A Purchase Order Clerk supports business and purchasing department activities and assists in ordering supplies and raw materials. The job description and duties are listed on the Purchase Order Clerk Resume as – providing administrative support and maintaining inventory and purchase records, participating in vendor relationship management, identifying cost-saving opportunities; preparing and completing purchase orders for supplies, materials, and raw goods, scheduling incoming and outgoing shipments, coordinating vendor activities and gathering pricing data, maintaining purchase records, and managing inventories.
Most Purchase Order Clerks have at least a high school diploma and the following skills – clerical skills, good mathematical skills, relationship management skills, client service skills, strong communication skills, and multitasking abilities. Companies tend to hire those with some clerical or administrative support experience.
Headline : To obtain a Purchase Order Clerk position that will enable me to use my organizational skills, educational background and my experiences to be a part of the success in an environment of growth and excellence.
Skills : Microsoft Office, SAP, AS400, Nestivo
Description :
Examined documents, materials, or products and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications.
Reviewed documents, such as production schedules, work orders, or staffing tables, to determine personnel or materials requirements or material priorities.
Confered with department supervisors or other personnel to assess progress and discuss needed changes.
Revised production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, or engineering.
Confered with establishment personnel, vendors, or customers to coordinate production or shipping activities and to resolve complaints or eliminate delays.
Recorded production data, including volume produced, consumption of raw materials, or quality control measures.
Requisitioned and maintained inventories of materials or supplies necessary to meet production demands.
Experience
5-7 Years
Level
Executive
Education
AAS - Business Management
Purchase Order Clerk Resume
Summary : Proficient Purchase Order Clerk with expertise in utilizing ERP systems to streamline order processing and enhance data accuracy, leading to improved supplier relationships and a 20% increase in order accuracy.
Skills : Microsoft Excel, Microsoft Word, Type 55 WPM, Ten Key By Touch, Microsoft Power Point
Description :
Responsible for all Foreign Soft Drinks Invoices and Customer Invoices.
Processed a high volume of both foreign and sterling UK invoices against a SAP purchase order system.
Posted or Parked invoices on the system within 48 hours of receipt.
Validated and processed of shipping line charges against a manual rates matrix.
Managed & resolved invoice queries from initiation to final resolution.
Planned & organised workload to meet supplier payment terms Reconciliation of supplier statements to achieve required targets against specific deadlines Allocate foreign currency to purchase orders Provide cover as part of a ''buddy system'' for other administrators as and when required.
Provided reports detailing shortfalls in payments to Accounts Payable Supervisor on problem areas.
Experience
7-10 Years
Level
Management
Education
AAS in Business Mgmt
Purchase Order Clerk Resume
Headline : Purchase Order Clerk professional who thrives in a team-oriented environment, working creatively and effectively to reach company goals.
Skills : Data Entry, Microsoft Office Word, excel, access, S.A.P
Description :
Tracked and recapped key item performance.
Planned and coordinated the availability of products for advertising and promotion purposes.
Coordinated communication with merchandise operations and vendors for PO creation and maintenance.
Supplied daily support to the buyer and assistant buyer.
Answered customer questions regarding store merchandise, department information and pricing.
Established strong vendor relationships to maintain and support the business.
Partnered with sales representatives and managers to coordinate delivery and merchandising schedule.
Experience
5-7 Years
Level
Executive
Education
BBA
Purchase Order Clerk Resume
Summary : Results-driven Purchase Order Clerk skilled in processing high-volume orders and negotiating with suppliers to secure favorable terms, contributing to a 15% reduction in procurement costs over two years.
Skills : Bilingual-Spanish, Adaptability, and flexibility, Ethical and efficient, Data Entry
Description :
Opened and Closed repairs completed by mechanics.
Created Purchase Orders; Processing Invoices.
Called and emailed vendors for Invoices; Scanning/Filing.
Created Trip permits received a Certificate from the State of MN for permitting.
Used the Parts Reconcile list to order parts for 20 shops; Maintained and cleaned the shop's Inventory; Sent out memos to shops/mechanics; Skills I am the go-to person in my department for any computer software issues.
Helped maintain inventory in the shops and files in the office.
Keyed purchase orders on the RETEK system.
Experience
10+ Years
Level
Senior
Education
B.S. in BA
Purchase Order Clerk Resume
Headline : To obtain a Purchase Order Clerk position that will enable me to continue learning and utilize my organizational, project management, and communication skills.
Maintained client's purchase order information organized.
In charged of creating purchase order receipts for vendors.
Asked to run internal reports and forward warehouse supervisor and customers.
Received and Sent all products/shipments that day.
Maintained shelf stock in a neat and orderly fashion, subject to spot-checking by the supervisor for accuracy.
Notified supervisor immediately of inventory discrepancies.
Ordered materials and supplies foam, swivels brackets, frames, adhesives, staples, and other components from vendors to make the final product.
Experience
5-7 Years
Level
Executive
Education
B.S.B.A.
Purchase Order Clerk Resume
Objective : Dedicated Purchase Order Clerk with a strong background in inventory management and vendor coordination, recognized for implementing a tracking system that reduced order discrepancies by 30% and improved delivery timelines.
Skills : Excellent Communication And Interpersonal Skills, Proficient, Negotiation Skills, Customer Service
Description :
Provided part-time classroom instruction as a teaching assistant overseeing up to 25 students.
Possessed outstanding judgment, emotional stability, and the ability to take care of emergencies.
Performed duties of school receptionist including processing paperwork and files, controlling access of school, and guiding children to and from transportation.
Assisted the accountant and did general office duties as well as assisted in fixing the computer system and network.
Collected, counted, and disbursed money, do basic bookkeeping, and complete banking transactions.
Streamlined the purchase order process, decreasing order processing time by 25% through improved workflows.
Maintained accurate records of purchase orders, reducing discrepancies by 30% through diligent tracking.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Purchase Order Clerk Resume
Summary : Analytical Purchase Order Clerk with a proven track record of maintaining compliance with procurement policies and procedures, ensuring all orders meet quality standards and regulatory requirements.
Skills : Case Management, Inventory, Customer Service Supervisor, Administrative Assistant, Research
Description :
Answered telephones, direct calls, and take messages.
Received the orders after the order was made double-check the purchase order to the received truck supplies.
Searched for lower-priced competitors for the materials needed.
Opened sample boxes and reviewed samples for possible purchase.
Provided buddy system as cover both Trading and Manufacturing Accounts Payable team.
Distributed production schedules or work orders to departments.
Arranged for delivery, assembly, or distribution of supplies or parts to expedite the flow of materials and meet production schedules.
Experience
10+ Years
Level
Senior
Education
B.S. in BA
Purchase Order Clerk Resume
Headline : Efficient Purchase Order Clerk with a focus on continuous improvement, successfully developed a reporting system that enhanced visibility into order status and reduced processing time by 40%.
Skills : Microsoft Outlook, Public Speaking, Curriculum Planning, Procurement Strategies, Compliance Knowledge
Description :
Removed or transferred line items that were incorrectly put on a job.
Verified that the items on the invoice have not already been entered on the Work Order.
Contacted the Technician when the information on the invoice is inadequate.
Coordinated with finance to ensure timely payment of invoices, resulting in a 15% improvement in supplier relations.
Implemented a new electronic filing system for purchase orders, enhancing retrieval speed by 40%.
Trained new staff on purchase order procedures, improving team efficiency and reducing onboarding time by 20%.
Conducted regular audits of purchase orders, identifying and correcting errors that saved the company $5,000 annually.
Experience
5-7 Years
Level
Executive
Education
BBA
Purchase Order Clerk Resume
Objective : Purchase Order Clerk with 4+ years of experience in Processing invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders, and entering properly approved invoices into the AP system, Reconciling vendor statements to ensure all invoices are received and processed for payment.
Skills : Problem Solving Skills, Customer Service, Process Improvement, Risk Management, Forecasting
Description :
Answered all questions related to purchasing orders that were entered.
Proactively reviewed and resolved purchase order discrepancies.
Worked with Accounts Payables to make sure all Purchase Orders are entered in the current billing month.
Worked with Billing Coordinators when Purchase Order questions and/ or problems come up.
Processed at least 60 WPM and maintain 99.9% accuracy.
Defined problems collect data establish facts draw valid conclusions and resolve discrepancies in a reasonable amount of time.
Collaborated with cross-functional teams to align purchasing strategies with company goals, enhancing overall efficiency.
Experience
2-5 Years
Level
Executive
Education
AAS in BA
Purchase Order Clerk Resume
Objective : Purchase Order Clerk with 2+ years of experience in Assisting maintenance personnel with the utilization of their software that tracks purchase orders, purchases, expenses, etc, and the transferring of that data into the general ledger/AP system.
Verified quantities ordered, price, product codes, ship date, build loads and complete and print load manifests.
Key punched orders into order entry module to generate and confirmation, get ready, and a manifest.
Scheduled and set up inbound and outbound dock appointments by telephone and internet. route trucks and prepare a load list for the drivers delivery schedule. general logistics.
Confirmed load manifests in CAT2, closed loads, and prepare a bill of ladings for each customer.
Ordered pepper bacon and retail, etc. bacon that comes from the Missoula and SLC plants.
Answered telephone, convey messages, and effectively communicate with employees, customers, and sales staff.
Resolved customer inquiries or complaints and promptly communicate any issues to the appropriate Dailys Field Sales Manager / Western Zone Manager and Sales Agency.
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