Professional Assistant Resume Samples

A Professional Assistant renders general support to the organization by undertaking various secretarial tasks. On a day-to-day basis, the following duties listed on the Professional Assistant Resume are carried out by these assistants – filling and record-keeping tasks; scheduling appointments, taking responsibility for maintaining order in the company, organizing files, making phone calls, providing support to staff members as needed; and carrying out all functions from producing to maintaining documents and electronic records.

The most sought-after skills for the post include the following – strong interpersonal skills, excellent communication skills, knowledge of using all types of electronic equipment, telephone etiquette, multitasking abilities, and MS Office proficiency. Fast and accurate typing skills are a must. Hiring employers typically prefer applicants with some kind of post-secondary education. However, a college degree is not considered mandatory to enter this occupation.

 

Professional Assistant Resume example

Professional Assistant Resume

Summary : Highly qualified Professional Assistant with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on which company prides itself.

Skills : Microsoft Office Suite, Warehouse, SALES, Written Communication, Customer Service, Phone, Retail Sales, Stocking, Consultative Selling, Data Entry, Cleaning.

Description :

    1. Expanded available resources and reduced overtime for high volume, last minute or short turnaround requests by consolidating multiple tax-processing forms and streamlining systems.
    2. Reduced the quantity of unidentified mail, inefficiencies associated with billable work and response time for Federal and state compliance notices with the creation of a 'Best Practice' system for Certified Mail Receipts.
    3. Enhanced firm reputation with valued client by identifying and proactively engaging support for a solution that allowed a deadline compliance product to be filed with uncompromised quality.
    4. Discovered and assisted with the recovery of fee losses associated with inaccurate and incomplete parking reimbursement records through a proactive approach of internal contacts with 'back burner' projects.
    5. Increased mailroom/reprographics productivity by implementing a firm redesign of mail distribution after proactively identifying inefficiencies, waste and risk associated with staff name changes, relocations, and an incomplete communication protocols that increased mailroom/reprographics productivity.
    6. Increased firm efficiency and reduced the spend to support printer/photocopier resources by analyzing firm's paper/toner purchases and restocking protocols to improve resource and supply planning.
    7. Researched client & engagement acceptance in compliance with quality and risk management protocols to create billing codes.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Economics


Sr. Professional Assistant Resume

Summary : Over a decade of performing administrative duties in diverse industries e.g. real estate, retail, banking. Experience includes a wide range of office functions. Versed in the office of the 21st Century. Dedicated and focused who excels at prioritizing, completing multiple tasks, and following through to achieve project goals. Answers a high volume of incoming calls while handling in-person inquiries from clients and colleagues. Flexible and hardworking with strong drive to succeed.

Skills : Microsoft Office, Customer Service, Child Care.

Description :

    1. Handled administrative tasks to support a group of attorneys within the practice group.
    2. Opened and closed files.
    3. Opened, sorted and distributed mail and take appropriate action.
    4. Fully maintained client files in both paper and electronic format.
    5. Drafted, edited and formated documents.
    6. Documented preparation, including correspondence and legal documents.
    7. Assisted with tasks associated with time entry, billing and collections.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Certificate


Jr. Professional Assistant Resume

Objective : To continue career by utilizing education with work experience in an industry that can provide me growth.

Skills : Certified in WORD Office Suite, including Publisher, Excel and PowerPoint; WordPerfect.

Description :

    1. Supported two attorneys and assisted a healthcare team of attorneys and staff in an extremely intense medical malpractice defense litigation practice.
    2. Drafted, proofread and corrected correspondence and legal documents, including notices and subpoenas, which then disseminated and/or had served and monitored them to ensure service was perfected.
    3. Gathered documentation and exhibits for meetings, court hearings, depositions and trials, and coordinated with court reporters for coverage and subsequently the delivery of transcripts via E-trans or hard copy.
    4. Drafted and updated reports.
    5. Competently resolved issues with tact and professionalism.
    6. Performed research, collected and collated information.
    7. Monitored calendars to ensure that preparations were made for each day's work, and followed up and followed through on assigned tasks.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Associate's

Professional Assistant III Resume

Objective : Associate Degree in Paralegal Studies from Reynolds Community College. Associate Degree in Executive Secretarial Administration. Completed classes in Accounting and Medical Terminology, and set to take the Real Estate Practicum Fall. Seeking an opportunity to fully utilize extensive skills and experience.

Skills : Receptionist, Microsoft Office, Phones, Customer Service.

Description :

    1. Monitored and disseminated incoming telephone calls and mail, updating cases and anticipating next steps Took the initiative to ensure that any anticipated issues were prudently handled before escalating into problems, and kept the other team members in the loop on each case.
    2. Reported engagement wins to assist market revenue projections, chronicled ongoing client interactions, subscribed Clients to distributions of thought leadership and assisted with the maintenance of client invitation lists for market conferences & seminars.
    3. Compiled and distributed financial reports (engagement management, client analysis) to track engagement profitability and to assist the generation of invoices for meeting aggressive monthly billing targets.
    4. Learned to handle many things at once, for example, taking notes, making calls, arranging meetings, and attending meetings.
    5. Managed client financial information and databases Created marketing packages for investment opportunity Direct contact with clients.
    6. Handled personal finances and organized office documents.
    7. Learned to have good communication skills with co-workers, in which it made the workflow much more simpler.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Paralegal Studies

Professional Assistant II Resume

Headline : Strong training, facilitating, and public speaking skills for audiences of students, colleagues, and parents. Proven ability to successfully collaborate, as both a leader and team member, with diverse groups. Innovative approach to problem solving, by combining ability to identify problems, analysis of relevant data, and implementing solutions beneficial to all stakeholders.

