An Executive Coordinator is a gatekeeper for the upper management cadres. Working alongside senior-level managers, these coordinators undertake various administrative and support duties. The typical duties that are listed on the Executive Coordinator Resume are – collaborating with officers and organizing staff meetings, updating records, handling mail, making travel schedules and arrangements, gathering data for project management tasks, tracking project performance, and handling all sorts of work from computer troubleshooting to logistics.
An ideal candidate is the one who can demonstrate these skills – outstanding communication skills, confidentiality, computer and internet savvy; multitasking abilities, familiarity with the company’s operations and procedures, demonstrable poise, tact and diplomacy; and the ability to work in a high-energy and demanding atmosphere. Typical education requirements may vary depending on the size of the company, but most commonly employers want a bachelor’s degree with few years of experience for this job role.
Objective : Result-oriented professional capable of managing multiple projects. Highly organized, detail-oriented and proactive style. Continually demonstrate the ability to take initiative in developing projects, implementing efficient processes and establishing rapport through self-awareness and understanding personality/temperament types.
Skills : Excellent Interpersonal Skills, Type 50+ words per minute, Creative Thinking, Microsoft Word, Microsoft Excel, Microsoft Powerpoint.
Answered initial questions regarding the scope and business model.
Project coordinator for implementation of new organization structure to optimize service delivery.
Track and follow up on actions, create agendas.
Generated report for COO that utilized a SmartSheet to collect individual Director feedback on the new structure and aggregated responses in graphical form.
Process Improvement - Lean Six Sigma Green Belt Trainee Used Visio to create detailed process maps.
Created customer-facing high-level process maps.
Experience
2-5 Years
Level
Junior
Education
MA
Sr. Executive Coordinator Resume
Headline : Senior-level Executive Coordinator, Events and Meeting Director and Strategic Development Expert with 7+ years of experience in directing the development and implementation of operational event management. Proven ability to define program management strategy to align company functions with business goals. Functioning as an expert relating to the development and establishment of effective marketing plans, comprehensive publicity, event management, promotions, and sales for diverse organizations including non-profits.
Skills : Microsoft Office, Customer Service.
Description :
Responsible for a $2M travel and administrative budget for Executives, Directors, and Managers.
Championed key performance metrics in soundness and productivity.
Disseminated financial instruments to provide a cost analysis of trends in operational expenses for client management.
Implemented cost controls, reporting requirements and training to control escalating expense run and travel rates.
Ensured all reservations were in accordance with the Federal Travel Regulations (FTR) for airfare, lodging, and meals.
Oversaw the planning of national launch meetings targeting over 350 attendees, including logistical planning.
Generated cost analysis for quarterly reporting within the travel department's available funds.
Experience
5-7 Years
Level
Executive
Education
MBA
Executive Coordinator I Resume
Summary : Seeking to obtain a position that will enable utilizing strong organizational skills, educational background, and ability to work well with others.
Skills : Microsoft Office, Project Management, Client Coordination.
Description :
Coordinate, maintain and oversee all scheduling for the Director of the School of Media and Public Affairs.
Create and maintain both electronic and hard copy organized filing systems.
Provide administrative support to the Director and other departmental faculty and staff.
Coordinate meetings and events with interior and exterior stakeholders, members of Congress, and prominent journalists.
Serve as a liaison with other campus offices and constituencies.
Assist with planning, coordinating, and implementing all major departmental events and special events for the Planet Forward project.
Coordinate the documentation for course scheduling.
Conduct research as needed for all event panelists and participants.
Experience
7-10 Years
Level
Management
Education
BS
Executive Coordinator-Temp Resume
Headline : Highly organized and proactive professional offering 7 years of diverse coordinating experience. Punctual and diligent planner dedicated to developing and implementing programs to enhance people's lives. Provides high-level coordination while utilizing strong financial and organizational skills.
Skills : Microsoft Office Suite, Management, Administrative Skills.
Description :
Create and organize up to 100 member packets and necessary materials for roundtable conferences.
Travel (9) times a year to execute 3-4 day roundtable conferences.
Onsite venue assist meeting planner, running microphones, assisting AV, checking in members and making sure meeting rooms are set up with necessary items.
Set up meetings, conferences, teleconferences and webinars for Physicians and Vice Presidents who are members of the company.
Assist in editing and updating member documents and spreadsheets.
Enter member evaluations into database system for overall results.
Receive all incoming calls and visitors in a professionally manner.
