A Document Clerk works for a variety of industries and takes responsibility for creating, filling, and maintaining documents. While most of the job description revolves around scanning and photocopying documents, other core duties are listed on the Document Clerk Resume as – maintaining files and the filling systems; creating documents using word processing systems; assigning file name and numbers; typing new documents; maintaining digital and physical files; securing documents and files; checking documents for accuracy, and updating documents to reflect updated information.
These clerks manage a large volume of data and often switch between documents and tasks daily. Companies prefer to hire those possessing a high school diploma or GED along with these skills – strong attention to details; scanning and digitalization proficiency; time management skills; typing and word processing familiarity and comfortable using scanning software.
Objective : Dedicated document control professional with two years of experience in managing and organizing both physical and electronic documentation. Proven ability to streamline processes and enhance data accuracy, ensuring compliance with company standards. Eager to contribute strong organizational skills and attention to detail to support team objectives and improve operational efficiency.
Organized and maintained physical and electronic document filing systems.
Filed and stored completed documents using prescribed naming conventions and following company procedures for file management.
Coordinated communication between the Project Team and Operations to define and manage documentation requirements.
Implemented performance measurements to track document progress and reporting effectively.
Monitored the Project Team's review of document deliverables and facilitated turnover to operations, ensuring timely status updates.
Participated in weekly project management meetings to provide updates and assess document relevance.
Scanned and coded incoming materials for efficient retrieval, using numerical, alphabetical, or subject-based systems.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Document Control Clerk/Co-ordinator Resume
Objective : With five years of dedicated experience in document control, I excel in managing both electronic and physical documents to ensure compliance and accuracy. My expertise in streamlining processes and enhancing data management supports organizational efficiency and project success. I am committed to optimizing documentation workflows and contributing to team objectives.
Skills : Workflow Management, Research Skills, Data Verification, Filing Systems, Digital Filing
Description :
Prepare and process project documents including transmittals, submittals, and correspondence for accurate distribution.
Manage daily document control functions such as scanning, filing, and processing documents to maintain organized records.
Centralize project-related documents in both hard copy and electronic formats to enhance accessibility.
Conduct regular audits of documentation to ensure compliance with company standards and procedures.
Efficiently process expense reports and create meeting minutes for managerial review.
Assist customers with inquiries and manage order placements, ensuring timely delivery.
Utilize classification systems for efficient document filing and retrieval, enhancing overall organization.
Experience
2-5 Years
Level
Junior
Education
AAS
Document Control Clerk/Supervisor Resume
Headline : Bringing over seven years of expertise in document control, I specialize in overseeing both electronic and physical documentation systems. My focus on process optimization and compliance has consistently improved data accuracy and streamlined workflows. I aim to leverage my strong organizational skills to enhance operational efficiency and support team objectives.
Skills : Document Inspection, Client Relations, Information Retrieval, Record Auditing, Software Proficiency, Project Coordination
Description :
Verified and formatted technical documentation to meet client specifications and industry standards.
Compiled comprehensive reports, including Electrical and Hydrostatic documentation for Data books.
Collaborated with cross-functional teams to ensure document accuracy in alignment with blueprints and client expectations.
Organized and updated training certifications and quality control documents for the department.
Utilized software tools such as Excel, Word, and PowerPoint to create and manage Data books.
Conducted plant walkthroughs to gain insights into various processes and documentation needs.
Managed the Document Control department, ensuring accurate logging of all documents in the Access database.
Experience
5-7 Years
Level
Management
Education
AAS-BA
Document Control Clerk I Resume
Objective : Resourceful Document Control Clerk with two years of experience in managing both physical and electronic documentation. Skilled in optimizing processes and ensuring compliance with regulatory standards. Committed to enhancing data integrity and supporting team goals through effective organizational skills and meticulous attention to detail.
Skills : Digital Archiving, Basic Accounting, Office Equipment Use, Communication Skills, Data Analysis, Problem Solving
Description :
Ensured compliance with company policies and legal regulations.
Ensure timely logging, preparation, revision, and distribution of controlled documents.
Prepare documents for scanning and indexing into the electronic document control system.
Maintain comprehensive records, logs, and files for Document Control inventory.
Collaborated with team members to streamline document workflows.
Conducted regular audits of document storage for accuracy.
