Fiscal Support Specialist Resume Samples

Description :

1. Performed data entry of Accounts Payables, Accounts Receivables & Invoices in AASIS on a daily basis.
2. Received payments, verified for accuracy, posts money and receipts, and processes funds following policies and procedures; deposits into appropriate accounts.
3. Maintained manual and computerized files, also reviews files for accuracy and corrects information as needed.
4. Communicated with vendors and other customers to provide information regarding the status of accounts, invoices, statements, payments and other related transactions.
5. Filed processed documents alphabetically within designed timeframes.
6. Reviewed & submited payment for monthly bills; such as Building Rent, Visa(Travel Card & Purchasing Card), Verizon, Wright Express, AT&T, Copier Rentals & Usage, FedEx & UPS, Department of Information Systems & other invoices as needed.
7. Processed Travel Request for Chief Fiscal Officer & Agency Director approval.

Experience

10+ Years

Level

Senior

Education

High School Diploma

Description :

1. Assisted in the implementation process for the agency's conversion to QuickBooks, a new financial system.
2. Ensured availability of funds with the accountant before issuing checks or withdrawing cash.
3. Verified accuracy of every expense before recording in QuickBooks.
4. Responsible for keeping track of all federal/state grant contracts for the agency.
5. Monitored grant revenues and expenditures, etc.
6. Ensured the accuracy of reported information and the availability of funds while complying with agency policies and procedures.
7. Handled Accounts Payable/Receivable and expense control procedures including bank and account reconciliation, cash receipts, disbursements, finance charges, billings, invoicing, purchase order/inventory verification, and preparation of daily bank deposits.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Included, but were not limited to: Work under direction of Fiscal Support Specialist and is responsible for cashier operations.
2. Supervised a medium staff of cashiers by interviewing, making hiring recommendations, training, and making work assignments.
3. Reconciled cash balancing problems, replenish cash supply as needed.
4. Balanced cash boxes for previous days transactions.
5. Compiled daily reports detailing transactions, balance transaction report received from Cash Management to internal records, verify receipts from secondary receipting stations.
6. Maintained subsidiary ledgers for delinquent student and employee accounts, recommend holds of student accounts, maintain student fee payment records, flag student accounts for returned checks and maintain files for proper audit trails.
7. Notified University of Arkansas employees and students of payroll, financial aid, and scholarship checks not received.

Experience

2-5 Years

Level

Executive

Education

BS

Description :

1. Analyzed each Race to the Top grant budget in order to prepare monthly invoicing for reimbursement of expenses by Puget Sound Educational Services District (pass-through organization for Department of Education).
2. Ran monthly financial reports and reconciled with Excel spreadsheets in order to detect errors and make adjustments on each fund.
3. Prepared journal entries for expense transfers and budget revisions.
4. Ensured that appropriate documentation was maintained on all grant expenditures and projected future expenditures based on both hard copy documentation and verbal/written instructions from grant managers.
5. Monitored grant spending for program compliance and served as a district resource for Race to the Top grant managers and their assistants on grant requirements, allowable expenditures, and accounting processes.
6. Completed special projects using Excel given by the Director of Fiscal Services.
7. Created Excel spreadsheets for each project within the Race to the Top grant award.

Experience

2-5 Years

Level

Executive

Education

MS

Description :

1. Trained and prepared clients for the implementation of the Microsoft Nav software application.
2. Developed customized reference guides and training materials to empower each client in maintaining their database during implementation and go-live evolutions.
3. Provided on and off-site (via Bomgar) training to prepare our clients to optimize their utilization of the Microsoft Nav.
4. Provided Helpdesk support to resolve client issues in a timely and professional manner.
5. Conducted customized on-site training for our clients in preparation for the change from a cash-based accounting system to an accrual-based accounting system.
6. Personally created customized reports for our clients to allow them to meet the State of Ohio's special reporting requirements.
7. Reconciled HACC Foundation bank statements to the general ledger for accuracy of cashier deposits, wire, and ACH transfers.

Experience

5-7 Years

Level

Executive

Education

MS

Description :

1. Prepared, balanced, and deposited monies received for APERS on a daily basis.
2. Posted daily activities to Cash Management report and preparing final month ending report.
3. Prepared daily Cash Management spreadsheet for reconciliation.
4. Prepared journal vouchers and history adjustments.
5. Reviewed MARSS journal voucher (audit log) with daily Dynamics download, identifying errors, correcting errors during the daily audit process.
6. Processed and set up subsidiary accounts for partial purchases of service through the MARSS system.
7. Picked up mail from the post office and reports from DIS each morning.

Experience

2-5 Years

Level

Executive

Education

MS

Description :

1. Supervised the cashier's office.
2. Prepared daily cash summary sheet.
3. Balanced and prepare deposit bags for the bank.
4. Balanced and checked cashiers for accuracy and assist with resolving balancing issues.
5. Received and processed credit card chargebacks and deposit corrections for multiple departments on campus.
6. Assisted students with questions about their accounts in person and over the phone.
7. Ran GL's efficiently at the end of each business day.

Experience

2-5 Years

Level

Junior

Education

Bachelor Of Science In Business

Description :

1. Answered employer inquires on the phone, and process lien to courts, calls for collection in Technical & Wage Unit.
2. Adjusted UI accounts in Employers Account Unit to make them balance, research social security numbers, open/close accounts, and change address, process field reports in Contribution.
3. Processed refund request for employers.
4. Assisted cashier during the rush to open and process mail and key reports.
5. Assisted cashier with obtaining delinquent reports and missing social security numbers.
6. Used university accounting system to correct errors via journal entry.
7. Used ISIS to process faculty/staff payroll deductions.

Experience

2-5 Years

Level

Junior

Education

GED

Description :

1. Received, reviewed, and audited documents to ensure completion; verified codes, calculations, authorizations, and additional required information.
2. Performed data entry, including invoices and payments, to internal automated tracking and reporting system.
3. Received invoices, verify for accuracy, and initiate payment; deposits incoming funds into appropriate accounts.
4. Maintained manual and computerized files.
5. Prepared forms, correspondence, reports, and other documents utilizing appropriate software.
6. Communicated with vendors and other clients to provide information regarding the status of accounts or other related transactions.
7. Drafted financial reports at the request of the office staff.

Experience

7-10 Years

Level

Management

Education

B.A. In Psychology

Description :

1. Processed purchase orders accurately.
2. Calculated mileage, meals, travel vouchers, and lodging.
3. Paid invoices utilizing AASIS for employees.
4. Established reports for cost accounting on a daily basis.
5. Assisted with other accountants who initiated and revised reports.
6. Researched and maintained prices with vendors.
7. Facilitated all incoming forms, and documents.

Experience

2-5 Years

Level

Junior

Education

MS