Experience
5-7 Years
Level
Executive
Education
HS
Executive Coordinator-VP Resume
Summary : Seeking to obtain a position with a professional company that is goal-oriented and promotes a team environment. Also looking to utilize skills and experience with the opportunity to advance with added responsibility.
Skills : Community Outreach, Fundraising, Volunteer Management, Event Planning, Customer Service, Social Networking, Public Speaking, Team Building, Powerpoint, Word, Excel, Strategic Planning, Salesforce, Executive Support, Administrative Assistant.
Description :
Process tax returns, quarterly and annual payroll reports.
Transmit electronic tax returns, extensions and monitor e-file status on ProSystems.
Maintaining client database and track projects.
Working directly with Partners, Controller, and office staff.
Scanning client documents, assisting in special projects, managing multiple assignments while efficiently meeting assigned deadlines.
Responsible for all aspects of the executive office coordinator.
Scheduling, monthly reports, making sure all contracts and documents are executed and distributed by deadlines.
Researching the internet on various tasks that are assigned.
Experience
7-10 Years
Level
Management
Education
Bilingual
Executive Coordinator-GM Resume
Objective : Seasoned Executive Coordinator with 4 years of experience in a fast-paced non-profit education association. Excellent high-level administrative support and assistant skills. Handles tasks with accuracy and efficiency, and has excellent communication and time management skills.
Skills : Microsoft Office, Electronic Medical Records, Confidential, and Common Sense Office Management Skills, Meeting Planning, and Timely Efficient Minute Taking.
Description :
Directed all administrative and project support efforts.
Compiled results of detailed data extraction and statistical reports for review and action by the leadership team.
Created presentations, recorded and distributed meeting minutes accurately and timely.
Prepared provider schedules, bi-monthly payroll, expense and travel reports.
Liaison for provider and billing credentialing, and patient billing resolution.
Creator, Associate Editor, and Designer of electronic department newsletter.
Conducted Legal Research for Business Law.
Drafted Letters, Affidavits and Notices for Contracts with discrepancies.
Experience
2-5 Years
Level
Junior
Education
Diploma
Executive Coordinator II Resume
Objective : Seeking to acquire a position in a fast-paced, professional environment that will utilize and enhance skills as well aide in corporate and personal growth.
Skills : Graphic Design, Grant Writing, Website Design, Internet.
Description :
Communicate and handle electronic communications on behalf of the chapter executive.
Communicate with all levels of management and staff to identify, research, analyze and resolve complex issues.
Respond to complex inquiries concerning organization policies and procedures.
Prepare complex correspondence, reports, studies, forms and documents for an executive.
Provide support for various projects initiated by chapter executive, occasionally monitoring progress.
Research, compile and prepare data for executive studies, reports, and recommendations.
Manage frequently changing calendars, schedules and coordinates meetings.
Experience
0-2 Years
Level
Entry Level
Education
HS
Executive Coordinator-Manager Resume
Objective : A creative communications professional who successfully founded and operated a growing concierge business. Areas of expertise include executive communication, employee engagement, and special event planning with a remarkable ability to work seamlessly across all levels of an organization.
Skills : Project Management, Print And Electronic Media, MS Office, SharePoint, Mail Chimp, Wordpress.
Description :
Directly supported the Publisher and President in managing the workflow of Publisher's Office.
Wrote and edited communications on behalf of the publisher.
Improved communication efficiency as primary liaison between departments, clients and vendors.
Planned and publicized events, including negotiating vendor contracts and designing promotional materials.
Prepared briefings for sales team meetings.
Established effective working relationships with authors, literary agents, and media representatives.
Planned and organized corporate media and other special events.
Experience
2-5 Years
Level
Junior
Education
Certification
Executive Coordinator-Project Manager Resume
Objective : Sales and marketing professional who holds a Masters in Arts Management and Business Administration. A highly adaptable, creative and versatile skill set that has moved easily among corporate, non-profit and retail posts. Management experience leading cultural, community, Board and retail teams. Expertise in public relations, special events, fundraising, budget management, merchandising and customer service.
Skills : Microsoft Office, Google Docs, Microsoft Outlook, Powerpoint, Word, Excel, Organizational Skills, Calendaring, Lead Generation, Process Improvement, Project Coordination, Presentation Skills, Spreadsheets, Scheduling.
Description :
Responsible for providing support to the President of the company; serving as the primary point of contact and liaison to the senior management team.
Coordinate and schedule meetings and appointments.
Communicate directly and on behalf of the President with members of the staff.
Prepare presentation materials, communications and reports.
Manage all incoming correspondence and communications including preparing responses.
Answer incoming calls and direct them to the appropriate parties.
Maintain confidential and non-routine information.
Experience
2-5 Years
Level
Junior
Education
Diploma
Executive Coordinator-President Resume
Summary : As an Executive Coordinator and Commercial Administrative Manager worked alongside a diverse workforce in 'start-up' private equity and privately held environments. Added value while gaining independent knowledge, with increasing responsibilities.
Skills : Microsoft Office, Project Management, Customer Service.
Description :
Implemented cost savings and efficiencies in the lodging budget by negotiating local and multi-state rates.
Introduced implementation of a singular data management program including employee data files.
Initiated cost savings program generating savings of 27% through onsite food & beverage vendor.
Handled all hotel, flight arrangements, and board member reimbursements.
Identified locations and negotiate contracts for meeting spaces.
Initiated verbal and written communications in relation to hotel rooms, food, beverage and room specifications with the hotel.
Worked with the on-line registration company for the appropriate form and function of registration website (CVENT) and (SignUp4) Custom.
Designed and managed the online registration website.
Experience
10+ Years
Level
Senior
Education
AA
Executive Coordinator-Admin Resume
Objective : Executive Coordinator with 5 years of experience in the Management & Administration field experienced working in fast-paced environments demanding strong organizational, technical, and interpersonal skills. Confident and poised in interactions with individuals at all levels. Detail-oriented and resourceful in completing projects; able to multi-task effectively.
Skills : MS Office, Project Management, Team player, Leadership, Excellent Communication & Interpersonal Skills.
Description :
Provide all administrative and secretarial support to the chief of the party.
Serve as an Administrative team leader to assure strong internal communications.
Acquire complete knowledge about all the changes taken places to update the staff members.
Coordinate all function areas to enable efficient implementation and management of strategic initiatives.
Develop and implement processes and procedures that will equip staff members with tools that enable them to provide effective and efficient service.
Prepared pitch books to clients for presentations.
Prepared and disseminated agendas, minutes, notarized documents, and other materials in preparation for Board, Executive Management, and staff meetings.
Maintained daily calendar for the CEO, schedule meetings and coordination of external events with CEO, ensuring all obligations are met in a timely manner.
Experience
0-2 Years
Level
Junior
Education
GED
Executive Coordinator III Resume
Headline : An Executive Coordinator position requires special projects, program management, leadership, responsibility, and interpersonal skills.
Skills : Microsoft Office, Speak 3 Languages, BA.
Description :
Complete responsibility for maintaining sponsor relationships, including closing sponsorship deals, ensuring activations and other requirements.
Manages to book rehearsals/photo-shoots/event spaces/travel arrangements/staff including hiring instructors and temp staff for any given event.
Travels with contestants and title holder(s) to represent pageants and ensure event promotion and requisite logistics.
Manages and coordinates casting operations.
Coordination of internal/external meetings and seminars, also coordination of travel arrangements.
Preparation and processing of check requests and preparation of philanthropic advertisements special projects as assigned.
Prepared and disseminated agendas, minutes, notarized documents, and other materials in preparation for Board, Executive Management, and staff meetings.
Experience
5-7 Years
Level
Executive
Education
BA
Executive Coordinator Resume
Summary : An organized and effective multi-tasker with excellent coordination skills and keen attention to detail. An effective communicator, who is always focused, polished, professional, courteous and supportive. A respected team player is known for dependability and commitment to achieve expected positive results. Is pursuing a part-time position with flexible hours supporting strategic to day-to-day administrative activities.
Skills : Meeting Planning, Travel Calendaring, Event Coordination, Organized, Team Promoter, Big Picture Thinker, and Actionable.
Description :
Provided executive-level administrative support to the COO of a leading provider of solutions and services for paper-based and digital messaging.
Managed all administrative tasks including scheduling meetings, calendaring, screen calls, conference calls, and arranging domestic.
Assisted COO with key operational reporting to include employee compensation and count analysis.
Proficiently handled incoming communications and respond to internal requests for information on a timely basis.
Managed strategic customer and supplier calls and manages internal activity to provide the necessary actions.
Management to handle company and personal confidential information.
Management during organizational restructures and departmental consolidations.
Directly supervised all executive and work-study staff, health advocates, volunteers, and practicums.
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