Oversee routing of documents for approval, ensuring compliance with standards.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Document Control Clerk Resume
Objective : Proficient Document Control Clerk with two years of experience in managing documentation workflows and ensuring compliance with industry standards. Adept at maintaining both physical and digital records while enhancing data accuracy and accessibility. Excited to leverage strong organizational skills and a detail-oriented approach to contribute to team success and improve operational processes.
Managed the receipt and distribution of client and project documents according to established protocols.
Validated incoming documents against transmittals to ensure accuracy and completeness.
Tracked document flow and maintained a comprehensive log to monitor project timelines.
Assisted in the upkeep of the Document Control database, ensuring data integrity.
Collaborated with the Document Control Supervisor on process improvements.
Utilized computer systems daily for processing print requests and managing electronic files.
Produced and maintained accurate records of all correspondence and documentation.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Document Management Clerk Resume
Headline : With seven years of extensive experience in document management, I excel in organizing and maintaining both electronic and physical records. My expertise in process optimization and compliance ensures data accuracy and enhances operational efficiency. I am dedicated to utilizing my strong attention to detail and organizational skills to support team objectives and drive successful project outcomes.
Evaluated and verified applications to assess borrowers' repayment capabilities, ensuring compliance with lending regulations.
Conducted thorough reviews of income and employment data, credit histories, and collateral valuations.
Ensured adherence to property specifications and loan terms in compliance with government regulations.
Managed the secure retrieval and scanning of sensitive files and confidential records.
Provided comprehensive office support, including processing mail and maintaining organized filing systems.
Coordinated document organization for litigation cases with the Internal Revenue Service and Tax Board.
Oversaw the management of extensive document collections used for trial preparation, ensuring accuracy and organization.
Experience
5-7 Years
Level
Senior
Education
AAS-BA
Document Clerk Resume
Objective : Skilled Document Clerk with over five years of experience in managing comprehensive documentation processes. Proficient in maintaining both physical and electronic records while ensuring adherence to compliance standards. I am dedicated to enhancing data integrity and optimizing workflows to support organizational objectives and improve efficiency.
Reviewed and ensured completeness of legal documents for compliance.
Conducted quality control audits of client databases to maintain data integrity.
Logged and tracked documents in the system for efficient retrieval.
Identified and rectified errors in documentation prior to entry.
Created and dispatched submittal packages to vendors and clients.
Processed incoming submissions, ensuring accurate documentation.
Performed various administrative tasks as assigned by management.
Experience
2-5 Years
Level
Junior
Education
AAS in BA
Mortgage Document Clerk Resume
Objective : Motivated professional with two years of experience in mortgage documentation management. Demonstrated expertise in processing and organizing loan documents while ensuring compliance with regulatory standards. I aim to leverage my strong attention to detail and organizational skills to enhance team productivity and streamline documentation workflows.
Skills : Document Organization, Accuracy In Documentation, Data Privacy Compliance, Collaborative Problem Solving, Interpersonal Skills, Training And Development
Description :
Processed and organized mortgage loan documents to ensure compliance with industry regulations.
Collaborated with loan officers to gather necessary documentation from clients.
Utilized document management systems for efficient tracking and retrieval.
Conducted quality checks on documentation for accuracy and completeness.
Coordinated with internal departments to resolve documentation discrepancies.
Prepared and dispatched mortgage documents to clients and stakeholders.
Processed and verified mortgage documents, ensuring 99% accuracy in compliance with regulatory standards.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Document Clerk Resume
Headline : Detail-oriented Document Clerk with over 3 years of experience in managing and organizing documents in fast-paced environments. Proficient in data entry, filing systems, and document retrieval. Strong communication skills and a commitment to maintaining confidentiality. Adept at using various software applications to streamline document processes and improve efficiency.
Skills : Document Management Software Proficient, Advanced Microsoft Word Skills, Scheduling, Technical Writing, Compliance Knowledge, Adaptability
Description :
Assisted in the digitization of paper documents for archiving.
Monitored inventory of office supplies related to document handling.
Scheduled and organized meetings related to document review.
Provided administrative support to management as needed.
Conducted audits on collateral files for discrepancies or missing documents, ensuring compliance.
Managed the storage and retrieval of various documents in the vault, optimizing accessibility.
Maintained and distributed interdepartmental lists to streamline communication.