Skills : Microsoft Office, Windows, Outlook, Apple Mac.

Description :

    1. Provided secretarial support for two partners and two associates.
    2. Created and edited files using Microsoft Office.
    3. Covered telephones for 12 attorneys.
    4. Performed general administrative duties, such as travel planning, reimbursement for travel expenses, scanning, filing, typing, and faxing.
    5. Created and maintained Access database of over 200 corporate and securities law articles.
    6. Created Access database of the firm's 200+ pieces of artwork.
    7. Assisted in planning Summer Clerk event for over 40 people.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Music

Professional Assistant I Resume

Summary : Energetic, accomplished professional with more than 10 years of office experience. Reputation for effective team management, quality office administration and strong organizational techniques. Detail- oriented with excellent written/oral communication skills to establish strong relationships and succeed with fast paced environments. Possess outstanding analytical capabilities and demonstrated talent to provide comprehensive support. Solid multi-tasking and time management skills.

Skills : Microsoft Office Suite, ImageNow, Sunport, Salesforce.

Description :

    1. Provided excellent customer service to over 75 different customers for retail facilities.
    2. Answered phones and receive service calls.
    3. Scheduled approximately 100-125 jobs per week, managed 20-25 technicians all over California.
    4. Dispatched all emergency calls and daily schedules to technicians.
    5. Dealted with sub-contractors and located new sub-contractors.
    6. Received technician's paperwork, organized paperwork in job folders, coded job receipts.
    7. Created customer invoices for jobs completed.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
High School Diploma

Associate/Professional Assistant Resume

Summary : Over 25+ years experience. A general scope includes assisting personnel and employees with Human Resources, Shipping and Receiving, Program Control, Contract Administration Support, Facilities Support and ensuring compliance with contract and OSHA requirements.

Skills : Microsoft Office, Excel, Powerpoint, Project Management.

Description :

    1. Managed the Senior Vice President, Managers and Directors complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
    2. Managed external contacts for the Senior Vice President, Managers and Directors and kept track of periodic communication needed for priority contacts.
    3. Managed external contacts for the Senior Vice President, Managers and Directors and kept track of periodic communication needed for priority contacts.
    4. Created expense reports, budgets and filing systems.
    5. Conducted research to prepare, gather and proof briefing materials, agendas for executive-level meetings.
    6. Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
    7. Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Associate Of Science

Professional Assistant/Consultant Resume

Objective : To achieve a successful and long-lasting career in the transportation and service industry by making a contribution to the production and facilitation of goods and services to clients and businesses that help make day to day business faster, more efficient and consistent in all aspects.

Skills : Safety, Administrative, Automotive.

Description :

    1. Served as departmental contact for all safety related curriculums and training needs.
    2. Coordinated, scheduled, and implemented departmental calendars for individuals, trainings, and meetings.
    3. Synchronized and scheduled all safety training for companywide On-Boarding program (new hires).
    4. Supported and participated in special events.
    5. Sustained direct vendor and contractor relations.
    6. Managed all site employees' safety training records.
    7. Maintained and documented OSHA required Medical Clearance Program for all employees in New Jersey.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Masters In Statistics

Professional Assistant/Specialist Resume

Objective : Diverse working background but each job has challenged taught new skills. Also, each position depended on ability to stay focused and detail-oriented while working on various tasks simultaneously. a proven track record of being a hard worker whom employers can count on to do the job efficiently with little to no supervision. work well both alone and as a team member, and looking for the opportunity to prove.

Skills : Business Correspondence, Medical Terminology, Cataloging, Microsoft Office, Typing Speed 75+ WPM, Data Entry 6500+ KPH.

Description :

    1. Registered and checked out patients and put together new patient charts while collecting co-payments and handling deposits.
    2. Posted charges for each patient visit while dealing with a moderate to high volume of calls.
    3. Managed a multitude of referrals to various specialists as well as scheduling outpatient procedures, which often involved coordinating with insurance companies for authorization.
    4. Provided customer service in the most efficient manner possible both in office and over the phone while adhering to HIPAA policies.
    5. Took on more responsibility when necessary, such as when we were overwhelmed with medical records requests.
    6. Responsible for teaching all subjects -Taught grades Pre K through 12 - Assist Lead Teachers with students -Assist Lead Teacher with curriculum.
    7. Actively participated on a company-wide task force, implementing a successful web- based, multi-tier ergonomic training program.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Arts

Professional Assistant Resume

Objective : A proficient administrative professional with corporate experience. Strong track record of developing strategies for accomplishing tasks in an efficient and timely manner. Takes initiative and strives to anticipate the needs of the company as well as the customer. Driven self-starter with a focus on delivering quality and value.

Skills : C, MATLAB, SAS, R, SQL, Python, PERL, Microsoft Visual Basic For Application, Verilog, LaTeX, Microsoft Access, Microsoft Excel, Informatica.

Description :

    1. Provided administrative support to the Marine Safety and Standards Department, specifically the Director.
    2. Managed monthly expenses for departmental colleagues.
    3. Planed monthly Safety Councils with company department heads and Senior Leadership (CEO, CFO, VP, etc.) to discuss fleet operations.
    4. Coordinated and executed week-long conferences for senior officers for a fleet of 56 ships.
    5. Included travel and hotel arrangements, networking events, and arranging for subject-matter experts to speak to the attendees.
    6. Composed, edited, and published weekly newsletter distributed to colleagues ashore (250+) and afloat (1000+).
    7. Assisted in the maintenance of online systems, such as: Safety Reporting System, Continual Improvement System, Global Ship Management System, and Automated Voyage Risk Assessments (AVRA).
    8. Helped maintain, updated, and implemented Business Continuity Plan.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Arts