PMO Administrator Resume Samples

A Project Management Officer or PMO Administrator supports the efficient functioning of the PMO by assisting in project coordination, documentation, and administrative tasks. Typical day-to-day duties are seen on the PMO Administrator Resume as – maintaining project management tools, tracking project progress, ensuring the project documentation is accurate and up-to-date; playing a key role in facilitating communication, organizing meetings, and preparing reports, and contributing to the overall effectiveness of the PMO by enforcing project management methodologies.

The most sought-after skills include – strong organizational skills, attention to detail, the ability to maintain accurate project records and facilitate smooth project workflows; proficiency in project management tools, the ability to collaborate with diverse teams, and excellent communication skills. Apart from possessing a bachelor’s degree in Business or Project Management, eligible candidates are expected to have a relevant certification such as PMP or PRINCE 2 to enhance their qualifications.

PMO Administrator Resume example

PMO Administrator Resume

Objective : As a PMO Administrator, responsible for assisting multiple project or program managers in their communication, planning and follow-up, ensuring that project management standards and procedures are adhered to.

Skills : Organizational, Communication.

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Description :

  1. Coordinated projects, spares, repair, and overhaul customer requirements including quotations.
  2. Coordinated work orders, procurement, inspection, and testing activities with other departments.
  3. Coordinated shipments in collaboration with the traffic/shipping team.
  4. Accurately kept records for all customer correspondence, orders, and quotations in SharePoint.
  5. Prepared monthly PMO reports, customer invoices, and contract approval forms.
  6. Complied with Project Management departments’ metrics and objectives.
  7. Assisted with coordinating site visits and external meetings.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Bachelor's degree in Business Administration


PMO Administrator Resume

Summary : As a PMO Administrator, collaborates with managers on creation and update of budgets and forecasting of financials and resources and provides director support by preparing reports for various management meetings.

Skills : Analytical, Problem-Solving.

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Description :

  1. Created and updated workflows.
  2. Assisted with understanding and communicating risk analyses.
  3. Prepared and provided documentation to internal teams and key stakeholders.
  4. Coordinated with vendor management team.
  5. Retrieved necessary information and ensured that it was organized and stored in a method compliant with WSI requirements and consistent across all projects.
  6. Coordinated with the operations team on resource and cost controls.
  7. Assisted the Customer Fulfillment team with updating and maintaining resource-related documents (training requirements, job descriptions).
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Bachelor's degree in Business Administration


PMO Administrator Resume

Summary : As a PMO Administrator, guides centralized and decentralized project management employees to ensure the efficient execution of projects with complex resourcing on schedule, within scope, and on budget.

Skills : Technical Proficiency, Team Collaboration.

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Description :

  1. Worked with the Customer Fulfillment group to reduce redundancies.
  2. Created documentation related to standards and best practices, in coordination with management.
  3. Followed and improved document control procedures.
  4. Ensured all documentation met formal requirements and required standards.
  5. Sorted, stored, and transmitted electronic documents.
  6. Produced document progress reports.
  7. Conducted regular reviews and document audits.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor's Degree in Business

PMO Administrator Resume

Objective : As a PMO Administrator, develops performance measurement indicators and reporting processes that assist leaders in making timely decisions by understanding overall project performance and organizational capacity.

Skills : Adaptability, Project Management Knowledge.

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Description :

  1. Ensured documents were shared at key times to facilitate timely project completion.
  2. Measured and reported on project performance.
  3. Collaborated with Software Development Managers, Directors, and Project Managers on resource capacity planning and reported issues and trends.
  4. Coordinated activities related to the implementation and control of projects (project status, timesheets, plans follow-up).
  5. Assisted project and program managers with financial analysis and forecasts.
  6. Built solutions to drive forward change to improve reporting efficiency through simplification and automation of both processes and toolset.
  7. Produced integrated plans at program level from Team Lead/Project Manager input.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor's degree in Business Administration

PMO Administrator Resume

Objective : As a PMO Administrator, develops and refines an approach to proactively manage and systematically report risk, including early identification, monitoring, escalation, and supporting the development of mitigation plans to support project owners.