Experience
5-7 Years
Level
Senior
Education
AAS
Junior Document Clerk Resume
Objective : Organized and detail-focused professional with five years of experience in document management, adept at maintaining both electronic and physical records. Expertise in enhancing data accuracy and compliance through effective document control processes. Eager to apply strong analytical skills and attention to detail to improve operational workflows and support team success.
Skills : Record Keeping, Data Accuracy And Compliance, Record Retrieval, Confidentiality
Description :
Generated daily reports to track document flow and compliance.
Executed documentation, filing, and transaction tasks efficiently.
Prepared, logged, and monitored transmittal documents and memos.
Reviewed and organized documents for court cases in product liability.
Indexed and filed pleadings while drafting correspondence for legal cases.
Processed confidential medical documents, ensuring strict adherence to privacy regulations.
Conducted regular audits to maintain document accuracy and compliance.
Experience
2-5 Years
Level
Junior
Education
AAS
Document Clerk Resume
Objective : Results-oriented Document Clerk with two years of experience in efficiently managing and organizing both digital and physical documents. Demonstrated expertise in enhancing data accuracy and ensuring compliance with regulatory standards. Passionate about utilizing strong organizational skills to support team goals and improve documentation processes.
Processed and distributed incoming and outgoing mail efficiently.
Maintained consistent communication with clients to gather required documentation.
Organized and managed electronic filing systems for easy retrieval.
Facilitated the production of legal discovery documents in accordance with deadlines.
Sorted and ordered medical records accurately for client needs.
Requested and obtained public records from relevant governmental entities.
Created comprehensive deposition and trial binders for legal proceedings.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Senior Document Clerk Resume
Headline : Accomplished document management professional with over seven years of experience in organizing and maintaining both electronic and physical records. Expertise in optimizing documentation processes, ensuring compliance, and enhancing data accuracy. Committed to leveraging strong organizational skills to drive operational efficiency and support team goals.
Skills : Document Data Management, Document Preparation Skills, Research And Information Retrieval, Document Organization And Classification, Document Packaging And Distribution, Quality Control
Description :
Examined, prepared, and processed a variety of complex legal documents, ensuring compliance with legal standards.
Reviewed incoming materials to determine the need for assembly and preparation of legal documents, collaborating with attorneys for accuracy.
Assisted in the development of document management policies.
Provided organizational support for trial teams, assisting in the presentation of evidence and documentation.
Coordinated travel arrangements for attorneys, ensuring all necessary documentation was completed and submitted post-trip.
Implemented efficient document management systems to enhance the retrieval and processing of legal documents.
Maintained confidentiality and security of sensitive documents, adhering to regulatory standards.
Experience
5-7 Years
Level
Senior
Education
B.S.B.A.
Document Clerk Resume
Objective : Enthusiastic Document Clerk with two years of experience in efficiently managing and organizing both electronic and physical records. Skilled in ensuring compliance, enhancing data accuracy, and streamlining documentation processes. Committed to leveraging strong attention to detail and organizational abilities to contribute effectively to team success and operational improvement.
Skills : Document Management Software Proficiency, Data Entry Accuracy, Meeting Minutes, Transcription, Archiving, Mail Handling
Description :
Coordinated preparation of project documentation, ensuring alignment with customer contract requirements.
Reviewed contracts to determine necessary documentation for each project phase, applying engineering knowledge.
Submitted project documentation for management approval and transmitted approved documents to clients.
Collaborated with engineers and managers to discuss project details and modify schedules as needed.
Maintained accurate records by tabulating and posting data in record books.
Scanned and prepared various documents, including receipts, invoices, and contracts.
Managed incoming and outgoing mail, ensuring effective communication within the organization.
Experience
0-2 Years
Level
Fresher
Education
A.A.S.
Lead Document Clerk Resume
Summary : With a decade of experience in document management, I adeptly oversee both electronic and physical records to enhance compliance and accuracy. My expertise in optimizing documentation processes significantly boosts operational efficiency. I am driven to leverage my strong organizational skills and attention to detail to ensure seamless workflows and contribute to team success.
Skills : Team Collaboration, Logistics Coordination, Data Management, Process Improvement, Document Formatting, Office Equipment Operation
Description :
Managed and organized electronic and physical documents to ensure compliance with organizational standards.
Streamlined document filing processes and maintained accurate batch logs for multiple projects.
Provided essential support to front desk operations, enhancing client interactions and service efficiency.
Tracked and managed client files for three partners, ensuring timely access and accuracy of records.
Indexed documents using advanced software across multiple screens for efficient retrieval.
Collaborated with team members to optimize workflows and improve document handling procedures.
Conducted regular audits of documentation to ensure integrity and compliance with industry standards.
Experience
7-10 Years
Level
Management
Education
B.S. in Bus. Admin.
Document Clerk Resume
Objective : Organized and efficient Document Clerk with a proven track record in document management and administrative support. Skilled in maintaining accurate records, processing paperwork, and ensuring compliance with company policies. Excellent attention to detail and ability to prioritize tasks effectively. Experienced in collaborating with teams to enhance workflow and productivity.
Skills : Ms Office Suite, Accurate Data Entry, Typing Speed Of 45 Wpm, Presentation Skills, Document Scanning
Description :
Facilitated the mailing of completed patent and trademark application documents to clients and internal teams.
Verified accuracy of patent and trademark Office Action documentation prior to dispatch.
Delivered time-sensitive correspondence to management and processed undelivered mail as directed.
Maintained monthly mail inventory utilizing Microsoft Excel for tracking purposes.
Scanned and archived completed work into the agency's database, ensuring easy access to documents.
Provided exceptional customer service by answering calls and assisting with legal document filing.
Independently retrieved requested files and prepared documents for scanning and archiving.
Experience
0-2 Years
Level
Entry Level
Education
AAS Office Admin
Documentation Clerk Resume
Objective : Dedicated Document Clerk with expertise in document control and office administration. Over 4 years of experience in managing electronic and physical files, ensuring accuracy and accessibility. Proficient in Microsoft Office Suite and document management systems. Strong analytical skills and a proactive approach to problem-solving, contributing to improved operational efficiency.
Skills : Microsoft Office, Customer Service, Training Support, Inventory Control, Legal Document Knowledge, Archiving Files
Description :
Participated in cross-functional teams to improve document processes.
Streamlined filing processes, improving document retrieval times and efficiency.
Coordinated with team members to maintain an effective document control system.
Conducted regular audits to ensure data integrity and compliance with company standards.
Provided exceptional customer service to internal and external stakeholders.
Assisted in the development of documentation policies and procedures.
Managed document filing system, improving retrieval time by 30% and enhancing overall office efficiency.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Documentation Clerk Resume
Objective : With five years of experience as a Documentation Clerk, I specialize in managing and organizing both electronic and physical records to ensure compliance and accuracy. My strong attention to detail and proactive approach have successfully optimized documentation processes, contributing to enhanced operational efficiency and team success.
Skills : Legal Compliance, Data Entry And Management, Fast And Accurate Typing, Meeting Deadlines, Analytical Skills, Information Management
Description :
Managed the organization and distribution of engineering documents to ensure timely access on the shop floor.
Ensured compliance with ISO 9002 standards for documentation accuracy.
Tracked and logged Corrective Action Reports to maintain quality control.
Reviewed and revised engineering change forms for accuracy and compliance.
Served as Quality Clerk for Returned Material Authorizations, ensuring proper documentation.
Trained new staff on documentation processes and compliance requirements.
Collaborated with engineering teams to streamline documentation workflows.
Experience
2-5 Years
Level
Junior
Education
A.A.S.
Documentation Clerk Resume
Headline : Bringing seven years of comprehensive experience in documentation management, I excel in organizing and maintaining both digital and physical records. My proficiency in process optimization and regulatory compliance has significantly enhanced data integrity and operational efficiency. I am eager to leverage my meticulous attention to detail and organizational skills to elevate team performance and support strategic objectives.
Skills : Data Entry, Technical Skills, Process Optimization, Pdf Management, Collaboration Skills, Transcription Skills
Description :
Supervised production schedules, ensuring timely delivery of documentation.
Created and maintained databases for improved inventory management and reporting accuracy.
Coordinated functions for a team of 30, enhancing overall efficiency.
Trained new employees on documentation processes and compliance standards.
Operated equipment for document processing and back-filling tasks.
Collaborated with quality control to manage documentation dispositions.
Oversaw preventative maintenance on production equipment to ensure operational readiness.
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