research, Data Analysis, Excel.

Description :

    1. Managed student database in the Math and Sciences Division.
    2. Prepared course materials, reports, grant proposals, class schedules.
    3. Responsible for providing clinical, reception, communication and guest relations support using verbal, electronic, and written techniques to maintain.
    4. Consulted with and interviewed subject matter experts and provided status of various high visibility/technical division activities.
    5. Reviewed, interpreted for application, disseminated and solicited responses for action items, followed up on commitments and provided timely feedback to meet deadlines.
    6. Researched and developed new administrative program policies and procedures.
    7. Provide administrative support to Division Manager and three branch managers in daily operations such as morning teleconferences, meeting/greeting visiting contractors, answering phones, and preparing management calendars.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma


Jr. Division Secretary Resume

Summary : To secure a position with a reputable company where can utilizes expertise, leadership and knowledge with opportunity for advancement.

Skills : Six Sigma DMAIC Certification, 30 Hour OSHA General Safety Certification, 10 Hour OSHA Construction Certification.

Description :

    1. Scheduled travel reservations and prepared travel orders and expense reports using specialized systems.
    2. Oversaw completeness and correctness of all branch employees timesheets.
    3. Handled heavy volume of customer calls.
    4. Responded to concerns and complaints of residents within scope of knowledge.
    5. Compiled and maintained information for road construction and maintenance projects initiated between Public Works, Private Engineering firms, .
    6. Kept confidential information regarding certain projects as related to various municipalities and government agencies.
    7. Supported Deputy Manager, and staff assuring efficient operation of the office.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Criminal Justice

Asst. Division Secretary Resume

Summary : To obtain employment with a company that has room for advancement when requirements have been met.

Skills : Multi-Line Phone System, Electronic Medical Records, Customer Service, Data Entry, Money Handling.

Description :

    1. Assisted five managers and one director.
    2. Built data bases, filing, KRONOS - time keeping, attendance records, Cater trax orders, print shop orders, print reports, maintain multiple data .
    3. Prepared memoranda for signature Review outgoing correspondence for ..
    4. Maintained safety and technical files.
    5. Set-up banquets and award dinners.
    6. Coordinate DOT (Department of Transportation) files.
    7. Drafted and generated typing and coordinate travel arrangements for Division Manager.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor's In Information Technology

Associate Division Secretary Resume

Summary : Professional with a diverse skill set, passionate about research and the environment policy. Six years of study with an online university has sharpened my skills in online research. Pursuing a position that allows for volunteer activities with local environmental organizations. Research - Open source and online, ERP systems, SAP data warehouse.

Skills : Human Resources, Financial Managment, Training Administrator, Awards Administrator, Computer Operations, Facilitation.

Description :

    1. Managed superintendent's calendar by independently accepting meeting notices, setting up meetings, alerting and rescheduling conflicting appointments .
    2. Performed complex administrative functions for the Multi-Site Support and Systems Contracting Division and other supporting Depots/Arsenals within the Army Contracting Command.
    3. Advised contracting officers on official manpower/table of distribution authorizations, recruitment incentives, command policies and civilian/military performance appraisals and awards.
    4. Utilized technical skills in order to coordinate conference calls and video teleconferences between the division chiefs and command officers outside of the division.
    5. Collected data related to command task/projects to compile and analyze all information before it is passed to a higher-level.
    6. Prepared and processed travel authorizations and upon return from travel, prepare and process travel vouchers in accordance with the Joint Travel Regulation.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Financial Management

Division Secretary III Resume

Summary : Passionate business professional that will demonstrate and strengthen ability to multi-task work well under pressure, organization and time management skills that have gathered through education and experience also allowing growth and advancement throughout the company.