Skills : Customer Service Orientation,

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Description :

  1. Supported the project or program manager to determine and build an effective project organization structure.
  2. Managed all project invoicing (inputting of vouchers into Clarity for vendor billing by following the standard process for voucher submission).
  3. Assisted in the development and maintenance of project management documentation, including project plans, status reports, and risk registers.
  4. Prepared presentation materials for key project meetings (directorate, steering committee).
  5. Completed project initiation and closure activities including baselining, cost-benefit analysis, and DPL alignment.
  6. Designed and implemented revised governance rules and framework for project management practices.
  7. Reviewed, adapted, and deployed the right set of tools to monitor the progress/finance/risks tracking for every project.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Junior
Education
Education
Bachelor's Degree in Business

PMO Administrator Resume

Summary : As a PMO Administrator, collaborates with the contracts team to understand the use of external resources in projects and develop recommendations around assessing resource performance, broadening the contracting pool and promoting diversity, equity, inclusion and accessibility.

Skills : Integrating projects, Leadership.

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Description :

  1. Defined budget monitoring indicators, carried out controls, analyzed variances, and proposed measures for adjusting or optimizing expenses.
  2. Proposed a transition plan and led the change management initiatives.
  3. Prepared and submitted reports to the promoter and Steering Committee(s), and provided information to the project office.
  4. Presented the project to various committees.
  5. Prepared and presented to various gating bodies for phase transitions.
  6. Responded promptly to project team inquiries, fostering effective communication.
  7. Coordinated with team members to gather and document project updates.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Consultant
Education
Education
Bachelor's Degree in Business Administration

PMO Administrator Resume

Summary : As a PMO Administrator, provides high level administrative support to members of the Project Management Office Team. Assists in supporting projects and following up with team members where required. Contributes to effective information management within the team.

Skills : Project methodologies, Change management.

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Description :

  1. Identified opportunities for process improvement within the PMO.
  2. Collaborated with the team to implement improvement initiatives.
  3. Was responsible for recruitment, supervision, management, and retention of Project Managers and Project Administrators.
  4. Assigned Project Managers and Project Administrators to projects and proposals.
  5. Was responsible for all hiring, promotions, terminations, compensation changes, approval of leave requests, and timesheets for direct reports.
  6. Was responsible for coaching, training, development, and performance management of direct reports.
  7. Coordinated technical training and development, including mentoring and technical support.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor's degree in Project Management

PMO Administrator Resume

Summary : As a PMO Administrator, maintains data collection systems for its effective use by the team and others where appropriate. Delivers work as tasked by the PMO team and project leads, transparently, to agreed deadlines and to high quality.

Skills : Facilitate project planning, Risk management.

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Description :

  1. Responsible for controlling the department budget and providing input on annual budget development.
  2. Planned, developed, and approved operational policies, programs, procedures, and processes.
  3. Ensured company policies and procedures were understood and implemented by project staff.
  4. Conducted regular Project Management department meetings.
  5. Ensured all projects were conducted in compliance with PMO standards and procedures.
  6. Supported the development of and provided review for proposals as required.
  7. Participated in monthly management review of selected projects.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Consultant
Education
Education
Bachelor's Degree in Business

PMO Administrator Resume

Objective : As a PMO Administrator, responsible for working with PMO and project leads (gathering information) to enable providing a regular one-page newsletter to keep stakeholders informed of the progress of the projects within PMO.

Skills : Controlling PMO, Analytical skills.

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Description :

  1. Established reporting metrics and requirements for projects.
  2. Was responsible for regular reporting of project status to senior management.
  3. Interacted with clients on projects in execution and supported business development activities.
  4. Ensured all information and documentation was processed, maintained, monitored, and filed.
  5. Maintained systems for recording costs, timesheets, purchases, and expenses.
  6. Coordinated the collation of reports and produced summary reports and packs.
  7. Maintained risks, actions, issues, change, and dependency registers.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor's Degree in Business

PMO Administrator Resume

Objective : As a PMO Administrator, responsible for ensuring a high-quality service is provided to customers, project managers and technical leads, demonstrating best practice throughout.

Skills : Planning and organization, People management.

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Description :

  1. Scheduled meetings within the PMO and for projects and project managers, and took minutes during meetings.
  2. Organized the timing and resources for training for project teams once signed off by the PMO leader.
  3. Maintained the task and issue logs for the projects they administered.
  4. Completed cost sheets and timesheets for projects and recorded project purchases.
  5. Updated project schedules and plans when changes got signed off by managers and leaders.
  6. Kept records and handled the documentation that projects produced, and entered the data needed to generate PMO reports.
  7. Ensured that projects had administrative resources such as the right process maps and documents to complete for each project stage.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Junior
Education
Education
Bachelor's Degree in Business