Skills : Microsoft Office, Typing 65 WPM, Time management

Description :

    1. Maintained a working knowledge of campus resources and appropriately refer students as needed Consistently represent the Health Sciences Division.
    2. Prepared and submit over-time/comp-time requests for budget approval.
    3. Maintained all COOP (Continuity of Operations Plan) documents for the entire division which includes updating employees' home address, telephone number and whomever their specific emergency point of contact may be.
    4. Responible for keeping abreast with the operational staffing and the COOP Handbook that covers guidance.
    5. Responisble for ensuring the command will be able to continue its mission essential functions within the recovery time under a possible threat.
    6. Served as credit card holder responsible for purchasing and monitoring supplies for the Division.
    7. Handled all payroll inquiries to include garnishments, payouts, inquiries on use or lose leave and any other miscellaneous deductions.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BBA In Business Management

Division Secretary II Resume

Headline : Top-Notch Administrative and Security Professional with seventeen years of administrative experience with advanced computer and organizational skills. Currently hold an active Secret clearance (previously held Top Secret).

Skills : Microsoft Office, Secretarial, Clerical, Security, Powerpoint, Word, Excel, Executive Support, Editing, Publisher.

Description :

    1. Transcribed orders for 10-20 physicians daily.
    2. Assisted in maintaining supplies for the staff to provide excellent care for patients .
    3. Responisble for preparing, typing and submitting documents or papers on time.
    4. Screening incoming calls, managing post and email, greeting visitors and performing secretarial duties.
    5. Responsible for preparing and typing Contract to Sell, Reservation Application, Deed of Restriction, Addendum and Notice of lots and units sold.
    6. Monitored and updated sales production.
    7. Followed-up and update sales team partners in lacking of requirements of buyers.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Executive Secretary

Division Secretary I Resume

Objective : To work as an Administrative Assistant/ Customer Service Agent of a highly prestigious company that would hone knowledge and enhance abilities that would contribute to the growth of the company.

Skills : Administrative Assistant, Customer Service .

Description :

    1. Responsible for miscellaneous clerical functions including maintenance of current and former filing systems, back-up phone triage, data input into .
    2. Maintained, kept and arranged files, memos, records, forms and receipts.
    3. Handled machines like xerox machine, fax machine, scanner and type writer.
    4. Received, routed and advised Sales Team Partners and Sales Team Lead Brokers of new memos, like lots for sale, changes of terms and conditions of specific projects and others.
    5. Updated monthly calendar, and informing STP and STA for new activities, open houses, and officer-in-charge in a schedule date.
    6. Provided secretarial and administrative support to the 400 Division staff, two of our National Resource Specialist, and two of the Division's branches.
    7. Supported  also supplied as needed to the Division's program support specialist.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
B.S In Hotel And Restaurant Management

Lead Division Secretary Resume

Summary : Confident and poised self starter with strong organizational and time management skills. Able to resolve conflict calmly. Empathetic with awareness to cultural sensitivity. Ability to think critically while working independently or within a team concept. Capable of handling tasks simultaneously, while being attentive to detail.

Skills : Leadership, Management.

Description :

    1. Promoted leadership and guidance to all branch secretaries providing them with updated memorandum and letter preparation procedures and any new or revised headquarters, Division and secretarial policies.
    2. Checked all outgoing correspondence for acceptable appearance, grammar, format, and punctuation.
    3. Represented agency by handling and screening incoming telephone calls, recording and transmitting messages, receiving and announcing scheduled visitors, screening unscheduled visitors.
    4. Arranged appointments for administrators by maintaining master administration calendar, rescheduling appointments when conflicts arise.
    5. Maintained supervisor's calendar to keep management advised on meetings and appointments.
    6. Provided office services support for administrators by inputting data.
    7. Responisble for proofreading documents gathering information, preparing reports, maintaining files, ordering and maintaining supplies and equipment.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma

Division Secretary Resume

Summary : Over thirty six years of Government experience in the fields of administration, records management, and training. Skilled in all facets of Government support, including the Defense Travel System, Records, Civilian payroll, travel scheduling, monthly reports, correspondence, etc.

Skills : Customer Service, Typing, Housekeeping.

Description :

    1. Entrusted to support two Senior Executives, while also facilitating productive relationships with management, clients and .
    2. Experienced in managing broad scope of office operations, from coordinating agendas, booking travel arrangements .
    3. Consistently ensured delivery of quality customer service vital to mission success and office productivity.
    4. Developed and set up and maintain filing systems.
    5. Coordinated the flow of information both internally and externally for the division.
    6. Compiled statistical data, admissions, discharges & treatments given for 1800 patients weekly.
    7. Presented data collection software training to 112 managers, doctor and research analyst.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma